SMD_PS_RFP 510394_ ANNUAL NOTICE TO TENANTS

NYCHA, by issuing this RFP, seeks proposals from printing firms with information technology capabilities  to provide NYCHA with printing and mailing annual notices and tracking responses to surveys, as detailed more fully within Section II of this RFP (collectively, the “Services”).

RFP Timetable

a.    The release date of this RFP is May 1, 2025 (the “Release Date”).

b.    A non-mandatory Proposers’ conference (“Proposers’ Conference”) will be hosted online via Microsoft Teams on May 6, 2025, at 2:00 p.m.  Although attendance is not mandatory at the Proposers’ Conference, it is strongly recommended that all interested Proposers attend, and that Proposers thoroughly review bid documents in advance of the meeting. To participate in the Pre-Bid Conference, please follow the instructions below:

Option 1: Copy and paste the below into your browser.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjY3N2Q0ZmUtZDAyZS00MDg1LThhMzYtZmUzZTk1YjM3YzJi%40thread.v2/0?context=%7b%22Tid%22%3a%22709ab558-a73c-4f8f-98ad-20bb096cd0f8%22%2c%22Oid%22%3a%2292c19fd3-18fd-485b-8edd-ad168781c0dd%22%7d

Meeting ID: 246 213 254 287 2

Passcode: kY6sg9Tv

Option 2: call in (audio only)

+1 646-838-1534,,337917894#

Phone Conference ID: 337 917 894#

Option 3: Access the document “TEAMS Meeting Link RFP 510394” and click on

the embedded link to join.

c.    Proposals must be successfully submitted into iSupplier in final form no later than 2 p.m. on May 22, 2025 (the “Proposal Submission Deadline”).  Proposals which are saved in iSupplier as a “draft” but not successfully submitted will not be considered.  Proposers should refer to Section IV(2) of this RFP for details on Proposal submission requirements.

d.    The anticipated award date of the Agreement(s) to the Selected Proposer(s) is on or about August, 2025.

e.    All times stated above are Eastern Standard Time (EST).

Proposal Submission Requirements

Proposer shall electronically upload a single .pdf containing ALL components of the Proposal into iSupplier by 2PM on the Proposal Submission Deadline.  NYCHA will NOT accept hardcopy Proposals.  The Proposal shall not include embedded documents or proprietary file extensions. NYCHA will not accept Proposals via e-mail, fax, or mail.

Instructions for registering for iSupplier can be found at  http://www1.nyc.gov/site/nycha/business/isupplier-vendor-registration.page  (last accessed March 12, 2024).  After Proposer registers for iSupplier, it typically takes 24 to 72 hours for Proposer’s iSupplier profile to be approved.

It is Proposer’s sole responsibility to complete iSupplier registration and submit its Proposal before the Proposal Submission Deadline.  NYCHA is not responsible for delays caused by technical difficulty or caused by any other occurrence.