Slurry Seal City Streets

SLURRY SEAL
FOR THE
CITY OF DOUGLAS, WYOMING (Owner)
101 North 4th Street
P.O. Box 1030
Douglas, Wyoming 82633
(307) 358-3462 (phone)
(307) 358-6447 (FAX)
PROJECT MANUAL
2026-2027 Slurry Seal Program

TABLE OF CONTENTS
(x) Call for Bids (Legal Advertisement and Detailed Notice)
(x) Instructions to Bidders
(x) Bid Forms
(x) Bid -Schedule of Prices
(x) Signature Page
(x) Non-Collusion Affidavit
(x) Bid Bond
(x) Bidder's Checklist
(x) General Provisions
(x) Special Provisions
(x) Supplemental Specifications
( ) Other Contract Documents
(x) Drawings
( ) Addenda
(x) Notice of Award
(x) Agreement
(x) Performance/Contractor's Bond
(x) Notice to Proceed
**All items checked are in this packet.
City of Douglas
Call for Bids.
Sealed bids for Slurry Seal City Streets will be received in the office of the City Clerk until 2:00 P.M., August
12th, 2026, and read August 12th, 2026 at 2:15 in the upstairs conference room at City Hall, 101 N. 4th St.,
Douglas, WY. Approved plans and specifications and form of contract documents may be obtained at the
Public Works Dept., 420 W. Grant St. Mail submitted bids to the City of Douglas, P.O. Box 1030, Douglas,
WY 82633 or deliver to the City Clerk at 101 N. 4th St.
Published: July 29th, 2026, and August 5th, 2026

CITY OF DOUGLAS
CALL FOR BID - (CONSTRUCTION)
Sealed bids will be received from qualified contractors until 2:00 pm August 5th, 2026, at the Office of the City
Clerk and will be opened and publicly read aloud immediately thereafter in the Conference Chambers, City of
Douglas, Wyoming, 101 North 4th Street, Douglas, Wyoming, For:
Slurry Seal City Streets,
Bid proposals delivered in person will be received ONLY at the Office of the City Clerk. Bids received
AFTER the time fixed for bid reception will not be considered.
All bids must be clearly marked: "Slurry Seal" with the bidder's name and the time and date of the opening on
the outside of the envelope.
Approved Plans and Specifications and Form of Contract Documents may be obtained at the City of Douglas
Public Works Department 420 West Grant Street, Douglas Wyoming 82633.
The successful bidder will be required to adhere to the General Requirements and Covenants contained in the
"Wyoming Public Works Standard Specifications", 1993 Edition, to all Codes and Ordinances of the City of
Douglas, and to the Agreement, General Provisions, Special Provisions, Specifications and Drawings contained
or referenced in this Contract Document.
The CONTRACTOR shall include in the unit bid prices any compensating tax that must be paid. A certified
check or Bid Bond in the amount of five percent (5%) of the total amount of the bid must accompany each bid.
Pre-bid site visits may be arranged by contacting the City of Douglas Public Works Department at (307) 358-
9750.
The City reserves the right to reject any and/or all bids, to waive any and/or all formalities, and accept any bid
which best serves the interest of the City of Douglas.
The policy of the City of Douglas is to provide and afford equal treatment and service to all citizens and assure
equal employment opportunity based on ability and fitness to all persons regardless of race, creed, national
origin, sex, physical or mental disabilities or age. This policy shall apply to every aspect of employment
practice, employee treatment and public contact.
No qualified individual with a disability shall, by reason of such disability, be excluded from participation in or
be denied the benefits of the services, programs, or activities of the City of Douglas, or be subjected to
discrimination. Pursuant to the Americans with Disabilities Act, reasonable accommodation for persons with
disabilities who wish to participate in these services, programs, or activities shall be made upon request to City
of Douglas, ADA Coordinator at Douglas City Hall, 101 North 4th Street, Douglas, Wyoming.
The City of Douglas hereby notifies all bidders that it will affirmatively ensure that pursuant to this
advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, creed, color, sex, physical or mental
disabilities, or national origin in consideration of an award.
END OF SECTION

INSTRUCTIONS TO BIDDERS
Sealed proposals shall be submitted as indicated in the Advertisements for Bids. Proposals shall be in ink on
the form furnished and shall be enclosed in a sealed envelope endorsed with the name of the bidder, time and
date of opening and the name of Contract. No change shall be made in the wording of the Proposal. Any
explanatory matter which the bidder may wish to submit shall be in the form of a separate letter accompanying
the Proposal.
Bidders shall make a personal examination of the work site, the Drawings and Specifications, and other
Contract Documents, and shall inform themselves by such means as they prefer as to the difficulties to be
experienced in fulfilling the Contract, before submitting their bids. Submitting a bid creates a conclusive
presumption that these things have been done.
Any interpretation or correction of the Drawings and Specifications or of the other Contract Documents will be
made only by written addendum to the Contract. Receipt of each addendum shall be acknowledged in the Bid
Proposal. Neither the OWNER, or Engineer will be responsible for verbal answers to any inquiries regarding
the meaning of the Drawings or Specifications which may be given prior to the award of the Contract. Each
person requesting an interpretation will be responsible for the delivery of the request to the OWNER.
Each proposal shall be accompanied by a certified check, cashier's check, or Bid Bond acceptable to the OWNER
IN AN AMOUNT NOT LESS THAN FIVE PERCENT (5%) of the Proposal, including allowances and
additive alternates, payable without condition to the OWNER as a guarantee that the Bidder, if awarded the
Contract, will execute the Agreement.
The Proposal guarantee will be returned to all except the three lowest formal bidders within the ten (10) days
after the formal opening of bids, and the remaining checks or bid bonds will be returned to the three lowest
bidders within seven (7) days after the OWNER and the accepted bidder have executed the Contract.
The bidder whose proposal is accepted shall, within ten (10) calendar days after receiving notice of award,
execute the Agreement in accordance with the Proposal and the other Contract Documents, and furnish a
satisfactory bond conditional for the faithful performance of the Contract and for the payment of all obligations
stipulated in WS 16-6 (Public Works and Contracts), in the amount of one hundred percent (100%) of the
Contract amount, and executed on the forms contained herewith.
The bidder shall guarantee all materials and equipment furnished and work performed for a period of one (1)
year from the date of final acceptance. The Bond shall remain in full force and effect through the guarantee
period.
In the event the bidder fails or neglects to execute the Contract as required, the OWNER will consider that the
bidder has abandoned the Contract, and the Bid Bond accompanying his Bid may be immediately forfeited to
the OWNER as liquidated damages for such failure or neglect.
A bidder may withdraw his proposal at any time prior to the time set for the opening of the Proposals without
penalty.
Prior to signing the Contract, the CONTRACTOR shall submit an overall construction schedule for the
project. This construction schedule shall begin with the proposed date of signing the Contract. The completion
date shall be the date specified in the Contract.
The word "CONTRACTOR" means the person, firm, or company to whom the award is made.
Subcontractors as such will not be recognized.

CONTENTS OF BID PROPOSAL FORMS
Prospective bidders will be furnished with bid forms which will state the location and description of the
contemplated construction; will provide an estimate of the various quantities and kinds of work to be performed
and/or materials to be furnished; a schedule of items for which unit bid prices are asked, with places to indicate
such prices; a signature page; a non-collusion affidavit; and, a bid bond form.
EXAMINATIONS OF PLANS, SPECIFICATIONS, SITE WORK
The bidder will carefully examine the sites, including material sites, of the proposed work, the proposal, plans
and special provisions, specifications, addenda, and contract forms. The submission of a bid shall be conclusive
evidence that the bidder has made such examinations and has investigated and is satisfied as to the conditions to
be encountered, the character, quantity, materials to be supplied and equipment and labor to be used, and the
requirements of the proposal, plans, special provisions, specifications, and addenda for performance of the work
in full.
The bidder must be familiar with all Federal, State, and local laws and ordinances and regulations which in any
manner might affect those engaged or employed in the work, the materials, equipment, or procedures used in
the work, or which in any other way would affect the conduct of the work. He is assumed to be familiar with
such laws and regulations, and no plea of misunderstanding or ignorance of the law will be considered.
The bidder shall determine from his examination the methods, materials, labor, and equipment required to
perform the work in full. If in the performance of the work, methods, materials, labor, or equipment are
required beyond those anticipated by the bidder, he will not be entitled to additional compensation.
INTERPRETATION OF CONTRACT DOCUMENTS
The documents forming the contract are intended to include a description of all labor and material reasonably
necessary for the proper execution of the work.
If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any
part of the plans, specifications, or other documents, the Contractor may submit to the Representative a written
request for an interpretation thereof. The person submitting the request will be responsible for its prompt
delivery not less than five (5) days prior to the date set for opening bids. Any interpretation of the proposed
documents will be made by an addendum duly issued and a copy of such addendum will be mailed, faxed, or
delivered to each person receiving a set of the plans and specifications. Each bidder shall acknowledge receipt
of each such addendum received to have the bid considered. The OWNER will not be responsible for any other
explanations or interpretations of the proposed documents.
QUANTITIES AND UNIT PRICES
The quantities for which unit prices are indicated in the proposal form are approximate only, and do not
constitute a warranty or guarantee by the OWNER as to the actual quantities involved in the work. Such
quantities are to be used for the purpose of comparison of bids and determining the amount of the performance
bond. The OWNER expressly reserves the right to increase or decrease the quantities during construction as
outlined in Specifications. The OWNER may make reasonable changes in design, providing such changes do
not materially change the intent of the basic contract. The amount of work to be paid for shall be based upon
the actual quantities performed.
QUALIFICATIONS OF BIDDERS

The bidder must be qualified with experience, financing, and equipment to do the work called for in the plans
and specifications.
Whenever required in the special provisions, the bidder shall furnish a statement of his construction experience
and his general ability to perform the work contemplated.
The OWNER shall have the right to take such action as he may deem necessary in determining the ability of
the bidder to perform the work satisfactorily.
Upon request of the OWNER, a bidder whose bid is under consideration for award of a contract shall submit
promptly to the OWNER satisfactory evidence of financial resources, his construction experience, and his
organization available for performance of the proposed contract.
INCREASE OR DECREASE OF WORK
The OWNER reserves the right to make such alterations in the plans or in the quantities of work as may be
considered necessary. Such alterations shall be submitted in writing to the CONTRACTOR by the
Representative and shall not be considered as a waiver of any conditions of the contract, nor to invalidate any of
the provisions thereof.
When alteration requires the execution of a supplemental agreement, the agreement shall be fully executed
before any work on the alteration is started.
END OF SECTION

BID FORMS
PROJECT IDENTIFICATION: Slurry Seal City Streets,
THIS BID SUBMITTED TO: City Clerk FAX: 307-358-6447
City of Douglas
101 North 4th Street
P.O. Box 1030
Douglas, WY 82633
1) The following documents are attached to and made a condition of this Bid:
a) Bid Schedule of Prices
The unit price bid must be shown in the space provided. Show unit prices in both words and
figures.
b) Bidder Signature Sheet
To be filled in and signed by the bidder.
c) Non-collusion Affidavit
Must be subscribed to and sworn before a Notary Public.
d) Bond Accompanying Bid
This form is to be executed by the bidder and the Surety company unless the bid is accompanied
by a certified check. The amount of this bond shall be no less than five percent (5%) of the total
amount bid and may be shown in dollars or on a percentage basis.
2) The undersigned Bidder agrees, if this Bid is accepted, to enter into an Agreement with Owner in the
form similar to that included in the Contract Documents and to complete all Work as specified or
indicated in the Contract Documents for the Contract Price within the contract time specified in the
Instructions to Bidder.
3) Bidder accepts all the terms and conditions of the Advertisement for Bids and Instructions to Bidders,
including those dealing with the disposition of Bid Security. This Bid will remain open for thirty (30)
days after the day of Bid opening. Bidder will sign the Agreement and submit the Bonds and other
documents required by the Contract Documents within fifteen (15) days after the date of Owner's Notice
of Award.
4) In submitting this Bid, the Bidder represents, as more fully set forth in the Agreement, the Bidder has
examined copies of all Bidding Documents and of the following addenda (receipt of which is hereby
acknowledged).
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated

5) Bidder has examined the site and locality where the work is to be performed, the federal, state, and local
laws and regulations, and the conditions affecting cost, progress, or performance of the work and has
made such independent investigations as Bidder deems necessary.
6) Bidder accepts the provisions of the Agreement as to liquidate damages in the event of failure to
complete the work on time, unless otherwise stated as provided below. The bidder agrees that such
liquidated damages are not a penalty and that the amount provided is as close an estimate as possible to
actual damages. Any exceptions or objections to this provision are stated in writing and attached hereto
by Bidder.
7) Bidder Contact Information: (Please Print)
Name
Address
Phone
Email
The following forms, samples of which are included in this Project Manual, are to be
executed after the contract is awarded:
a) Contract
This agreement is to be executed by the successful bidder.
b) Performance/Contractor's Bond
To be executed by the successful bidder and his Surety company.
(c) Appropriate City of Douglas contractor's license
To be executed by the successful bidder after award and before project s
startup.

SCHEDULE OF PRICES
Unit prices for all items, all extensions and total amount of bid must be shown. Show unit prices in both words
and figures and where conflict occurs, the written or typed words shall prevail, and the bid shall be adjusted
accordingly. If the bid quantity amount does not equal the budgeted dollar amount, the sq. yds. Will be adjusted
upwards or downwards by the City of Douglas to compensate.
Item Approx. Item with Unit Price to Unit Price Total Price
No. Quantity be Written in Words Dollars/Cents Dollars/Cents
1. 109,570 sq. yds. Slurry Sealing -
2. Traffic Control
3. Mobilizing
4.
5.
6.
7.
8.
9.
10.
11.
12.
Total Bid Price (In numbers and words):
Submitted on: , 20 .
Bidder:

IF BIDDER IS:
AN INDIVIDUAL
By: doing business as:
(Name)
Address: Phone:
A PARTNERSHIP
By: (seal)
(Firm Name)
(General Partner)
Business Address: Phone:
A CORPORATION
By: of
(Corporation Name) (State of Incorporation)
By:
(Signature) (Title)
ATTEST: (Corporate
Seal)
Business Address: Phone:
A JOINT VENTURE
By: Address:
By: Address:
(Each member of the joint venture must sign; attach additional sheet if necessary.)