RFP #009-2027
Todd Cox, Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Date Issued: Thursday, July 16, 2026
Buyer’s Email: tcox@springfieldmo.gov
Telephone Number: 417-864-1708
REQUEST FOR PROPOSAL #009-2027
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar),
from qualified persons or firms interested in providing the following:
SKATE AND PRO SHOP CONCESSIONAIRE
PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR TO
3:00 P.M. (CST) ON THURSDAY, AUGUST 13, 2026. Proposals will be opened by the Buyer listed above. Only the names of Offerors will
be read aloud publicly at the specified proposal opening date and time via teleconference. To participate, dial (978) 990-5387, then enter access
code 322594.
• Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to
legally bind the company. Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP document
to be deemed responsive and considered for award. Failure to do so shall render your proposal non-responsive.
• Proposals received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.
• The cutoff for any questions pertaining to this RFP is Thursday, August 6, 2026, at 3:00 P.M. (CST). Any questions shall be submitted in
writing to the buyer identified above.
• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.
A pre-proposal conference and site visit is scheduled for Thursday, July 23, 2026, at 10:00 A.M. (CST). The pre-bid conference shall be conducted
at the Brightspeed Ice Park meeting room 635 E. Trafficway, Springfield, MO 65806. The site visit immediately follows the pre-bid conference. All
interested bidders are strongly encouraged to attend.
The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and
conditions contained herein. Please type or print the information below.
Offerors are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
City/State/Zip
Telephone #
Email Address
Revised: BC: 02/04/2026
Reviewed by Law: 03/06/2024
Signature
Title
Fax #
Date
Tax ID #
State of Missouri Charter Number or Exemption Number
Page 1 of 42
RETURN THIS PAGE
LEGAL NOTICE:
REQUEST FOR PROPOSAL #009-2027
RFP #009-2027
The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly
DemandStar) from qualified persons or firms interested in providing the following: SKATE AND PRO SHOP CONCESSIONAIRE
VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to:
https://network.demandstar.com/agency-support-2/
VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-
free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through
Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this
solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time.
Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CST),
THURSDAY, AUGUST 13, 2026. Proposals will be read aloud publicly at the specified opening date and time via teleconference. To
participate, dial (978) 990-5387. Then, enter access code 322594.
Proposal documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx
A pre-proposal conference and site visit is scheduled for Thursday, July 23, 2026, at 10:00 A.M. (CST). The pre-bid conference shall be conducted
at the Brightspeed Ice Park meeting room 635 E. Trafficway, Springfield, MO 65806. The site visit immediately follows the pre-bid conference. All
interested bidders are strongly encouraged to attend.
For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 2 of 42
Cover Title-Signature Page
Legal Notice
Table of Contents
TABLE OF CONTENTS
Description of Project and Services Required
1.0 Introduction
2.0 Scope of Services
3.0 City Provided Services
4.0 Additional Agreements
5.0 Timeline for RFP Process and Project Completion
PART I
PART II
Standard Instructions to Offerors and Conditions of Request for Proposal
1.0 Definitions and Interpretations
2.0 Preparation of Proposals
3.0 Submission of Proposals
4.0 Legal Name and Signature
5.0 Modifications, Corrections, or Withdrawal of Proposals
6.0 Clarification and Addenda
7.0 Responsive and Responsible Offeror
8.0 Reserved Rights
9.0 The Right to Audit
10.0 Right to Protest
11.0 Ethical Standards
12.0 Applicable Law
13.0 Jurisdiction
14.0 Collusion
15.0 Conflict
16.0 Debarment and Suspension Status
17.0 RFP Forms
18.0 Payment Terms
19.0 Regulations
20.0 Proposal Opening
21.0 Request for Additional Information
22.0 Contract Documents
23.0 Ownership of Documents
24.0 Confidentiality of Documents
25.0 Equal Opportunity Clause
26.0 Business License
27.0 Nonresident/Foreign Contractors
Format, Content, and Submission of Proposals
1.0 Forms and Attachments
2.0 Proposal Due Date
3.0 Addenda
4.0 Selection Process
5.0 Awards
6.0 Budgetary Constraints
7.0 Order of Precedence
8.0 Affidavit for Service Contracts
9.0 Open Competition
10.0 Additional Purchases by Other Public Entities
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
PART III
Page 3 of 42
RFP #009-2027
11.0 Work Authorization Affidavit and E-Verify
12.0 Insurance Requirements
13.0 Compliance
14.0 Sample Contract
15.0 Renewal/Renegotiation Option
16.0 Criteria for Award
Enclosure I, Proposal Ranking Score Sheet
Enclosure II, Interview Ranking Score Sheet
Enclosure III, Table of Contents for Submittal
Form No. 1: Provider Profile
Form No.2: Key Outside Consultants
Form No. 3: List of References and Experience
Form No. 4: Personnel Qualifications
Form No. 5: Project Approach Narrative
Form No. 6: Total Rent Proposed
Form No. 7 Affidavit of Compliance
Form No. 8 Certification Regarding Potential Conflicts of Interest
Form No. 9 Certification of Signature Authority Form
Form No. 10 Statement of “No Proposal”
Insurance Requirements
Standard Terms and Conditions
PART IV
PART V
RFP #009-2027
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 4 of 42
PART I
DESCRIPTION OF PROJECT AND SERVICES REQUIRED
RFP #009-2027
1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES:
The City of Springfield by and through the Springfield-Greene County Park Board is seeking proposals from qualified firms/providers
to operate the Brightspeed Ice Park Pro Shop year-round:
1.1 Description of Operations or Background:
Brightspeed Ice Park is located in downtown Springfield and features two (2) indoor NHL-size ice rinks for skating and
hockey. Amenities include skate rentals, a large lobby, spectator seating, concessions and the pro-shop.
The facility serves all ages and skill levels, offering public skating sessions, learn to skate lessons, and organized hockey
programs. During the school year, the park hosts collegiate hockey games, and in the summer, host roller derby events.
Public skating is available year-round.
Peak usage for the ice park generally occurs from August through March:
• Weeknights: 4:00 p.m. through 8:00/9:00 p.m.
• Fridays: May run late due to doubleheader college hockey games.
• Saturdays: Facility is operational all day.
• Sundays: Facility is operational all day. There is heavier usage between 3:00 p.m. and 9:00/10:00 p.m. for adult
hockey leagues.
2.0 SCOPE OF SERVICES
OVERVIEW: The City desires to partner with a Concessionaire to occupy space provided by the City to operate a full-service
Skate & Hockey Pro Shop. Size of retail space is approximately 1100 sq ft.
2.1 CONCESSIONAIRE RESPONSIBILITIES:
2.1.1 Operating Hours:
2.1.1.1 Be open for service during Public Skating, Figure Skating, In-House Hockey, Travel Hockey, Adult Hockey
Events, College Games, and Practices.
2.1.1.2 Accommodate the City’s regular schedule and planned activities (Facility operates seven (7) days per
week. Pro shop hours will be negotiated).
2.1.1.3 Adjust hours for school vacations/breaks and holiday closures (New Year's Day, Easter Day, Memorial Day,
Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, and Christmas Day).
2.1.1.4 Submit proposed Operating Hours with your proposal.
2.1.1.5 Obtain final approval from City for Operating Hours.
2.1.2 Equipment and Services:
2.1.2.1 Supply all necessary equipment needed to run a successful Pro Shop (counters, racks, shelving, displays,
skate sharpener, etc.). Current equipment in shop may be negotiated with new vendor for purchase or
lease prior to contract execution.
2.1.2.2 Provide telephone, Internet, cable and/or satellite service.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 5 of 42
This page summarizes the opportunity, including an overview and a preview of the attached documents.