SK020724 Sprinklers, Fixed Extinguishing and Hood Suppression Systems: Testing, Inspection Maintenance Repair and Alteration Services

Agency:	University of Connecticut
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors 561621 - Security Systems Services (except Locksmiths)
Posted Date:	Mar 20, 2024
Due Date:	Apr 18, 2024
Solicitation No:	SK020724
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Number	SK020724
Open	3/19/2024
Close	4/18/2024 2:00 PM EDT
Type	RFP - Request For Proposal
Pre-Bid	Non-Mandatory 4/03/2024 11:00 AM 3 Discovery Drive, 2nd Floor Bid Room Storrs, Connecticut 06269 United States Map It
Questions Due	4/10/2024 2:00 PM
Contact	shamona.kamm@uconn.edu (860) 486-5797
Details	To access this bid document in our HuskyBuy self-service online portal, please click this link: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UConnFullSuite If you need assistance in preparing your online bid submittal please reach out to the contact listed for this solicitation.
Documents	SK020724 .pdf

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SOLICITATION INFORMATION SHEET

FACILITIES SERVICES - REQUEST FOR PROPOSAL

The University of Connecticut is accepting sealed Proposals for:

RFP RELEASE DATE: March 19, 2024

CONTRACT NUMBER: SK020724

CONTRACT NAME:

Sprinklers, Fixed Extinguishing and Hood Suppression Systems:

Testing, Inspection, Maintenance, Repair, and Alteration Services

SERVICE LOCATION(S): All UConn Campuses

PROCUREMENT AGENT: Shamona Kamm, Shamona.kamm@uconn.edu, 860-486-5797

INTENT OF THIS SOLICITATION: The purpose of this Request for Proposal (“RFP”) is to solicit experienced

and qualified contractors to provide Sprinklers, Fixed Extinguishing and Hood Suppression Systems

Testing, Inspection, Repair, Maintenance and Data Entry Services, and Alteration Services to meet the

needs of the University.

LOCATION OF THIS SOLICITATION: Submit a Proposal for this solicitation through the HuskyBuy Portal:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UConnFullSuite

SBE/MBE PARTICIPATION: The University of Connecticut is committed to providing a professionally

inclusive environment within which small and minority businesses are encouraged to participate in the

procurement experience. As such, we encourage participation by Small (SBE) businesses, Minority-Owned

(MBE) businesses, Woman-Owned (WBE) businesses, and businesses owned by persons with a disability

(DisBE), certified as such by the Connecticut’s Department of Administrative Services Supplier Diversity

Division. For further information, visit: https://portal.ct.gov/DAS/Services/Licensing-Certification-

Permitting-and-Codes/Small-Minority-Business-Center. To learn about the University of Connecticut’s

Supplier Diversity Program, visit: https://supplierdiversity.ubs.uconn.edu. Additionally, the University

encourages Connecticut-based businesses to participate in this public solicitation process.

CRITICAL DATES:

Pre-Proposal Conference Date and Time

Pre-Proposal Conference Location

Q&A (RFI) Due Date and Time

Proposal Due Date and Time

April 3, 2024

11:00 am

University Business Services, Bid Room

3 Discovery Drive, Storrs CT 06269

April 10, 2024

2:00 pm

April 18, 2024

2:00 pm

CPFP Facilities Services RFP December 2023

RFP #SK020724

Page 1 of 5

PRE-PROPOSAL CONFERENCE: During the Pre-Proposal Conference, the RFP and Scope of Work will be

discussed. There also will be an opportunity to view existing conditions (if applicable). The Pre-Proposal

Conference is not mandatory, however, interested Proposers are strongly encouraged to attend.

There are limited short-term and PayByPhone parking spaces around the University Business Services

building. The North Parking Garage is recommended to all vendors as parking on campus is at your own

risk. The North Garage parking is paid via online app (PaybyPhone or Flowbird) or at a kiosk and is required

when parking vehicle and not when exiting the garage.

REQUEST FOR INFORMATION QUESTIONS: All Requests for Information (“RFI”) questions are to be posted

under the Q&A Board Tab in the HuskyBuy sourcing event for this Solicitation. No phone calls or RFI

questions emailed directly to the Procurement Agent will be accepted.

CLARIFICATIONS, ADDENDA, and INTERPRETATIONS: Proposers shall promptly notify the University of

any ambiguity, inconsistency, or error which they may discover upon examination of the Specifications

and contract documents.

Any and all interpretations of the Specifications, RFI Responses, contract documents, and supplemental

instructions, will be in the form of a clarification/addendum, and posted as part of the HuskyBuy sourcing

event. Failure of a Proposer to receive any such clarification/addendum or interpretation shall not release

a Proposer from the obligations under its Proposal as submitted.

CONSIDERATION OF PROPOSALS: This is a Quality-Based Selection solicitation process. Proposals shall be

evaluated utilizing the objective technical criteria listed within the RFP, as well as any additional

information obtained from persons or other sources identified in the Proposal. Note: The Cost Proposal

is evaluated by CPFP and the Proposer with the lowest overall cost is assigned the maximum points

allocated for this evaluation criteria. All other proposals receive a percentage of the points available

based on their cost relationship to the lowest Cost Proposal. The selection committee will only see

the points assigned to each Cost Proposal; they do not see the actual Cost Proposal.

CONTRACT TERM:

 The Contract is planned to start: July 1, 2024

 Contract Term: Five (5) years, ending on June 30, 2029

WAGE RATES:

Prevailing Wages: Prevailing Wages are required for this Contract/Assignment if the total cost of all work

to be performed is $100,000.00 or more and subject to Connecticut General Statutes §31-53, and §31-55:

https://www.cga.ct.gov/current/pub/chap_557.htm#sec_31-53.

Standard Wages: Connecticut Department of Labor Service Standard Wages are applicable for this

Contract/Assignment.

Proposers shall review Connecticut General Statute §31-57f:

https://www.cga.ct.gov/current/pub/chap_557.htm#sec_31-57f. Standard Wage Rates are posted on

the Connecticut Department of Labor Website: ctdol.state.ct.us. It is the successful Proposer’s

responsibility to monitor wage rates issued by the Connecticut Department of Labor and ensure that non-

supervisory employees are paid the most current wage and benefit rate.

CPFP Facilities Services RFP December 2023

RFP #SK020724

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DESCRIPTION OF SCOPE OF WORK: The purpose of this RFP is to solicit contractors interested in providing

Testing, Inspection, Repair, and Alteration services for sprinkler systems, fixed extinguishing systems and

hood suppression systems on an “on call” and on a “per project” basis as requested by the University as well

as Maintenance Services and Data Entry Services for all the Sprinkler Systems Equipment and Fixed

Extinguishing and Hood Suppression Systems Equipment. See Specifications document for further details.

COST PROPOSAL: Submit a Cost Proposal utilizing the Form provided. No substitution of the Form is

permitted. The University intends to utilize the following compensation methods:

 Lump Sum (Base Services): Provide a lump sum cost for the stated Scope of Work. Such lump

sum cost shall include all labor, materials, equipment, subcontractor costs, and overhead and

profit.

 Additional Services: Additional services shall be either on a unit price basis or a time and material

basis with a not to exceed estimate. Materials shall be shown on a cost-plus basis. Subcontractor

costs shall be cost plus and show cost breakdowns and backup in the subcontractor’s proposal.

The selected contractor will be required to provide a breakdown of the Lump Sum (Base Services) by

building prior to execution of the service contract.

QUALFICATIONS OF PROPOSER: In addition to submitting a Cost Proposal, all Proposers must provide

information/documentation with their submission that demonstrates the following:

- REQUIRED LICENSES AND CERTIFICATIONS: Maintain all Federal and State licenses required for the

work being provided. Licenses shall be available for review by the University at the work site for all

personnel while the Services are performed. When electrical work is required, the work shall be

performed by an individual having a current L-5 or E-1 license with the State of Connecticut, as

determined by the type of work to be performed. All plumbing work shall be performed by an

individual with a current plumbing license with the State of Connecticut, at the level required by the

type of work to be performed.

- NARRATIVE OF SCOPE OF WORK: Prepare a Narrative that demonstrates your Company’s

understanding of the Scope of Work for this Contract. The Narrative should be no more than five (5)

pages. Concisely present an approach that includes the following:

a. Technical Approach: Describe your Company’s approach, including its technical qualifications, for

completing the Scope of Work for this Contract.

b. Quality Assurance/Quality Control: Describe your Company’s process and procedure for managing

and assuring the quality of its performance for this Contract. Include the following:

1. Describe the administrative operating framework of the Contractor’s organization including

escalation procedures for problem resolution, including the field technicians’ instructions

regarding how and when field problems should be escalated and specific procedures if the

Technician cannot restore a system to operation for any reason.

2. Contractor’s processes for the verification and quality control for the performance of all

fieldwork.

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RFP #SK020724

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3. Procedures for notifying the monitoring center as well as field technician check-in with the

University during the performance of Services.

4. Processes for work requiring interfaces with other vendors or processes.

- PREVIOUS RELEVANT EXPERIENCE: Describe the overall qualifications of the Proposer, including

background in this field and the services that it provides. Utilize the Previous Relevant Experience Form,

FacServ-RFP (3 Projects) provided with this RFP. The Proposer shall:

a. Provide three (3) examples that are in progress or completed, comparable in size, scope, and similar

environment to the Scope of Work for this RFP, with an emphasis on Sprinkler Systems, Fixed

Extinguishing and Hood Suppression Systems completed within the past five (5) years.

b. A detailed description of the work performed and how it relates to the Scope of Work outlined in

the RFP shall be included.

c. Note: Only provide the required number of examples listed in this section and only one (1) contract

performed for UConn may be included as part of your Proposal.

d. Examples with any information on the Form stated as “confidential” or any information missing

will not be considered.

e. Projects that are in progress shall include an estimated date of completion. Projects that state

“tbd,” “on-going,” “active,” or “in progress,” instead of an actual date may not be considered.

- PROPOSED TEAM QUALIFICATIONS: The Proposer must demonstrate the ability to staff this Contract

with high quality, experienced personnel. Describe the qualifications and responsibilities of the key

personnel assigned to the Contract, including their experience on similar assignments and their

specific responsibilities for the proposed Contract. Utilize the Resume for Proposed Key Personnel Form,

FacServ-RFP provided with this RFP.

a. Resumes are required for the following positions: Contract Representative, Project Manager(s)

b. Note: Project relevant experience included on individual resumes must adhere to the criteria

listed in the Previous Relevant Experience section above (relevancy, timeframe, and

confidentiality rules) to be considered. In addition, if a UConn example is included as part of the

Proposer’s examples in the Previous Relevant Experience section, no additional UConn examples

may be included on individual resumes.

c. Provide an Organizational Chart that identifies the primary team members’ roles for this Contract.

MISCELLANEOUS REQUIRED DOCUMENTS: The Proposal shall include the following documents:

a. CT Certificate of Authorization: Provide your Company’s current Certificate of Legal Existence or

Authorization from the CT Secretary of State. If your Company does not have a Certificate of Legal

Existence or Authorization, you may include a copy of the Application submitted to the State of

Connecticut. Note: date of Application must be prior to the due date of this RFP.

i. If your Company is organized/formed in a state other than Connecticut, also include your

Company’s current Certificate of Legal Existence or Authorization from that state.

b. CT Department of Revenue Service Status Letter: Provide a Status Letter from the Connecticut

Department of Revenue Services. This letter must be dated within the past three (3) months from

the due date of this RFP.

c. Summary of Revised Ethics Laws and Affidavits: Review the State of Connecticut Summary of

Revised Ethics Laws and Affidavits document and upload the executed document where

applicable.

d. SEEC Form 10: Review the SEEC Form 10: Notice to Executive Branch State Contractors and

CPFP Facilities Services RFP December 2023

RFP #SK020724

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Prospective State Contractors of Campaign Contribution and Solicitation Limitations

(acknowledgment of receipt of the explanation of prohibitions) and upload the executed Form

where

applicable.

The

Form

can

found

at:

https://seec.ct.gov/Portal/data/forms/ContrForms/seec_form_10_final.pdf.

e. Bidder Contract Compliance Monitoring Report: Review the Commission on Human Rights and

Opportunities Bidder Contract Compliance Regulations Notification to Bidders and upload the

completed Report where applicable. The Form can be found at: https://portal.ct.gov/-

/media/DDS/conversion/NotificationtoBidders1.pdf.

f. Supplier Diversity Certificate: If certified, provide your Company’s current Supplier Diversity

Certificate issued by the Connecticut Department of Administrative Services.

CONTRACT: A draft of the contract has been provided with the solicitation documents. The University

reserves the right to modify the contract or waive any informality as it deems to be in the best interest of

the University. By submitting a Proposal, your Company accepts the contract and any modifications that

the University deems necessary to it without exception. Proposers will be notified of any modifications

to the contract made by the University. Any exceptions to the contract submitted by the Proposer will

not be considered.

End of Solicitation Information Sheet

CPFP Facilities Services RFP December 2023

RFP #SK020724

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SK020724 Sprinklers, Fixed Extinguishing and Hood Suppression Systems: Testing, Inspection Maintenance Repair and Alteration Services

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