Site Improvements at George Araujo Park Addendum 1

Procurement #: 54759
CITY OF PROVIDENCE, RHODE ISLAND
Department: Parks Department
RFP Title: Site Improvements at George Araujo Park
Opening Date: 2 Nov 2026
Addendum #: 1
Issuing Date: 21 Oct 2026
The purpose of this addendum is:
Attached you will find Addendum #1 of the Site Improvements at George Araujo Park project,
MT #54759. This addendum includes an Updated Pre-Bid Agenda, Answers to Contractor
Questions, and the Pre-Bid Sign-in Sheet.
Providence City Hall
25 Dorrance Street
Providence, RI 02903

WENDY NILSSON BRETT P. SMILEY
Superintendent of Parks Mayor
Addendum # 1
SITE IMPROVEMENTS AT GEORGE ARAJO PARK
OCTOBER 21, 2026
Total Pages Including Cover (1 Pages)
Acknowledge Addenda on Bid Form
** BID DUE DATE MONDAY, NOVEMBER 02, 2026 BY 2:30PM **
Attachments:
1. Addendum Cover Sheet (2 Pages)
2. Updated Pre-Bid Agenda
3. Pre-Bid Sign-in Sheet
Questions/Clarifications:
1. Q: What are the Bonding & Performance Requirements?
A: There is a 5% Bond and 100% Performance Requirement.
2. Q: What is the anticipated project schedule?
A: This is to be determined and as such we ask that you include your anticipated
schedule with your bid package. Estimated completion by mid-late Spring 2027.
3. Q: Are there liquidated damages for delays, and if so, what is the daily amount?
A: There are no liquidated damages for delays.
4. Q: Is a mobilization payment permitted? Please confirm the first invoice opportunity,
whether net-60 terms apply, and any retainage?
A: We can allow a mobilization payment. Refer to Pre-Bid Agenda for additional
answers.
5. Q: What coverage types, limits and endorsements are required?
A: Refer to RFP and Pre-Bid Agenda for answers to these questions.
PROVIDENCE PARKS DEPARTMENT
1000 Elmwood Avenue, Providence, RI 02905
Phone: 401-680-7201

WENDY NILSSON BRETT P. SMILEY
Superintendent of Parks Mayor
6. Q: Who will be responsible for tree protection fencing? Who will be responsible for
providing Site Protection Fencing?
A: Owner will supply tree protection fencing, Contractor will maintain. Contractor will
provide and maintain site protection fencing.
7. Q: Who is responsible for the demolition of the Existing Chain Link Fence located along
the residential edge with driveway?
A: The Contractor will be responsible for the demolition and subsequent site protection
required along this edge.
8. Q: What and where are the Welcome Signs located?
A: The welcome signs will be provided by LSI (Landscape Structures).
Refer to detail 2/L-11 for footing requirements.
9. Q: Can you clarify the precast concrete curbing and the reveal heights?
A: The reveal at the back edge of the curbs will vary as the landscape grades change.
There will be a 6" H.T. reveal maintained along the concrete pathway edge. Reveal
height varies. Updated grading plan to be provided in Addendum #2.
10. Q. Clarify the Log Footings at the Nature Play - Sand Area (Custom) detail?
A: Horizontal logs to be set on 4" Concrete Pad, pinned with #4 Rebar. Vertical logs to
be set on 6" Compacted Gravel Base. Refer to detail 9/L-7 for detail. Updated detail to
be provided in Addendum #2.
11. Q: Can we have a listing separating which shrubs are Evergreen and which are
Deciduous?
A: Evergreen Shrubs:
- Chamaecyparis obtusa 'Butter Ball' - Butter Ball Hinoki Falsecypress
- Juniperus virginiana 'Grey Owl' - Grey Owl Juniper
Deciduous Shrubs:
- Buddleja x 'Pugster Amethyst' - Pugster Amethyst Butterfly Bush
- Spirea japonica 'Double Play Doozie' - Double Play Doozie Japanese Spirea
PROVIDENCE PARKS DEPARTMENT
1000 Elmwood Avenue, Providence, RI 02905
Phone: 401-680-7201

WENDY NILSSON BRETT P. SMILEY
Superintendent of Parks Mayor
Pre-Bid Meeting - Non-Mandatory
Date: Tuesday, October 20 @ 10:00 AM 210 Ives Street, Providence RI
Project: Site Improvements at George Araujo Park. MinuteTraq # 54759
Bid Due: Monday, November 02, 2026 by 2:30PM
Agenda:
1. Bid Documents, Plans & Specifications - Any Issues?
b. Note:
a. Addenda with answers to any questions from today will be issued shortly.
i. **Site to be delivered to Contractor with all elements noted on demolition
plan removed and/or stockpiled, except for the chain link fencing along the
residential edge - this will be the responsibility of the Contractor.
ii. Owner (Parks) to provide Tree Protection, Contractor to maintain.
**Contractor to provide and maintain Site Protection Fencing.
2. Funding - CIP 3.85, 658 Fund, NIF, Park Permits
3. Bid Bond, Performance & Payment Bonds -Bid Bond @ 5% Project Cost & 100% Performance
a. Braided Funding - Only Requires One Invoice Copy
and Payment Bonds Required
4. MBE/WBE Utilization - 10% MBE/10% WBE - Submit All Paperwork
a. Regardless of whether sub-contractors are utilized, the MBE/WBE Waiver Request Form
needs to be signed by the MBE/WBE Outreach Director.
b. The form needs to be sent to mbe-wbe@providenceri.gov for a signature prior to
submitting the bid
c. The Parks Department encourages all vendors to seek qualified MBE/WBE Sub-Contractors
5. Apprenticeship Requirements
for utilization on this project
a. Construction contracts of $100,000 or more requires that no less than 15% of the total
labor hours performed by contractors and subcontractors on any given project are to be
completed by apprentices registered in state-registered apprenticeship programs.
b. This requirement pertains to all labor hours for a given project, not just those for new hires.
PROVIDENCE PARKS DEPARTMENT
1000 Elmwood Avenue, Providence, RI 02905
Phone: 401-680-7201

WENDY NILSSON BRETT P. SMILEY
Superintendent of Parks Mayor
6. "First Source" Requirements
a. When hiring new workers for a construction project, employers seek to hire Providence
residents when available.
b. If the awarded contractor, regardless of tier, is a signatory to a Collective Bargaining
Agreement that governs the contractor's hiring and referral process, the contractor must
contact both Building Futures and the local hiring halls to request apprentices or journey
7. Retainage
workers who are residents of Providence.
a. 5% will be held from Pay Requests until project completion
b. Reduction at Substantial Completion (85%) to 2.5%
8. Insurance Certificate
c. Additional 3% held for out of state contractors
a. Issue after Award
b. Shall include: Project Name, City of Providence (and Funder) as 'Additionally Insured on a
primary but non-contributing basis for General Liability Insurance per Written Contract or
9. Permits
Agreement'
a. Contractor's responsibility to seek out if permit is needed
b. The City Permit Fee will be Waived (contact when submitting)
10. Prevailing Wage Requirements
c. State ADA fee is not waived (only applicable if permit is required)
a. Wage Decision in RFP (Date of Bid Opening)
11. Sub-Contractor Utilization Form
b. Certified Payrolls to be Submitted with Pay Requisitions
12. Submittals
a. Submitted with Pay Requests
a. Need Written Approval prior to purchase of Materials
13. Schedule of Values / Sequence of Work
b. Substitutions must include 'Side by Side Comparison'
a. Submitted prior to mobilization
b. City expects a Continuous Operation (No Demobilizations)
14. Working Hours
c. Liquidated Damages - Not Included
a. Monday - Friday 7:00 am - 4:00 pm
15. Job Site Conduct
b. Weekends or Extended Hours - Requires Pre-Approval
PROVIDENCE PARKS DEPARTMENT
1000 Elmwood Avenue, Providence, RI 02905
Phone: 401-680-7201

WENDY NILSSON BRETT P. SMILEY
Superintendent of Parks Mayor
a. Parks are smoke free 'No Smoking'
b. No Loud Music, No Cursing
16. Pay Requests
c. Equipment and Vehicles - In working Order - No Leaks
a. Submit by last Tuesday of the month (Approved original)
17. Waiver of Lien or Release
b. Certified Payrolls need to accompany pay requests or they will not be processed
18. Site Restrictions
a. May be Required with certain funding sources for all suppliers and sub-contractors
a. Access is limited to certain areas
b. Deliveries must be coordinated with project manager
c. Contractor has control of the site from mobilization and until demobilization
d. Owner will be allowed access at all times
contact below
Questions regarding this bid package shall be submitted via e-mail to Purchasing at
purchasing@providenceri.gov and , no later than five (5) working days before the bid
opening date.
Parks Department Contact Information:
Project Manager
Nigel Cummings, Landscape Designer
Email - ncummings@providenceri.gov
Cell # - (401) 867 9821
PROVIDENCE PARKS DEPARTMENT
1000 Elmwood Avenue, Providence, RI 02905
Phone: 401-680-7201