Siren Poles
| Agency: | State Government of Hawaii |
|---|---|
| State: | Hawaii |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jun 10, 2026 |
| Due Date: | Jun 15, 2026 |
| Solicitation No: | Q26003163 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
General Information
Q26003163 version:
01 Status
ReleasedDepartmentDefenseDivisionState Civil DefenseIslands (where the work/delivery is to be performed)
OahuCategoryGoodsRelease Date 05/28/2026Amendment Date & Time06/10/2026 12:00 AMAmendment Reason
Project Manager requesting fifteen (15) poles and not (17) as originally requested 5/28/26Offer Due Date & Time06/15/2026 02:00 PMDescriptionSiren Poles (17) produced and delivered to HIEMA that meet specifications Contact PersonReal, RadfordEmail radford.real@hawaii.gov Phone808-447-8338General CommentsQuestions please contact the Project Manager, David Yamada or Program Assistant, Marc Keomalu -Marc.k.keomalu@hawaii.govProcurement OfficerRusty SprayAttachments Siren Poles-Siren Pole SOW.pdf
Amendment 1-Amendment 1 Q26003163.pdf
AG-008 103D General Conditions (1.10.23).pdf
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Real, Radford.
| Commodity Code | Description |
| 334290 | Sirens (e.g., air raid, industrial, marine, vehicle) manufacturing |
| 321113 | Poles, wood, made from log or bolts |
| 321114 | Poles, round wood, cutting and treating |
| 321114 | Poles, wood, treating |
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Real, Radford.
- VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
- RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
- QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
- TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
-
OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud. -
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
- VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
- VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
- HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
- ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
- Submit all questions on HIePRO by June 10, 2026 at 2:00 pm: Please submit questions or you may contact the Project Manager
Attachment Preview
| Project Manager | Siren Program Assistant |
|---|---|
| David Yamada | Marc Keomalu |
| david.m.yamada@hawaii.gov | marc.k.keomalu@hawaii.gov |
| (808) 733-4300 ext. 534 | (808) 987-4769 |
| Number of siren poles | 17 |
|---|---|
| Height | 45' |
| Horizontal Rating | H3 |
| Number of section to make 45' | 3 |
| Hole Size | 1"-1/16" Diameter |
| Bolt Size | 1" Diameter |
| Tip Diameter | 9.25" (inside) |
| Butt Diameter | 18' 3/8" (outside) |
| Composition | Resin, Fiberglass |
| Color | Brown |
| Top Cap and Base Plate | Included |
| Through Bolts | Included |
Statement of Work
Siren Poles
HIePRO Solicitation Q26003163
May 28, 2026
BACKGROUND & PROJECT DESCRIPTION:
The Hawaii Emergency Management Agency (HIEMA), under the Department of Defense, is the emergency
management agency for the State of Hawaii. Headquartered in Diamond Head Crater, HIEMA serves as the
coordinating agency between the four (4) county emergency management agencies: Hawaii County Civil Defense, Maui
County Emergency Management Agency, City and County of Honolulu Department of Emergency Management, and
Kauai Emergency Management Agency, as well as operates the State Warning Point.
HIEMA seeks a qualified vendor to produce and deliver the required number of siren poles that meet the specifications
listed below. The vendor must ensure all siren poles comply with all stated criteria. You may contact David Yamada,
Project Manager, for additional information or specifications by the stated timeline for questions. All proposals must
be submitted through HIePRO by the designated date and time indicated for this solicitation
POINT OF CONTACT:
Project Manager Siren Program Assistant
David Yamada Marc Keomalu
david.m.yamada@hawaii.gov marc.k.keomalu@hawaii.gov
(808) 733-4300 ext. 534 (808) 987-4769
SCOPE OF WORK:
The Vendor will be responsible for producing and delivering the following specifications:
Number of siren poles 17
Height 45'
Horizontal Rating H3
Number of section to make 45' 3
Hole Size 1"-1/16" Diameter
Bolt Size 1" Diameter
Tip Diameter 9.25" (inside)
Butt Diameter 18' 3/8" (outside)
Composition Resin, Fiberglass
Color Brown
Top Cap and Base Plate Included
Through Bolts Included
| Freight to Hawaii and Delivery | Included |
|---|---|
| Jacking Bar Assembly Kit | Included |
| Life expectancy | 80 YRS |
| Warranty | 40 YRS |
| Fire resistance | Up to 2,332 degreesF for 3 Min. (Non-combustible) |
Freight to Hawaii and Delivery Included
Jacking Bar Assembly Kit Included
Life expectancy 80 YRS
Warranty 40 YRS
Fire resistance Up to 2,332 degreesF for 3 Min. (Non-combustible)
TIME OF PERFORMANCE:
Upon receipt of the award, please contact David Yamada at (808) 733-4300 ext. 534 within 10 calendar days to arrange
delivery of goods.
Projected timeline is to be completed before May 25th, 2027, upon receipt of Notice to Proceed. Extension request
MUST be submitted in writing and agreed upon by HIEMA and Contractor pending funds availability.
Delivery to:
State of Hawaii/ Department of Defense
Hawaii Emergency Management Agency
Building 303, Warehouse
4204 Diamond Head Road,
Honolulu, HI 96816
VENDOR QUALIFICATIONS
Primary selection for the award shall be based on a responsive bid that provides the most value to the state of Hawaii.
The Vendor placing the submission must have experience and Contractor licenses. Additionally, in accordance with 2
CFR 200.321 this solicitation must take all necessary steps to make sure small, minority, and or women-owned
enterprises are used when possible. Preference for this solicitation will be given to qualified contractors who meet the
above-stated criteria.
Additionally, vendors shall provide the following:
1. Hawaii Compliance Express (HCE) certificate or proof of compliance with the 4 entities: IRS, State
Department of Tax, DCCA, and DLIR.
2. Printout of validation that business entity is not debarred or suspended from receiving federal
funding (as evidenced in www.SAM.gov)
3. State of Hawaii will be complying with Federal Buy American Act (BAA). Preference will be given to
domestic manufactured product construction material in public procurement.
SPECIAL TERMS AND CONDITIONS
Intellectual property. The State of Hawaii and the Department of Defense, with HIEMA acting on its behalf, shall have
exclusive intellectual property rights and ownership of all finished and draft elements produced pursuant to this scope
of services, whether published or unpublished.
The Contractor shall not make use of any content that are produced during the scope of services for HIEMA.
Non-disclosure. The Contractor shall in good faith regard the collaboration and development of all finished and draft
elements whether published or unpublished as wholly proprietary processes to the State of Hawaii and the
Department, and shall not disclose the content, methods, practices, or information employed in developing the
content under this scope of services.
SUBMITTING A QUOTE
Vendors shall submit a line-item quote for the entirety of the project as indicated under the section "Scope of Work"
inclusive of all costs (labor, materials, etc.), contingencies, as well as general excise tax. Awards will be given to the
responsible/responsive Vendor that is able to complete the work in the timeline stated and offers the most value to
the state of Hawaii.
INVOICING
Contractor shall submit detailed line-item invoices in a timely manner to HIEMA detailing completed or on-going work,
hours incurred, with attached supporting documentation.
Invoices should be sent to HIEMA both in electronic form as an attachment and emailed to
dod.hiema.invoice@hawaii.gov, and in printed form and US mailed to the following address:
State of Hawaii/ Department of Defense
Hawaii Emergency Management Agency
4204 Diamond Head Road,
Honolulu, HI 96816
Attention: Finance & Admin
COMPENSATION AND PAYMENT
The awarded Contractor shall submit all invoices electronically, in accordance with the State's invoicing guidelines, to
the designated Project Manager and cc the following email address: dod.hiema.invoice@hawaii.gov
Pursuant to HRS 103-10, the State shall have thirty (30) calendar days, after receipt of the invoice and satisfactory
completion of the deliverable, to make payment. For this reason, the State shall reject any offer submitted with a
condition requiring payment within a shorter period of time. Further, the State shall reject any quote submitted with a
condition requiring interest payments greater than that allowed by 103-10, HRS, as amended.
The State shall not recognize any requirement established by the Contractor and communicate to the State after the
award of the contract, which requires payment within a shorter period or interest payment not in conformance with
statute.
Preference for payment for goods and services shall be made via Purchase Order (PO) and only upon approval of a
state-approved invoice for goods and services that were completely and satisfactorily delivered and rendered.
HAWAII INFORMATION CONSORTIUM (HIC)
The Offeror is advised that the awarded Vendor will be responsible to pay NIC Hawaii a fee of 0.75% of the award or
original estimated award amount, capped at $5,000, within 30 days. NIC Hawaii will bill the awarded Vendor directly
via e-mail and the Vendor can make payment online or by sending a check via regular mail.
FUNDING FOR AWARD
The funding for this award is provided through a Federal Funds Grant, and as such, the procurement requirements must
adhere to State of Hawaii procurement policies.
DISQUALIFICATION
The State has the right to disqualify Vendors who do not submit their quote and follow the instructions as listed in this
solicitation. In addition, the State has the right to disqualify Vendors who do not meet the minimum requirements
and/or have been assessed to be unable to completely supply the goods and/or render the services professionally.
CANCELLATION OF SOLICITATION
The State has the right to cancel this solicitation, without liability, should at any time during this solicitation process,
funding becomes unavailable.