Single Phase Pad-Mounted Distribution Transformers Addendum 2

TACOMA POWER/TRANSMISSION & DISTRIBUTION
REQUEST FOR PROPOSALS
SINGLE PHASE PAD-MOUNTED DISTRIBUTION
TRANSFORMERS
SPECIFICATION NO. PT26-0030F

City of Tacoma
Tacoma Power/Transmission & Distribution
REQUEST FOR PROPOSALS PT26-0030F
Single Phase Pad-Mounted Distribution Transformers
Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, April 7, 2026
Submittals must be received by the City's Procurement and Payables Division by 11:00 a.m. Pacific Time.
For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as
the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid
submittals. Include the specification number in the subject line of your email. Your submittal must be sent as
an attachment, links to your electronic submittal will not be accepted.
For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp
located at the lobby security desk, as the official time of receipt. Include the specification number on the
outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Sealed submittals will be received as follows:
By Email: In Person:
sendbid@tacoma.gov Tacoma Public Utilities Administration Building North,
Maximum email size including attachments: 35 MB. Main Floor, Lobby Security Desk
Multiple emails may be sent for each submittal. 3628 South 35th Street
Tacoma, WA 98409
Note: Email may pass through multiple servers before arriving Monday - Friday 8:00 am to 4:30 pm
at its destination. Please allow sufficient time for email delivery
of submittals. Timely electronic delivery is at the risk of the
supplier.
Bid Opening: Submittals must be received by the City's Procurement and Payables Division prior to 11:00
a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday's at 11:15 a.m. by a
purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities
Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the
main floor. They will also be held virtually Tuesday's at 11:15 a.m. Attend a Zoom meeting via this link or call 1
(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.
Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As
soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to
www.TacomaPurchasing.org.
If you believe your submittal was sent timely and was not read at bid opening, please contact
sendbid@tacoma.gov immediately.
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and
obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.
* Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.
* Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: A pre-proposal meeting will not be held.
Project Scope: Purchase of single phase pad-mounted distribution transformers - please reference Appendix
A Special Provisions for detailed technical information.
Estimate: $2,000,000 over contract term
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with
State of Washington law.
Form No. SPEC-040C Revised: 06/03/2024

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of
the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to
nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be
made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information:
"The City of Tacoma" in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42
U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting
Aaron Bratton by email to abratton@tacoma.gov.
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for
protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with
disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
Form No. SPEC-040C Revised: 06/03/2024

TABLE OF CONTENTS
SUBMITTAL CHECK LIST ......................................................................................................... 5
1. BACKGROUND .................................................................................................................. 6
2. MINIMUM REQUIREMENTS .............................................................................................. 6
3. SCOPE OF SERVICES AND DELIVERABLES................................................................... 6
4. CONTRACT TERM ............................................................................................................. 6
5. CALENDAR OF EVENTS ................................................................................................... 7
6. INQUIRIES ......................................................................................................................... 7
7. PRE-PROPOSAL MEETING............................................................................................... 7
8. DISCLAIMER ...................................................................................................................... 8
9. EVALUATION CRITERIA .................................................................................................... 8
10. CONTENT TO BE SUBMITTED - This section represents 100% of the possible scoring
criteria. ....................................................................................................................................... 8
11. INTERVIEWS / ORAL PRESENTATIONS .....................................................................11
12. RESPONSIVENESS .....................................................................................................12
13. ACCEPTANCE / REJECTION OF SUBMITTALS ..........................................................12
14. CONTRACT OBLIGATION ............................................................................................12
15. STANDARD TERMS AND CONDITIONS ......................................................................12
16. PARTNERSHIPS ..........................................................................................................13
17. AWARD .........................................................................................................................13
18. ENVIRONMENTALLY PREFERABLE PROCUREMENT ..............................................13
19. PROPRIETARY OR CONFIDENTIAL INFORMATION ..................................................14
20. ADDENDUMS ...............................................................................................................14
21. WASHINGTON APEX ...................................................................................................14
APPENDIX A ............................................................................................................................15
Request for Proposal Specification No. PT26-0030F
Template Revised: 08/01/2025

SUBMITTAL CHECK LIST
This checklist identifies items to be included with your submittal. Any submittal received without
these required items may be deemed non-responsive and not be considered for award.
Submittals must be received by the City of Tacoma Purchasing Division by the date and time
specified in the Request for Proposal page.
The following items make up your submittal package:
One electronic copy of your complete submittal package
Signature Page (Appendix A)
Proposal Sheets (Appendix A)
Information in Section 10 (Content To Be Submitted)
Transformer Data Information - detailed in Section 1.03.1B from Appendix A
- Special Provisions
After award, the following documents will be executed:
Supplies Contract
Item Drawings/Approval with lead engineer (Section 1.04.1A from Appendix
A - Special Provisions)
Request for Proposal Specification No. PT26-0030F
Template Revised: 08/01/2025

1. BACKGROUND
The purpose of these Specifications is to define the scope of supply for Single Phase Pad-
Mounted Distribution Transformers that meet the minimum requirements as to quality, function,
and capacity as outlined in the Special and Technical Provisions that follow.
To learn more about the City of Tacoma, visit tacoma.gov
The City anticipates awarding at least one contract. If desirable terms are presented, an
additional contract may be awarded. Order amounts are an estimate only and are not
guaranteed.
It is anticipated the contract spend for these items will be $2,000,000 over the total contract term
of 5 years.
Responses submitted and/or the selected firm(s) may be used for projects of similar type and
scope at the sole discretion of the City for up to one year.
2. MINIMUM REQUIREMENTS
Potential respondents must meet the following qualifications to be considered responsive and
move forward through the evaluation process:
* Is a manufacturer or represents a manufacturer experienced in the supply of materials to
United States based utility companies as detailed within this Specification over a period
of ten (10) years or more.
* Be able to demonstrate a record of successful completion of contracts similar in scope
and size to that outlined in this Specification. At least 5 contracts with power utility
entities in the United States must be submitted with current contact information for the
Contract Manager.
* Have a record of successful shipment, delivery, and installation/usage of similar type
transformers into the United States which have been in operation for at least 10 years.
The City shall be the sole judge of the Respondent's ability to meet the requirements of this
paragraph and may deem submittals without this information as non-responsive.
3. SCOPE OF SERVICES AND DELIVERABLES
It is the City's intent to select a manufacturer or manufacturers representative that presents a
proposal package most in line with the City's preferred purchasing method(s).
4. CONTRACT TERM
The contract will be for a three-year period with the option to renew the contract two additional
one-year terms. The City reserves the right to cancel the contract for any reason, by written
notice, as stipulated in the contract.
Request for Proposal Specification No. PT26-0030F
Template Revised: 08/01/2025

5. CALENDAR OF EVENTS
This is a tentative schedule only and may be altered at the sole discretion of the City.
Contract will be issued after Public Utility Board and/or City Council approval.
The anticipated schedule of events concerning this RFP is as follows:
Publish and issue RFP: 3/18/2026
Pre-Submittal Questions: 3/27/2026
Response to Questions: 3/31/2026
Submittal Due Date: 4/7/2026
Submittal Evaluated: 4/13/2026
Interviews/presentations, on or about: 4/27/2026
Award Recommendation: 5/4/2026
Public Utility Board/City Council Approval, on or about 6/10/2026
6. INQUIRIES
6.1 Questions should be submitted to Aaron Bratton via email to abratton@tacoma.gov.
Subject line to read:
PT26-0030F - Single Phase Pad-Mounted Distribution Transformers - VENDOR NAME
6.1 Questions are due by 3 pm on the date included in the Calendar of Events section.
6.2 Questions marked confidential will not be answered or included.
6.3 The City reserves the discretion to group similar questions to provide a single answer or
not to respond when the requested information is confidential.
6.4 The answers are not typically considered an addendum.
6.5 The City will not be responsible for unsuccessful submittal of questions.
6.6 Written answers to questions will be posted alongside the specifications at
www.tacomapurchasing.org
7. PRE-PROPOSAL MEETING
7.1 No pre-proposal meeting will be held; however, questions and request for clarifications of
the specifications may be submitted as stated in the inquiries section.
Request for Proposal Specification No. PT26-0030F
Template Revised: 08/01/2025

8. DISCLAIMER
The City is not liable for any costs incurred by the Respondent for the preparation of materials,
or a submittal submitted in response to this RFP, for conducting any presentations to the City, or
any other activities related to responding to this RFP, or to any subsequent requirements of the
contract negotiation process.
9. EVALUATION CRITERIA
A Selection Advisory Committee (SAC) will review and evaluate submittals. The relative weight
of each scoring criteria is indicated in the table below.
Criteria Max Points
Material Requirements Planning Program 20
Emergency Response 5
Sustainability 5
Amorphous Core Project 5
Data Submissions/Markings 10
Supply Chain Reliability 10
Prior Contracts/Product Performance 15
Pricing 20
Technical Specification Exceptions 10
Contract Exceptions 0
Total 100
After the evaluation, the SAC may conduct interviews of the most qualified Respondents before
final selection.
9.1 The SAC may select one or more respondent to provide the services required.
9.2 The City reserves the right to visit facilities of selected Respondents for the purpose of
touring and reviewing manufacturing practices.
9.3 The SAC may use references to clarify information in the submittals and interviews, if
conducted, which may affect the rating. The City reserves the right to contact references
other than those included in the submittal.
9.4 A significant deficiency in any one criteria is grounds for rejection of the submittal as a
whole.
10. CONTENT TO BE SUBMITTED - This section represents 100% of the possible
scoring criteria.
Proposals should formatted as 8 12" x 11". A "page" is defined as one single-side of a document
that has written text or graphics. The font should be Times New Roman or Arial with font size no
smaller than 11 and the margins shall be 0.75" or greater. Submittals should be limited to a
Request for Proposal Specification No. PT26-0030F
Template Revised: 08/01/2025

maximum of 20 pages, double-sided, or 40 pages total, excluding any required forms. All pages
that exceed the specified page limit will not be part of the evaluation.
A full and complete response to each of the "CONTENT TO BE SUBMITTED" items is expected
in a single location; do not cross reference to another section in your submittal.
Information that is confidential must be clearly marked and provide an index identifying the
affected page number(s) and locations(s) of such identified materials. See Section 1 of the
Standard Terms and Conditions - Solicitation 1.06 for Public Disclosure: Proprietary or
Confidential Information.
Respondents are to provide complete and detailed responses to all items below. Submittals that
are incomplete or conditioned in any way that contain alternatives or items not called for in this
RFP, or not in conformity with law, may be rejected as being non-responsive. The City will not
accept any submittal containing a substantial deviation from the requirements outlined in this
RFP.
Submittals should present information in a straightforward and concise manner, while ensuring
complete and detailed descriptions of the respondent's/team's abilities to meet the requirement
of this RFP. Emphasis will be on completeness of content. The written submittals should be
prepared in the sequential order as outlined below.
The City reserves the right to request clarification of any aspect of a firm's submittal or request
additional information that might be required to properly evaluate the submittal. A firm's failure to
respond to such a request may result in rejection of the firm's submittal. Firms are required to
provide responses to any request clarification within two (2) business days.
Requests for clarification or additional information shall be made at the sole discretion of the
City. The City's retention of this right shall no way diminish a Proposer's responsibility to submit
a submittal that is current, clear, complete and accurate.
10.1 Material Requirements Planning Program - 20 points
Describe your company's preferred method planning for orders. Most common are allocation
based systems or as-needed. Please detail timelines such as: Allocation requests to be
received by August for allocation confirmation to be sent by mid-September. Orders for the
coming year to be placed by late October. As-needed to be placed based on lead times stated
in bid documents but confirmed prior to PO being sent.
Please be as detailed as possible.
10.2 Emergency Response - 5 points
Describe the company's capability to facilitate emergency response due to natural disasters
where units may be needed on an accelerated timeline.
Request for Proposal Specification No. PT26-0030F
Template Revised: 08/01/2025

10.3 Sustainability - 5 points
Describe the company's sustainability efforts that are measurable, an example would be only
shipping full loads. Please detail the amount of a full load of transformers. Please do not
include non-measurable items such as encouragement of employees to recycle at home, etc.
For more information, see our Respondents Guide. Include your sustainability statement and
current practices. Does the Respondent have an organizational sustainability plan and/or
policy?
[ ] Yes [ ] No
Provide additional information if checked "Yes," including whether it is made publicly
available (provide link) and how it is communicated to employees.
A. Does the Respondent have:
* Greenhouse gas emission reduction targets? [ ] Yes [ ] No
* Energy and water conservation targets? [ ] Yes [ ] No
* Waste reduction targets? [ ] Yes [ ] No
* Toxics use reduction targets? [ ] Yes [ ] No
* Pollution reduction targets? [ ] Yes [ ] No
* Measure progress regularly and publicly? [ ] Yes [ ] No
B. How will the Respondent, through service delivery and/or their own operations during the
contract period:
* Minimize greenhouse gas emissions?
* Minimize polluted stormwater runoff in Tacoma?
* Minimize waste generation?
* Minimize toxic use and/or generation?
* Minimize air pollution in Tacoma?
* Minimize resource extraction?
Demonstrate industry leadership across these areas? Is the Respondent an EnviroStars
recognized business? Provide any relevant certifications and/or verified results.
10.4 Amorphous Core Project - 5 points
Describe the company's plans to comply with DOE 2029 efficiency requirements. Detail when
units are anticipated to be ready to ship and company's plans to work with current customers
to update accepted drawings to updated units.
If company is already compliant, please detail assistance offered to customers who are
working towards government compliance date. Please also discuss any continuous
improvement efforts as more customers adopt the updated units based on feedback received.
Request for Proposal Specification No. PT26-0030F
Template Revised: 08/01/2025