Single Axle Dump Truck with Liquid Application System and Plow

REQUEST FOR BIDS
2026-012
Single Axle Dump Truck with Liquid Application System
and Plow
March 18,2026
The City of Derby, Kansas (hereinafter referred to as the "City") invites bids from vendors
to provide Single Axle Dump Truck with Liquid Application System and Plow.
Please carefully review this document. If you are interested in making a bid consistent
with the conditions, instructions, requirements, and specifications as contained herein.
Submit of the Response Form together with a comprehensive bid in a sealed envelope no
later than 2:00 P.M., on Tuesday, April 7, 2026. The outside of the envelope should be
clearly marked with the bidder's name and address and identified as
Single Axle Dump Truck with Liquid Application System and Plow. The sealed envelope
should be addressed as follows:
Derby City Clerk
611 N. Mulberry Road, Suite 300
Derby, KS 67037
RFP # 2026-012
All bids must be good for ninety (90) days.
Bid Posted: Wednesday, March 18, 2026
Technical Questions and Addendum: Friday, March 27, 2026, at 1:00 P.M.
Bids Due and Opening: Tuesday, April 7, 2026, at 2:00 P.M.
Council Action Anticipated: Tuesday, April 28, 2026
The City of Derby reserves the right to reject any or all bids with or without cause.
Each bidder shall specify the delivery date, which is 60 days or less after receipt of the
purchase order. Delivery shall be made to the Public Works Fleet Division after all pre-
delivery services have been performed.
If submitted by mail, the sealed envelope containing the bid must be enclosed in another
envelope addressed to the City Clerk, 611 N. Mulberry, Suite 300, Derby, Kansas 67037.
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It is the sole responsibility of the bidder to see that its response and the appropriate
documents are delivered on time. Any response received after the scheduled closing time
for receiving bids will be returned to the proposer unopened and will not be considered. It
is the responsibility of the bidder to check Derby's website for information and updates.
Proposed pricing for the equipment may be disclosed at a public meeting to receive and to
file responses of this solicitation at the City of Derby Board of Bids and Contracts meeting.
Other information provided in your response will be considered proprietary and will not be
divulged during the bid review process unless otherwise required by law. Because the
purchase requires the expenditure of public funds, part or all of the successful bid will likely
be public record within the meaning of the Kansas Open Records Act. Prior to acceptance
of a bid, the information contained in each bid will be used for evaluating the bidder's ability
to handle the scope of services and will not be shared with persons not involved in the
evaluation of bids unless otherwise required by law.
George Brown
Street Maintenance Superintendent
GENERAL INFORMATION
This request is for Single Axle Dump Truck with Liquid Application System and Plow that
meets the specifications listed. It is the intent of these specifications to describe the
equipment that is capable to accommodate the needs of the City.
In order to permit manufacturers to follow their standard processes, minor deviations from
the provisions of these specifications will be considered. Such deviations will be approved
only at the discretion of the City and only if such approval, in the opinion of the City, does
not adversely affect the operation, maintenance, productivity or the life of the vehicle or
any of its parts. All deviations, however insignificant, must be fully explained on response
sheets and shall become part of the bid. There shall be no deviations from the specifications
or the intent of the specifications, except which are listed and which are expressly approved
as part of the bid acceptance. The City reserves the absolute right in its obligation to the
public, to accept the best bid to serve the public interest.
Should you have any questions, please contact, George Brown, Street Maintenance
Superintendent from Monday through Friday between 7:00 a.m. and 4:00 p.m. at (316) 788-
0301 or in writing at georgebrown@derbyks.gov
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Minimum Specifications
General chassis specifications: YES NO_
Minimum GVWR of 37,000 lbs.
Front: (1) 16,000 lbs.
Rear: (2) 21,000 lbs. ____________________
Wheelbase minimum of 162 inches.
Cab to axle a minimum of 97 inches ____________________
Frame shall have a minimum of 120,000 PSI tensile strength ____________________
Frame and front bumper shall be extended to accommodate Snowplow
frame. And front tow hooks shall be installed (Frame mounted). ____________________
Preferred combination of a Cummins engine paired with Allison
Automatic transmission. ____________________
Truck shall have a battery disconnect switch (negative -) to prevent
draw on the batteries for extended periods of down time. ____________________
Minimum 60 gallon fuel tank capacity ____________________
Engine: YES_______ _NO_
Diesel engine with a minimum of 325 HP ____________________
Minimum of 860 ft. lbs. of torque ____________________
Heavy Duty radiator and Internal oil cooler ____________________
Block heater - 1000-watt minimum ____________________
Alternator - 160 amp
12 volt heavy duty starter
(2) 2000 CCA Batteries ____________________
Tires, Transmission, Axles, Suspension: YES NO_
Allison Automatic transmission ____________________
External oil cooler ____________________
Heavy duty shock absorbers front and rear ____________________
Inter-Axle plus Differential full lock driver controlled ____________________
Steel walking beam type ____________________
16,000 lb. front springs
21,000 lb. rear springs ____________________
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Minimum of 315/80R22.5 20 ply front and
Minimum 11R22.5 14 ply radial rear tires ____________________
Air system and Brakes: YES ___ _____NO_
Air brake system with air parking brake ____________________
Air parking brake ____________________
Front and Rear brakes minimum dimensions of 16.5 X 6" ____________________
Automatic slack adjusters ____________________
Air compressor minimum of 13.2 cfm
Air Dryer with heater
Moisture Ejectors
Petcock Drain valves on all Air tanks ____________________
Operators Cab: YES NO_
Exterior color - White
3 sets of keys to be furnished ____________________
Conventional Day Cab with fixed air suspension driver and passenger
seats with lumbar support and arm rests for both. Driver's seat heated.
Storage provisions in cab. ____________________
Air conditioning, Heater and Defroster, AM/FM radio, Dome light,
power windows and locks and mirrors, multi-speed wipers ____________________
Prewired for up to 5 additional auxiliary switches for additional lighting
and preemption lights for snow removal operations ____________________
Heated windshield to prevent ice buildup while truck is in snowplow
operation ____________________
Driver side and Passenger side mirrors heated west coast type ____________________
If the hood tilts - Grille must remain stationary to accommodate plow
frame ____________________
Gauges: Speedometer, Oil Pressure, Voltmeter, Engine temperature,
fuel level, tachometer, Transmission temperature. ____________________
Liquid application system, plow, and dump controls shall be in cab
mounted ergonomically to prevent operator fatigue. ____________________
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Dual Air horns equipped with shields mounted to the top of Cab. ____________________
Cab roof reinforcements for roof mounted components ____________________
Dump Bed: YES NO_
9-11 Yard capacity 12'x 8'x 36" dimensions, must be at least 10 gauge
steel. If there are options for Stainless Steel or other corrosive resistant
materials for dump bed construction.
Specify what material is included in bid and provide additional cost or savings
_Steel cost: ____________________Stainless Steel cost: _______________ ____________________
44' Tailgate minimum. Tailgate latching mechanisms utilize stainless
bushings to minimize maintenance. Tailgate shall have 4 formed chain
attachments with slots for 3/8" chain welded to tailgate at upper and
lower positions on the inside of outer braces. Two 3/8" chains, 88" long
shall be supplied, the chains shall be run in a protective sheathing to
keep from damaging the body. ____________________
Air supplied tailgate latching mechanism controlled within the
operator's cab of vehicle ____________________
Cab protector included in construction of bed. ____________________
Driver's side of the dump body shall have a folding ladder for
inspection into the dump bed affixed at the rear of the dump body. ____________________
Included in construction of bed shall be tie downs for Liquid Application
System unit to secure to bed when unit is installed in dump body. ____________________
Hydraulic couplings for Liquid Application System to be installed on side
of bed body to the rear of truck on passenger side, shall be sufficient
couplings to accommodate the operation of (LAS) and or Salt and Sand
Spreader. ____________________
All hoses shall be secured with rubber clamps and ties as needed, all
hoses shall be protected if run through or next to any sharp areas. ____________________
Painted Black (unless specifying Stainless Steel) ____________________
Hydraulic telescopic hoist for dump bed shall have a minimum of 17.5-
ton capacity ____________________
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Cab controlled electric tarp system for dump bed. Shall have aluminum
tarp arms with a minimum four spring system that lift the system over
heaped loads, shall also be equipped with an aluminum tension bow to
help prevent billowing. ____________________
Tarp system should be mounted on the back of and just below the top
of the cab shield/protector and be supported by mounting brackets. ____________________
Truck lighting and Emergency lights: YES NO_
Where possible LED lighting should be utilized over Halogen lighting,
this includes the Headlights and the plow lights that are affixed to the
hood. Taillights shall be LED as well. ____________________
98" minimum (KDOT or similar spec) LED Amber and White Strobe light
affixed to Truck cab or Dump bed cab protector. If mounting to truck
cab light bar must be visible from rear of vehicle for maximum visibility.
____________________
Minimum of 2 additional strobe lights installed at rear of vehicle under
both taillights. Shall not be blocked when brine system is installed. ____________________
Liquid Application System (L.A.S.): YES______ _ _NO_
Slide in unit shall utilize the entirety of the dump body and shall be a
minimum capacity of 1050 gallons. Tank shall be equipped with baffles
or other means of surge mitigation. ____________________
Frame construction of the (L.A.S.) shall be stainless steel for corrosion
resistance. Slide in unit shall have built in legs so unit can be stored
while not in use. All hardware and fasteners to unit should utilize
stainless steel where applicable. ____________________
Liquid shall be delivered to roadway by means of a hydraulic pump with
a minimum of 205 gpm. Hydraulic pump shall be powered from the
existing hydraulic couplers on dump body. ____________________
Flow meter included. 24 gal/lane nozzles with multilane spray boom to
allow coverage for up to three lanes of traffic. ____________________
Fluid level kit shall be installed ____________________
Brine application shall be controlled and modified by operator inside
the truck cabin. Controls should allow for varying flow rates and control
for up to three lanes of traffic during brine operation. Should be able to
track and modify brine output and usage. ____________________
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(L.A.S.) should come equipped with its own set of amber and white
emergency lights sufficient for use in heavy snowfall. Also, at the rear
of the (L.A.S.) two L.E.D. spotlights affixed to shine towards the driver's
side and Passenger sides of the truck such that it illuminates the
material being spread onto the roadway. ____________________
Snowplow specifications: YES NO_
Snowplow shall be 11 foot in length with a 42-inch mold board with
integral shield. Quick hitch style hook ups installed on plow. Full trip
with two external compression springs. Power angling with top
mounted nitride cylinders and cushion valve. Rectangular skid shoes
with screw jack adjusters. ____________________
Bottom of plow shall be supported by full width push tube to provide
extra rigidity and support to plow blade. ____________________
12" Rubber deflector with stainless steel backing plate on top edge of
plow to prevent snow from blowing up to the windshield of the dump
truck while plowing. ____________________
12"x 3"x 3" x 5/16" channel bumper on front frame extensions. Quick
hitch truck portion should be welded to truck. Install sufficient stress
bars to accommodate increased stress load from plow assembly and
plow. Sand, seal and paint complete assembly black matching frame
paint. ____________________
Install quick couplers for plow hook-up and plumb complete ____________________
Plow should be equipped with a carbide blade system similar to the
blades already in use by the City.
"Winter Block Buster Hammerhead Carbide plow system" with
passenger side curb guard installed. ____________________
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Advertising: YES NO__
No dealer emblems, decals or placards are to be placed on the
vehicle/equipment. __________________
Usage:
Vehicle odometer reading at F.O.B. destination must not exceed fifty
(50) miles maximum new and unused condition. ____________________
Spare parts:
The successful bidder must furnish two complete sets of filters
for each unit being delivered. A full list of common replacement
parts must be delivered with the machine(s). ____________________
Manuals:
The successful bidder shall deliver to the fleet maintenance
supervisor for units furnished under this bid, one (1) set of the
following in paper format and one (1) in electronic format: ____________________
Current edition of the operations manual. ____________________
Current edition of the service/maintenance repair manual. ____________________
Current edition of the electrical diagrams. ____________________
Current edition of the parts manual. ____________________
Maintenance training: YES NO__
The vendor shall provide at no additional cost to the city,
a minimum of four (4) hours on-site, interactive "operation and
maintenance training" to street department personnel. ____________________
The training shall include all points covered in the operator's
manual. ____________________
If needed, the vendor shall provide the necessary tools and
teaching aids to conduct the on-site training. ____________________
At the completion of the training, each participant shall
understand how the equipment operates and what is necessary
to maintain the equipment to manufacturer's specifications. ____________________
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F.O.B. Destination:
The successful bidder shall deliver all Vehicles / Equipment
F.O.B. destination to the City of Derby, Fleet Maintenance Division,
3531 Corporate Park Dr. Derby KS 67037. ____________________
Warranty:
The successful bidder must furnish proof that they will, and is capable
of, providing parts, service and repair to all items herein specified.
Bidder must agree to administer and must furnish, in writing,
manufacturer's standard warranty terms and conditions.
The standard warranty shall be a minimum of 3 yr. / 3,000 hrs. ____________________
Hybrid/ Eco model:
____________________
If yes, provide price, detailed specification sheets and product data
sheets for alternative vehicle. Demonstration upon request
CONTACT INFORMATION
All technical related questions shall be addressed in writing only to:
George Brown III
Street Superintendent
City of Derby
611 N. Mulberry, Ste. 300
Derby, KS 67037
georgebrown@derbyks.gov
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PROPOSAL RESPONSE FORM - 2026-012
Single Axle Dump Truck with Liquid
Application System and Plow
Company: __________________________________________________________
Proposal Submitted by: ________________________________________________
Name / Title
Address: ___________________________________________________________
City/State/Zip: ______________________________________________________
Phone: ____________________________________________________________
Email: _____________________________________________________________
Taxpayer I.D. Number: ________________________________________________
Total Bid Price of new equipment (FOB City of Derby, Kansas):
_________________________________________________________________
In submitting a bid, firm acknowledges every section of this Request for Bids document including all
requirements, terms, conditions, and sections of this document. Bid submission format should be by
order in which document is outlined. Exceptions to any part of this document and any attachments
should be clearly delineated and detailed throughout this bid process.
The undersigned, on behalf of the bidder, certifies that: (1) this bid is made without previous
understanding, agreement or connection with any person, team or corporation making a proposal on
the same project; (2) is in all respects fair and without collusion or fraud; (3) the person whose
signature appears below is legally empowered to bind the firm or team in whose name the bid is
entered; (4) they have read the complete Request for Bids and understand all provisions; (5) if
accepted by the City, this bid is guaranteed as written and amended and will be implemented as
stated; and (6) mistakes in writing of the submitted bid will be their responsibility.
Signature: _______________________________________________Date: _____________
_______________________________
Printed Name
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