SignalFire Wireless Telemetry Products

Invitation for Quotation
Instructions to Respondents of this IFQ
Submit quotes to the email address below using this form and the documents within this
attachment. Items quoted must meet or exceed City of Austin Specifications. The City reserves
the right to determine the same or equal status.
The City is exempt from Federal Excise and State Sales Tax; therefore, tax must not be included
in the quoted price.
All quotes must be submitted on FOB Destination basis, with all freight charges included in the
item price.
EMAIL OFFER TO: Jimmy.Lofgran@austintexas.gov
Georgia.Billela@austintexas.gov
GeorgiaBille
512-972-0096
Rev. 10/27/2025 Page 2 of 16
Georgia.Billela@austintexas.gov

Instructions
1. INVITATION FOR QUOTATIONS (IFQ)
1.1. Invitation. The City of Austin invites you to submit a Quote to provide the goods and/or services
described in this Solicitation.
1.2. Process. Notices for this IFQ are based on the applicable commodity code(s). If the commodity
code(s) had enough certified vendors, an initial notice is sent via email only to those vendors who are
certified through the State of Texas and City as HUBS or M/WBE's. If the City receives adequate quotes
from those certified contractors, the contract will be awarded at that time. If the City does not receive
adequate quotes from the initial notice, the solicitation will then be posted online at the City's Austin
Finance Online website and a notice will be emailed to all vendors registered for the applicable
commodity code(s).
1.3. Changes. The City may change or revise any of the contents of this Solicitation through the issuance
of a written Addendum. Any explanation, clarification, interpretation or change to the Solicitation
made in any other manner is not binding upon the City, and Offerors shall not rely upon such
explanation, clarification, interpretation, or change. Oral explanations or instructions given before the
award of the Contract are not binding.
1.4. Review of Documents. Offerors shall review the entire Solicitation, as revised. Offerors shall notify
the person listed on the Cover Sheet in writing of any omissions, ambiguities, inconsistencies or errors
in the Solicitation prior to the Offer Due Date and Time. Offerors shall also notify the City of any
Solicitation contents the Offeror believes may be unreasonably restrictive.
2. COMMUNICATIONS
2.1. Questions. Offerors shall submit any questions concerning this Solicitation in writing via e-mail to the
contact person displayed on the Solicitation Cover Sheet.
3. OFFER PREPARATION
3.1. Offer Submittals. Offerors intending to respond to this Solicitation shall complete each of the
Submittal documents. At a minimum Submittals will include a Price Sheet and a signed Offer Sheet.
3.2. Proprietary and Confidential Information. All Offers received and opened by the City are subject to
the Texas Government Code, Ch. 552, and will be made available to the public. With the exception of
the Quote Sheet, which shall not be kept confidential, Offerors seeking to keep any other portions of
their Offer confidential shall mark each such portion as "Proprietary". The City will, to the extent
allowed by law, endeavor to protect such information from disclosure. The City may request a review
and determination from the Attorney General's Office of the State of Texas, of any contents marked as
"Proprietary". A copyright notice or symbol is insufficient to identify proprietary or confidential
information.
4. OFFER EVALUATION
4.1. Basis of Competition. The City may compare quotes based on the prices for individual line items, the
prices for categories of line items, the aggregate price, or other award basis that is most advantageous
to the City. The City will choose the basis of competition that best meets the City's needs for the
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resulting contracts. Award will be made to the lowest Offer meeting any minimum requirements set
forth in the solicitation.
4.2. Evaluation. The lowest offer will be reviewed to ensure any minimum qualifications stated in this
solicitation are met. If any minimum qualifications are not met, the City will move to the next Lowest
Offer and repeat the process. The City reserves the right to require references from the lowest offeror
prior to contract award to confirm minimum qualifications.
5. ADMINISTRATIVE MATTERS
5.1. Solicitation File. All documents included in this Solicitation, and all timely received Offers in
response to this Solicitation, except for Offer contents deemed by Offerors to be proprietary and
confidential, will be available for public inspections.
5.2. Complaints. Any complaint regarding this solicitation shall be emailed to the contact listed on the
Solicitation Cover Sheet. The complaints will be reviewed and responded to in a timely manner.
Rev. 10/27/2025 Page 4 of 16

TERMS AND CONDITIONS
1. ACCEPTANCE OF CONTRACT: The Contract, including any Addenda, Exhibits, or Attachments
incorporated herein by reference constitute the entire agreement between City of Austin ("City") and the
Contractor for the materials, equipment, parts, and/or services (hereafter "goods" and/or "services")
described thereon. Acceptance is limited to the terms stated herein, and any additional or different terms
proposed by Contractor shall be of no force and effect and are hereby rejected unless expressly agreed
to in writing by the City.
2. PAYMENT TERMS AND DISCOUNTS: Payments shall be paid to Contractor within thirty (30) days
contingent upon the following:
2.1. Application of payment discounts, if considered to be in the best interest of the City;
2.2. From date of receipt by the City's Authorized Contact of properly documented invoices as determined
by the budgetary and fiscal guidelines of the City;
2.3. On the condition that the Contractor has delivered the goods and/or performed the services to the
satisfaction of the City. Prices invoiced shall be inclusive of all taxes, fees, surcharges, or other
payments unless agreed to in the Work Authorization.
2.3.1. Invoices for goods or services must be submitted to the City's Authorized Contact upon delivery of
goods or upon performance of services. If invoices are for goods, invoices should be submitted to
the City when such goods are delivered to a carrier for final delivery to the City or upon actual
delivery of goods to the City by the Contractor. Contractor's submittal of invoices for services shall
correlate with the payment schedule agreed upon by the Contractor and the City as evidenced in
this Contract. Authorized contact name and mailing address can be found on the purchase order.
3. AUDITS AND RECORDS:
3.1. The Contractor agrees that the representatives of the Office of the City Auditor or other authorized
representatives of the City shall have access to, and the right to audit, examine, or reproduce, any and
all records of the Contractor related to the performance under this Contract. The Contractor shall
retain all such records for a period of three (3) years after final payment on this Contract or until all
audit and litigation matters that the City has brought to the attention of the Contractor are resolved,
whichever is longer. The Contractor agrees to refund to the City any overpayments disclosed by any
such audit.
3.2. Records Retention:
3.2.1. Contractor is subject to City Code chapter 2-11 (Records Management), and as it may
subsequently be amended. For purposes of this subsection, a Record means all books, accounts,
reports, files, and other data recorded or created by a Contractor in fulfillment of the Contract
whether in digital or physical format, except a record specifically relating to the Contractor's
internal administration.
3.2.2. All Records are the property of the City. The Contractor may not dispose of or destroy a Record
without City authorization and shall deliver the Records, in all requested formats and media, along
with all finding aids and metadata, to the City at no cost when requested by the City
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3.2.3. The Contractor shall retain all Records for a period of three (3) years after final payment on this
Contract or until all audit and litigation matters that the City has brought to the attention of the
Contractor are resolved, whichever is longer.
3.3. The Contractor shall include sections A and B above in all subcontractor agreements entered in
connection with this Contract.
4. FINANCIAL DISCLOSURES AND ASSURANCES: The City may request and review financial
information as the City requires to determine the credit worthiness of the Contractor, including but not
limited to, annual reports, audited financial statements and reports, bank letters of credit or other credit
instruments. Failure of the Contractor to comply with this requirement shall be grounds for terminating
the Contract.
5. TERMINATION:
5.1. City reserves the right to terminate this Contract at any time and for any reason, including
convenience, with respect to undelivered goods or unperformed services. Such termination shall be
by written or electronic notice or by oral notice confirmed in writing.
5.2. Except as otherwise provided for in this Contract, the City and the Contractor shall consider this
Contract terminated upon completion of the performance obligations and upon completion of
payment obligations.
6. DELIVERY: Time is of the essence. If delivery of conforming goods or performance of conforming
services is not completed by the time(s) promised, the City reserves the right, in addition to any other
rights and/or remedies it may have under the law or in equity, to cancel this Contract, to reject such goods
or services in whole or in part on reasonable notice to Contractor and/or to purchase substitute goods or
services elsewhere and charge Contractor with any loss incurred by the City. Any provisions herein for
delivery of goods or performance of services by installments shall not be construed as making the
obligations of Contractor severable. The City will not accept shipments made by C.O.D.
7. PRICE: The City shall not be billed at prices higher than stated herein unless authorized in writing by the
City. Contractor represents that the prices charged for the goods and/or services covered by this Contract
are no greater than the lowest prices charged by Contractor to comparable entities and that such prices
comply with all applicable laws and government regulations in effect at time of quotations, sale, delivery,
and performance. Contractor agrees to notify the City of any price reduction made in goods and/or
services covered by this Contract subsequent to the date hereof and prior to delivery or performance of
services and Contractor agrees that any such reduction will be applicable to this Contract.
8. FORCE MAJEURE: Contractor may be excused from performance under the Contract for any period
when performance is prevented as the result of an act of God, strike, war, civil disturbance, epidemic,
pandemic, sovereign conduct, or court order provided that the Contractor experiences the event of force
majeure and prudently and promptly acts to take any and all steps that are within the Contractor's control
to ensure performance and to shorten the duration of the event of force majeure. Contractor shall provide
notice of the force majeure event to the City within three (3) business days of the event or delay, whichever
occurs later, to establish a mutually agreeable period of time reasonably necessary to overcome the
effect of such failure to perform. Subject to this provision, such non- performance shall not be deemed a
default or a ground for termination. However, the City may terminate an order under the Contract if it is
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determined by the City that the Contractor will not be able to deliver goods or services in a timely manner
to meet the business needs of the City.
9. WARRANTIES: In addition to all warranties established by law, Contractor hereby warrants and agrees
that:
9.1. All goods and services covered by this Contract shall conform to the specifications, drawings, samples
or other descriptions furnished by the City and shall be merchantable, fit for the purpose intended, of
best quality and workmanship and free from all defects. The City shall have the right of inspections
and approval and, in addition to its other rights and remedies, reject and return goods or require re-
performance of services at Contractor's expense if defective or not in compliance with the City's
specifications and/or scope of work. Defects shall not be deemed waived by the City's failure to notify
Contractor upon receipt of goods or completion of services or by payment of invoice.
9.2. No disclosure, description or other communication of any sort shall be made by Contractor to any third
person of the City's purchase of goods or services hereunder, or of the details and characteristics
thereof, without the City's prior written consent. Anything furnished to Contractor by the City pursuant
to this Contract, including without limitation samples, drawings, patterns and materials shall be kept
confidential and remain the property of the City, shall be held at Contractor's risk and shall be returned
upon completion of performance hereunder, and no disclosure or reproduction thereof in any form
shall be made without the City's prior consent in writing.
9.3. All goods delivered pursuant to this Contract and manner of delivery thereof shall conform to
standards established for such goods and delivery in accordance with any applicable federal, state,
or local laws or regulations.
9.4. The use or sale of any goods delivered hereunder, or any part thereof, except goods produced to the
City's drawings or specifications, does not infringe on any adverse and existing patent, copyright, or
license. Contractor agrees to indemnify and hold harmless the City from any such patent, copyright,
or license infringement violations. This indemnity provision shall survive any termination or expiration
of this Contract.
9.5. The foregoing warranties shall survive City's acceptance of goods and performance of services
hereunder.
10. LOSS IN TRANSIT AND ENVIRONMENTAL RESPONSIBILITY: Title and risk of loss of goods and
services purchased by the City under this Contract shall pass to the City upon acceptance of such goods
and/or services. All shipments made under this Contract, regardless of the designated F.O.B. point, shall
be in accordance with all applicable federal, state, or local laws and/or regulations, including but not
limited to U.S. Department of Transportation and U.S. Environmental Protection Agency regulations for
hazardous substances. Prior to the City's acceptance of such goods and/or services, the City shall not be
liable for any discharge, spill or other incident, including but not limited to expenses nor for any clean-up
costs involving any materials, equipment, or parts.
11. MARKING: Contractor shall mark each package, container, or shipment clearly with the City's name,
address, contents, and applicable Contract number(s).
12. ASSIGNMENT: Contractor shall not assign or subcontract any of its rights or obligations under this
Contract without the prior written permission of the City. As such, assignment of this Contract or of any
interest herein or of any money due or to become due hereunder without the prior written consent of the
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City shall be void. In no event shall the City's written permission (if any) be construed as discharging or
releasing Contractor from the performance of its obligations specified in this Contract.
13. JURISDICTION AND VENUE: The formation, interpretation, and performance of this Contract shall be
governed by the laws of the State of Texas as applicable to the City of Austin. Court of jurisdiction shall be
the state courts in Travis County, Texas.
14. EMPLOYEES, INSURANCE, INDEMNIFICATION:
14.1. In providing goods, materials, equipment, parts or performing services hereunder, Contractor is an
independent contractor, with sole responsibility for all persons employed in connection therewith,
including without limitation, exclusive liability for the payment of all Federal, State, and Local
Unemployment and Disability Insurance and all Social Security and/or other taxes and contributions
payable in respect of such persons, FROM AND AGAINST WHICH LIABILITY THE CONTRACTOR
AGREES TO INDEMNIFY, EXONERATE AND HOLD HARMLESS THE CITY.
14.2. Prior to the commencement of any services hereunder, Contractor must have purchased insurance
to show evidence that at least an appropriate level of personal and business insurance to ensure the
City is adequately indemnified for any and all claims related to the Contractor's performance. At the
City's option, higher limits and additional insurance policies may be required. Contractor shall, when
required by the terms of the contract or solicitation documents, provide to the City with certificate of
insurance coverage.
14.3. Contractor's insurance policies, regardless of any like insurance coverage that the City may have,
shall be primary with respect to the interest of the City, and any insurance maintained by the City is in
excess and not contributory to Contractor's insurance policies regardless of any like insurance
coverage that the City may have.
14.4. Contractor will (or will cause the respective insurance carrier to) provide the City with written notice
prior to the cancellation, termination, non-renewal, or any other material change in the policies.
14.5. Nothing in this Contract shall limit Contractor's liability to the limits of the insurance coverages
required hereunder. Contractor shall be solely responsible for payment of all deductible or retention
amounts pertaining to any insurance policies required herein or by law.
14.6. Where applicable, all insurance policies shall provide for waiver of subrogation in favor of the City,
include cross liability provisions, and all policies, except Workers' Compensation or Professional
Liability, shall name the City and its directors, officers, officials, managers, representatives, agents,
and employees as additional insured, to the extent allowable under such policies.
15. GENERAL LIABILITY AND INDEMNIFICATION: CONTRACTOR SHALL INDEMNIFY AND HOLD
HARMLESS THE CITY, INCLUDING ITS OFFICERS, OFFICIALS, EMPLOYEES, OR AGENTS, AGAINST
LIABILITY, CLAIMS, DAMAGES, LOSSES OR EXPENSES, INCLUDING ATTORNEY FEES, ONLY TO THE
EXTENT THAT THE LIABILITY, DAMAGES, LOSSES OR COSTS ARE CAUSED BY, OR ARISE OUT OF, THE ACTS
OR OMISSIONS OF CONTRACTOR OR ITS OFFICERS, EMPLOYEES, OR AGENTS. THIS INDEMNITY
PROVISION SHALL SURVIVE ANY TERMINATION OR EXPIRATION OF THIS CONTRACT.
16. CARE, CUSTODY, AND CONTROL OF SERVICES, PROPERTY, MATERIALS, AND EQUIPMENT:
To the extent that Contractor provides goods and/or services, Contractor shall have the full responsibility
for and the risk of loss for such goods and/or services, including the City's furnished property, equipment,
and materials under Contractor's care, custody, control.
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17. WAIVER OF CONSEQUENTIAL DAMAGES: NOTWITHSTANDING ANY OTHER PROVISION IN THIS
CONTRACT, NEITHER PARTY SHALL BE LIABLE TO THE OTHER PARTY FOR SPECIAL, INDIRECT, NOR
CONSEQUENTIAL DAMAGES RESULTING FROM OR ARISING OUT OF THIS CONTRACT, INCLUDING,
WITHOUT LIMITATION, LOSS OF PROFITS OR BUSINESS INTERRUPTION, HOWEVER SAME MAY BE
CAUSED. THIS LIMITATION ON CONSEQUENTIAL DAMAGES DOES NOT APPLY TO CLAIMS FOR
PERSONAL INJURY, WRONGFUL DEATH OR DIRECT DAMAGES TO PROPERTY. NEITHER PARTY SHALL BE
LIABLE TO THE OTHER FOR PUNITIVE DAMAGES.
18. COMPLIANCE WITH LAWS AND CITY'S RULES:
18.1. The City of Austin is exempt from payment of gross receipts tax on certain and various materials but
is subject to such tax on services and certain other materials.
18.2. The taxable status of any sale of materials or services must be determined by the Contractor's legal
counsel or tax consultant. Invoices rendered for additional taxes after contract award will not be
honored.
18.3. Any bribes, gratuities or kickbacks of any type are expressly forbidden, and such acts may be subject
to civil penalty.
18.4. The Contractor, its Subcontractors, and their respective employees, shall comply fully with all
applicable Federal, State, and local health, safety, and environmental laws, ordinances, rules and
regulations in the performance of the services, including but not limited to those promulgated by the
City and by the Occupational Safety and Health Administration (OSHA). In case of conflict, the most
stringent safety requirement shall govern. The Contractor shall indemnify and hold the City harmless
from and against all claims, demands, suits, actions, judgments, fines, penalties, and liability of every
kind arising from the breach of the Contractor's obligations under this Paragraph.
18.5. Wage Theft: This Solicitation is subject to City Code, Chapter 4-22 Wage Theft (Ordinance No.
20221201-031 | Code of Ordinances | Austin, TX | Municode Library). In accordance with City Code,
Ch. 4-22, any Employer that submits an Offer to the City is required to provide certification (see the
Employer Certification Wage Theft Ordinance - Responsibility Criteria included in this the Solicitation)
that they have not been adjudicated for Wage Theft related incidents within five (5) years prior to the
date set forth within the Employer Certification Wage Theft Ordinance - Responsibility Criteria.
Additionally, City Code, Ch. 4-22 Wage Theft, requires all Employers to complete a training program
designed by the Wage Theft Coordinator on federal and state wage laws and the provisions of City
Code, Ch. 4-22 Wage Theft. All Employers must complete the City of Austin Wage Theft Training within
30 days of being awarded a contract with the City. Contact the Wage Compliance Team to register for
training or additional information at wagetheft@austintexas.gov.
19. NON-DEBARMENT CERTIFICATION: When using Federal funds, the City of Austin does not Contract
with or make prime or sub-awards to parties that are debarred or whose principals are debarred from
Federal Contracts. By accepting a Contract with the City, the Vendor certifies that its firm and its
principals are not currently debarred from doing business with the Federal Government, as indicated by
the General Services Administration List of Parties Excluded from Federal Procurement and Non-
Procurement Programs. The Contractor shall notify the Procurement Specialist within five business days
if they become debarred from doing business with the Federal Government during the term of the
Contract.
20. EQUAL OPPORTUNITY:
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20.1. Equal Employment Opportunity: No Contractor, or Contractor's agent, shall engage in any
discriminatory employment practice as defined in Chapter 5-4 of the City Code. No Offer submitted
to the City shall be considered, nor any Purchase Order issued, or any Contract awarded by the City
unless the Offeror has executed and filed with the City's Central Procurement Office a current Non-
Discrimination Certification. Non-compliance with Chapter 5-4 of the City Code may result in
sanctions, including termination of the Contract and the Contractor's suspension or debarment from
participation on future City Contracts until deemed compliant with Chapter 5-4.
20.2. Non-Retaliation: The Contractor agrees to prohibit retaliation, discharge or otherwise discrimination
against any employee or applicant for employment who has inquired about, discussed or disclosed
their compensation.
20.3. Americans with Disabilities Act (ADA) Compliance: No Contractor, or Contractor's agent, shall
engage in any discriminatory practice against individuals with disabilities as defined in the ADA,
including but not limited to: employment, accessibility to goods and services, reasonable
accommodations, and effective communications.
21. MANDATORY ANTI-ISRAEL BOYCOTT PROVISION: Pursuant to Amawi v. Pflugerville Independent
School District, 373 F.Supp.3d 717 (W.D. Texas 2019), the State of Texas is preliminarily enjoined from
enforcing this provision. However, if that injunction is lifted, this provision may apply to the Contract:
21.1. Pursuant to Texas Government Code 2271.002, the City is prohibited from contracting with any
"company" for goods or services unless the following verification is included in this Contract.
21.2. For the purposes of this Section only, the terms "company" and "boycott Israel" have the meaning
assigned by Texas Government Code 2271.001.
21.3. If the Contractor qualifies as a "company", then the Contractor verifies that he:
21.3.1. does not "boycott Israel"; and
21.3.2. will not "boycott Israel" during the term of this Contract.
21.4. The Contractor's obligations under this Section, if any exist, will automatically cease or be reduced to
the extent that the requirements of Texas Government Code Chapter 2271 are subsequently repealed,
reduced, or declared unenforceable or invalid in whole or in part by any court or tribunal of competent
jurisdiction or by the Texas Attorney General, without any further impact on the validity or continuity
of this Contract.
22. PROHIBITION ON LGBTQ+ CONVERSION THERAPY: The Contractor certifies that it is aware of City
Council Resolution No. 20191114-056, which prohibits the City from Contracting with entities that engage
in certain practices related to conversion therapy. By accepting this Contract, the Contractor agrees that:
(1) its firm and its principals are not currently and will not during the term of the Contract engage in
practicing LGBTQ+ conversion therapy; referring persons to a healthcare provider or other person or
organization for LGBTQ+ conversion therapy; or Contracting with another entity to conduct LGBTQ+
conversion therapy; and (2) if the City determines in its sole discretion that Contractor has during the term
of this Contract engaged in any such practices, the City may terminate this Contract without penalty to
the City.
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