Sign-Making Materials and Tools, "3M" Worksheet CEC Form 50 CEC Form 55 Checklist

REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13139
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 5, 2026
SHIP TO / JOBSITE:
SUBMIT BID TO:
PORT OF LOS ANGELES
LOS ANGELES HARBOR DEPARTMENT
CONSTRUCTION & MAINTENANCE
PURCHASING OFFICE, 1ST FLOOR
WAREHOUSE
500 PIER STREET
BERTH 161
WILMINGTON, CA 90744
500 PIER A STREET
WILMINGTON, CA 90744
OFFICE HOURS:
7:30 a.m. - 4:30 p.m.
MONDAY - FRIDAY (EXCLUDING HOLIDAYS)
Buyer: Leticia Caldera, Procurement Analyst (310) 732-3890
ALL ITEMS REQUESTED MAY BE QUOTED AS OR EQUAL
Item Quantity Unit DESCRIPTION Unit Price Extension
BIDS are requested for the annual requirements of the Los Angeles Harbor Department for the
following, to be furnished and delivered as may be required during a one-year period from effective
date of the agreement: SIGN-MAKING MATERIALS AND TOOLS, "3M"
PRICES TO INCLUDE ALL CHARGES AND FEES EXCLUDING SALES TAX. "CHARGES AND
FEES" INCLUDE BUT ARE NOT LIMITED TO DELIVERY, FREIGHT, SHIPPING, HANDLING, ETC.
Items requested come in various sizes and colors used by the end user division. Please provide the
percentage discount or mark-up you would give overall.
Time of delivery: ___________________ days after receipt of order: Terms ______________________% discount ____________ days.
Affirmative Action - An approved AA plan or certification, if not on file, will be required prior to award of contract.
DECLARATION OF NON-COLLUSION: The undersigned certifies (or declares) under penalty of perjury that this quotation is genuine and not sham or collusive, or made in the interest or on behalf of any person, firm or
corporation not herein named; that the bidder has not directly or indirectly induced or solicited any other bidder to put up a sham bid, or any other person, firm or corporation to refrain from bidding, and the bidder has not in
a ny manner sought by collusion to secure to himself any advantages over other bidders.
NOTIFY:
Firm Name _________________________________________________________________________________________________________
D. Hughes
E-26-0072 Mailing Address _____________________________________________________________________________________________________
City State Zip
Phone No. __________________________________________ Fax No. _________________________________________
REMITTANCE ADDRESS - Unless bidder indicates otherwise the City will remit to the above address for items received.
The undersigned hereby agrees to furnish and deliver any or all items of goods or services in accordance with the terms, conditions, specifications, and prices herein
quoted, INCLUDING THE GENERAL CONDITIONS THAT FOLLOWS. THIS BID MUST BE SIGNED.
_____________________________________________________________ __________________________________________________________________
Authorized Signature Print Name and Title
1

REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13139
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 5, 2026
1. FILM, OVERLAY, PROTECTIVE, "3M" SCOTCHLITE, SERIES 1160 (Sizes 24", 36", 48")
BIDS are requested in the form of a DISCOUNT or MARK-UP vendor will allow the Harbor
Department from Manufacturer's Nationally Published Price List.
State PERCENTAGE DISCOUNT or MARK-UP allowed the Harbor Department:
DISCOUNT _______________ % MARK-UP _____________ %
Manufacturer/Catalog: _________________________________________
Price List No.: ________________________________________________
Applicable Price Column: _______________________________________
One (1) copy must be submitted with the bid. If a hard copy of the catalog is not available, write
the website address where pricing can be found and include a printout of the page for this item:
The Price Agreement Conditions herein shall apply to discounts quoted.
2. SHEETING, REFLECTIVE, ENGINEER GRADE, with PRESSURE SENSITIVE ADHESIVE,
"3M" SCOTCHLITE, SERIES 3200.
BIDS are requested in the form of a DISCOUNT or MARK-UP vendor will allow the Harbor
Department from Manufacturer's Nationally Published Price List.
State PERCENTAGE DISCOUNT or MARK-UP allowed the Harbor Department:
DISCOUNT _______________ % MARK-UP _____________ %
Manufacturer/Catalog: _________________________________________
Price List No.: ________________________________________________
Applicable Price Column: _______________________________________
One (1) copy must be submitted with the bid. If a hard copy of the catalog is not available, write
the website address where pricing can be found and include a printout of the page for this item:
The Price Agreement Conditions herein shall apply to discounts quoted.
2

REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13139
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 5, 2026
3. FILM, ELECTROCUT, "3M" SCOTCHCAL, SERIES 7725, VINYL
BIDS are requested in the form of a DISCOUNT or MARK-UP vendor will allow the Harbor
Department from Manufacturer's Nationally Published Price List.
State PERCENTAGE DISCOUNT or MARK-UP allowed the Harbor Department:
DISCOUNT _______________ % MARK-UP _____________ %
Manufacturer/Catalog: _________________________________________
Price List No.: ________________________________________________
Applicable Price Column: _______________________________________
One (1) copy must be submitted with the bid. If a hard copy of the catalog is not available, write
the website address where pricing can be found and include a printout of the page for this item:
The Price Agreement Conditions herein shall apply to discounts quoted.
4. FILM, REFLECTIVE, GRAPHIC, FLEXIBLE, with PRESSURE SENSITIVE ADHESIVE,
"3M" SCOTCHLITE, SERIES 680
BIDS are requested in the form of a DISCOUNT or MARK-UP vendor will allow the Harbor
Department from Manufacturer's Nationally Published Price List.
State PERCENTAGE DISCOUNT or MARK-UP allowed the Harbor Department:
DISCOUNT _______________ % MARK-UP _____________ %
Manufacturer/Catalog: _________________________________________
Price List No.: ________________________________________________
Applicable Price Column: _______________________________________
One (1) copy must be submitted with the bid. If a hard copy of the catalog is not available, write
the website address where pricing can be found and include a printout of the page for this item:
The Price Agreement Conditions herein shall apply to discounts quoted.
3

REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13139
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 5, 2026
5. TAPE, APPLICATION, UNAPPLIED, "3M" SCPM-3
BIDS are requested in the form of a DISCOUNT or MARK-UP vendor will allow the Harbor
Department from Manufacturer's Nationally Published Price List.
State PERCENTAGE DISCOUNT or MARK-UP allowed the Harbor Department:
DISCOUNT _______________ % MARK-UP _____________ %
Manufacturer/Catalog: _________________________________________
Price List No.: ________________________________________________
Applicable Price Column: _______________________________________
One (1) copy must be submitted with the bid. If a hard copy of the catalog is not available, write
the website address where pricing can be found and include a printout of the page for this item:
The Price Agreement Conditions herein shall apply to discounts quoted.
6. TAPE, TRANSFER, CLEAR, "3M" TPM-5
BIDS are requested in the form of a DISCOUNT or MARK-UP vendor will allow the Harbor
Department from Manufacturer's Nationally Published Price List.
State PERCENTAGE DISCOUNT or MARK-UP allowed the Harbor Department:
DISCOUNT _______________ % MARK-UP _____________ %
Manufacturer/Catalog: _________________________________________
Price List No.: ________________________________________________
Applicable Price Column: _______________________________________
One (1) copy must be submitted with the bid. If a hard copy of the catalog is not available, write
the website address where pricing can be found and include a printout of the page for this item:
The Price Agreement Conditions herein shall apply to discounts quoted.
4

REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13139
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 5, 2026
7. HAND APPLICATORS AND ACCESSORIES, "3M"
BIDS are requested in the form of a DISCOUNT or MARK-UP vendor will allow the Harbor
Department from Manufacturer's Nationally Published Price List.
State PERCENTAGE DISCOUNT or MARK-UP allowed the Harbor Department:
DISCOUNT _______________ % MARK-UP _____________ %
Manufacturer/Catalog: _________________________________________
Price List No.: ________________________________________________
Applicable Price Column: _______________________________________
One (1) copy must be submitted with the bid. If a hard copy of the catalog is not available, write
the website address where pricing can be found and include a printout of the page for this item:
The Price Agreement Conditions herein shall apply to discounts quoted.
8. SHEETING, PRISMATIC, HIGH INTENSITY GRADE, with PRESSURE SENSITIVE
ADHESIVE, "3M", SERIES 3930.
BIDS are requested in the form of a DISCOUNT or MARK-UP vendor will allow the Harbor
Department from Manufacturer's Nationally Published Price List.
State PERCENTAGE DISCOUNT or MARK-UP allowed the Harbor Department:
DISCOUNT _______________ % MARK-UP _____________ %
Manufacturer/Catalog: _________________________________________
Price List No.: ________________________________________________
Applicable Price Column: _______________________________________
One (1) copy must be submitted with the bid. If a hard copy of the catalog is not available, write
the website address where pricing can be found and include a printout of the page for this item:
The Price Agreement Conditions herein shall apply to discounts quoted.
5

REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13139
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 5, 2026
MISCELLANEOUS PURCHASES. The Harbor Department requests the option to purchase
miscellaneous related parts and supplies, in conjunction with the purchase of items covered by the
contract, under the condition that such items may be purchased in amounts not to exceed $1,000.00
per order, per invoice.
Check one: Option Granted Option Not Granted
WORKSHEET. Bidder must complete the attached Worksheet showing net prices to the City of Los
Angeles Harbor Department. As applicable, net prices are to reflect the discount/mark-up quoted
above. The Worksheet is for evaluation purposes only and is not intended to be restrictive in any way.
Failure to complete and return the Worksheet with the bid will deem the bidder non-responsive.
Items requested come in various sizes and colors used by the end user division. If a size and/or color
is not specified in the Worksheet, please price 24 inches and/or the color black.
ATTACHMENTS
* Worksheet
* Form 50 - Bidder Certification
* Form 55 - Prohibited Contributors (Bidders)
* Bid Checklist
BIDDER INSTRUCTIONS
REQUEST FOR QUOTATION BIDDER RESPONSIVENESS. To be responsive, bidders shall
complete and return all Quotation documents requested by the Port, including addenda, specifications,
drawings and all forms.
The Purchasing Agent may deem a bidder non-responsive if the bidder fails to provide all Quotation
documents requested by the Port at the Quotation closing date and time.
QUESTIONS. Bidders shall submit questions regarding this RFB no later than one week before the
bid due date. Questions received after this time will not receive a response.
ADDENDA. From time to time, the Harbor Department may deem it necessary to issue an
addendum(s) to modify or cancel a Bid Request. Such addendum(s) will be available on the Port of
Los Angeles internet website - www.portoflosangeles.org and the Regional Alliance Marketplace for
Procurement (RAMP) website - www.rampla.org. It is the responsibility of the bidder to be aware of
and respond to any such addendum(a) before the deadline of the applicable bid request. Failure to do
so may deem the bid non-responsive.
BID SUBMITTAL TIMELINESS. Bidders solely are responsible for the timeliness of their submittals.
As such, bidders are cautioned to budget adequate time to ensure that their bids are delivered at the
6

REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13139
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 5, 2026
location designated at or before the deadline set forth above. Bidders are cautioned that matters
including, but not limited to, traffic congestion, security measures and/or events in or around the Harbor
Department, may lengthen the amount of time necessary to deliver the bid, whether the bid is submitted
in person or by mail.
AWARD. The Harbor Department reserves the right to reject any or all Bids, award Bid as a whole,
split award or delete line items, as it may deem necessary, unless otherwise stated herein.
SUPPLIER CONTACT INFORMATION.
Contact Person: __________________________________________________
Title: ___________________________________________________________
Telephone No.: ___________________________________________________
E-Mail Address: ___________________________________________________
24 Hour Contact No.: ______________________________________________
CONTRACTUAL TERMS
PRICE AGREEMENT CONDITIONS. Prices charged the Harbor Department are based on a
percentage discount from Manufacturer's Published Price List. Percentage discount is to remain firm
for the duration of the contract but said Manufacturer's Price Lists are subject to fluctuation in
accordance with changes as issued by the Manufacturer. Price Lists which are submitted with BID
must be current in effect at time of BID opening and shall not be subject to change for a period of sixty
(60) days after bid opening.
If the prices on the Price List are raised, the Harbor Department reserves the right to accept such raises
or to cancel such items from the contract. The Harbor Department is to be given benefit of any decline
in prices immediately upon the manufacturer's effective date of such decline. Changes in Price List
shall be effective on the date designated on the Price List or upon receipt by the Harbor Department
Purchasing Office, whichever is later. Increases in Price Lists shall not be retroactive.
Specifications and conditions in the BID shall supersede any conflicting conditions in PRICE LISTS.
Three (3) additional copies of the Price List(s) will be required to be submitted by the successful bidder
prior to award of a contract. In addition, four (4) copies of any new or revised Price List(s) must be sent
immediately to the Harbor Department Purchasing Officer, 500 Pier A Street, Wilmington, CA 90744.
Price List shall show vendor's name along with the City Contract or Purchase Order Number.
For price verification purposes, the vendor may be asked to provide any of the following to the Harbor
Department: the page number where the price is located, a printout of the web page pricing, the Excel
7

REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13139
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 5, 2026
row number for submitted Excel price lists, and/or a copy of the manufacturer's, distributor's, sub-
supplier's or other supply chain source's quotation.
ESTIMATED EXPENDITURE. Total expenditures under this contract are estimated to be $55,000.00
annually. No guarantee can be given that this total will be reached or that it will not be exceeded.
Vendor agrees to furnish more or less at the unit prices quoted in accordance with actual requirements
throughout the contract period, however, this amount may not be exceeded without prior written
approval from the Director of Contracts & Purchasing and/or the Board of Harbor Commissioners in the
event the amount exceeds $150,000.
TERMINATION FOR NON-APPROPRIATION. The Port's (City's) obligation to pay any amount due
hereunder for any City fiscal years after the current fiscal year is contingent upon the legislative
appropriation of funds for the purpose. The City's fiscal year ends on June 30 of each calendar year.
Accordingly, anything to the contrary notwithstanding, the City may terminate any contract and its future
monetary obligations hereunder, effective as of the end of any fiscal year.
RENEWAL OPTION. State if you will grant the Harbor Department the option to extend any contract
awarded hereunder for a period of one or two years, from the date of expiration, under the same terms
and conditions, and at the same percentage discount or mark-up from the applicable manufacturer's
price list as stated herein. Option(s) granted will not be considered as a factor in awarding contracts.
__________ (Yes or No) Option granted for one additional year.
__________ (Yes or No) Option granted for second additional year.
If any renewal option granted herein is exercised, the Harbor Department will so notify the Contractor,
in writing, prior to the expiration date.
AUTHORIZED DISTRIBUTOR/DEALER. Bidder must indicate if it is an authorized factory distributor/
dealer for the manufacturer being quoted (please initial).
Yes: __________ No: __________
If bidder is not an authorized distributor/dealer, the bidder shall submit with its Quotation a formal Letter
of Certification from the manufacturer, stating that the manufacturer will honor any warranty claims by
the City for equipment, parts, and/or materials provided by the bidder.
The manufacturer will be responsible for any default of the supplier that is not corrected by the supplier
in a timely and efficient manner. This responsibility includes replacing incorrect or defective parts,
trouble shooting, and correcting problems that are traceable to the manufacturer.
NEW AND UNUSED. The equipment furnished shall be new and unused, current model.
8

REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13139
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 5, 2026
WARRANTY. Terms of warranty on equipment offered. Free PARTS & SERVICE (LABOR) for
defective parts and workmanship for the following time period after equipment has been accepted:
________________________________________________________________________________
MATERIAL, EQUIPMENT, SERVICE
MAKES, MODELS & BRAND NAMES. Makes, Models & Brand Names referenced are for illustrative
or descriptive purposes only and are not intended to be restrictive to any particular product. If bidder
proposes to furnish another product equal in quality and purpose, such bids will be considered as long
as they materially comply with the specifications. Alternate Make, Model, Brand Names, and/or Catalog
Number(s) must be indicated opposite each item in the space provided.
The specified Make, Model, and Brand Name must be furnished unless otherwise specified by bidder.
ILLUSTRATIVE AND TECHNICAL DATA. When quoting other than the specified brand or when no
brand is indicated, Bidder must submit with bid, complete illustrative and technical data on materials
or equipment proposed to be furnished. Failure to furnish such data may void bid.
SPECIFICATION CHANGES. If provisions of the Specifications preclude bidder from submitting bid,
the bidder may request in writing that the specifications be modified. Such request must be received
by the Purchasing Officer at least five (5) working days before bid opening date. All bidders will be
notified by Addendum of any approved changes in the specifications.
DEVIATION FROM SPECIFICATIONS. Specifications contained herein are to describe the
construction, design, size, and quality of the desired product and are not intended to be restrictive to
any particular product. If bidder proposes to furnish another product equal in quality and purpose, such
bids will be considered as long as they materially comply with the specifications. Each deviation from
the specifications must be stated in a letter, attached to bidder's submittal. Failure to do so may void
bid.
SAFETY AND HEALTH REQUIREMENTS. All equipment, materials, procedures and services
furnished and/or used by the Contractor shall comply with applicable current requirements of OSHA
and CAL-OSHA. Contractor agrees to indemnify and hold harmless Los Angeles City, The Harbor
Department, and agents, officers and employees thereof, for all damages assessed against them as a
result of Contractor's failure to comply with said safety and health requirements.
DELIVERY
DELIVERY. Delivery is requested within ten (10) days after the vendor receives an order. If this time
cannot be met, show in the space provided on the Bid Sheet the best delivery time you can guarantee.
The Harbor Department reserves the right to make award based on service delivery time quoted.
9

REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13139
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 5, 2026
DELIVERY POINT. Prices to include all delivery charges, F.O.B. Port of Los Angeles, Construction &
Maintenance, Warehouse, Berth 161, 500 Pier A Street, Wilmington, CA 90744.
FINANCIAL SECTION
BILLING DISCOUNT TERMS. Billing Discount terms offering 20 days or more will be considered in
making evaluation for award.
SALES TAXES. Do not include Sales Taxes in your Bid. Sales Taxes will be added at time of order.
SALES TAX PERMIT. Vendor's California State Board of Equalization Permit No. required to collect
California State Sales Tax. Permit Number: ________________________________.
FEDERAL EXCISE TAX. The City of Los Angeles Harbor Department is exempt from payment of
Federal Excise Taxes and will furnish vendor with a Tax Exemption Certificate. PRICING NOT TO
INCLUDE ANY FEDERAL EXCISE TAX.
TAXPAYER IDENTIFICATION NUMBER. Contractor declares that it has an authorized Taxpayer
Identification Number (TIN), which must be indicated on all invoices. No payments will be made under
this agreement without a valid TIN number.
SELECTED BIDDER SHALL PROVIDE A COPY OF THE COMPANY'S W-9 FORM.
The State of California Franchise Tax Board (FTB) requires the City of Los Angeles Harbor Department
withhold income taxes from payments to out-of-state vendors for services performed within California
unless the vendor is able to clarify their nonresident tax withholding status. IF THE W-9 FORM
INDICATES AN ADDRESS OUTSIDE OF CALIFORNIA, A TAX WITHHOLDING FORM SHALL BE
REQUIRED.
BUSINESS TAX REGISTRATION CERTIFICATE (BTRC). In accordance with the City of Los Angeles
Municipal Code, a Business Tax Registration Certificate may be required of persons engaged in
business activity within the City. The Office of Finance, Tax and Permit Division, (844) 663-4411, has
sole authority in determining a firm's tax requirements and in issuing Business Tax Registration
Certificates or Business Tax Exemption Numbers. Accordingly, firm's current Business Tax
Registration Certificate or Business Tax Exemption Number must be clearly shown on all invoices
submitted for payment. Bidder, in submitting this bid, acknowledges and accepts the above
requirements and recognizes that no invoice will be processed for payment without inclusion of the
Business Tax Registration Certificate or Business Tax Exemption Number.
BTRC/BTRC Exemption Number: .
VENDOR PAYMENT. Please note. Vendor name and address must be submitted exactly as it will
appear on the invoice. If invoice remit to (remittance) name and address are different from the bid
name and address, please indicate:
10