Sidewalk Snow Plowing - Hourly

Agency: City of Newton
State: Massachusetts
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
  • 561790 - Other Services to Buildings and Dwellings
Posted Date: Dec 7, 2023
Due Date: Dec 21, 2023
Solicitation No: 24-36
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Sidewalk Snow Plowing - Hourly
  • Department: Purchasing
  • RFP Number: 24-36
  • Start Date: 12/07/2023 10:00 AM
  • Close Date: 12/21/2023 10:00 AM

Sidewalk Snow Plowing - Hourly as outlined in the project documents.

24-36-Sidewalk Snow Plowing Bid

24-36 Snow Plowing-Bidders List

Attachment Preview

CITY OF NEWTON
PURCHASING DEPARTMENT
CONTRACT FOR PUBLIC WORKS DEPARTMENT
PROJECT MANUAL:
SIDEWALK SNOW PLOWING HOURLY
INVITATION FOR BID #24-36
BID OPENING DATE: DECEMBER 21, 2023 AT 10:00 AM
DECEMBER 2023
Ruthanne Fuller, Mayor
CITY OF NEWTON
PROJECT MANUAL TABLE OF CONTENTS
SIDEWALK SNOW PLOWING HOURLY
Cover Page
Table of Contents
Part 1 - Bidding Documents, Contract Forms, and Conditions of the Contract
1.
- Invitation for Bid
2.
- Instructions to Bidders
3.
- Bid Form
Bidder’s Qualifications & References Form
Certificate of Non-Collusion
Certificate of Foreign Corporation
Certification of Tax Compliance
Debarment Letter
IRS Form W-9
Business Category Information Form
Page #
1
2
3
4-6
7-8
9-10
11
12
13
14
15
16
4.
- Specifications
17-20
5.
- General Conditions
21-22
6.
- Contract Forms (Informational only. Not required at time of bid submittal)
City - Contractor Agreement
23-27
Certificate of Authority - Corporate
28
Schedule of Trucks and Equipment for Snow Plowing Services
29
END OF SECTION
Project Manual No. #24-36 Sidewalk Snow Plowing Hourly
Page 2 of 29
CITY OF NEWTON
PURCHASING DEPARTMENT
INVITATION FOR BID #24-36
The City of Newton (City) invites sealed bids from Contractors for:
SIDEWALK SNOW PLOWING HOURLY
Bids will be received until:
10:00 a.m., Thursday, December 21, 2023
at the Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Avenue, Newton, MA 02459. Bids will not be
accepted nor may submitted bids be corrected, modified or withdrawn after the deadline for bids. Following the deadline for bids,
all bids received within the time specified will be publicly opened and read aloud.
Contract Documents will be available online at: www.newtonma.gov/bids after 10:00 a.m., Thursday, December 7, 2023.
This Invitation For Bid (IFB) is for sidewalk plowing services by the hour, per piece of equipment.
The contract term shall extend from the date of contract execution through June 30, 2024. In addition, the City, at its sole
discretion, shall have the option to extend the contract for two (2) additional one (1) year terms, at the prices set forth in a
Contractor’s bid. In order to exercise its options, the City will notify the Contractor(s), in writing, no later
than the July 1st preceding the commencement of an additional term.
Bids must be submitted with one (1) original and one (1) copy.
Contract will be awarded to Contractor that is deemed most advantageous to the City. Municipalities in Massachusetts are not
required by law to solicit sealed bids for snow plowing services. Interested vendors should take note that the provisions of the
bidding laws, including M.G.L. c. 30B, DO NOT APPLY to this IFB. In order to obtain the service that is most advantageous to
it, the City of Newton has opted to undertake this competitive IFB. The City also reserves the right to engage in negotiations
with Contractor(s) after the bids are opened, and to award contract(s) to bidders that may not have offered the lowest price, if
it is determined to be in the best interest of the City to do so.
The City of Newton will be the sole judge of whether or not a bid meets the criteria of this IFB, and its decision shall be final. The City
of Newton will be the sole judge of whether or not a particular bid is most advantageous for the City of Newton compared to other bids
based on the selection criteria, and its decision shall be final.
It is the sole responsibility of the Contractor(s) downloading bids from www.newtonma.gov/bids to ensure they have received any and
all addenda prior to the bid opening. Addenda will be available online within the original bid document as well as a separate file. If you
download bids from the City’s website and would like to make it known that your company has done so, you may fax the Purchasing
Department (617) 796-1227 or email to purchasing@newtonma.gov with your NAME, ADDRESS, PHONE, FAX AND REQUEST
FOR BID NUMBER. Any questions regarding this bid must be submitted in writing and either faxed or emailed to the Chief
Procurement Officer (617) 796-1227.
The City will reject any and all bids in accordance with the above referenced General Laws. In addition, the City reserves the right to
waive minor informalities in any or all bids, or to reject any or all bids (in whole or in part) if it be in the public interest to do so.
In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be
provided to persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA
Coordinator, Jini Fairley, at least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For
Telecommunications Relay Service, please dial 711.
CITY OF NEWTON
`
Nicholas Read
Chief Procurement Officer
December 7, 2023
Project Manual No. #24-36 Sidewalk Snow Plowing Hourly
Page 3 of 29
CITY OF NEWTON
DEPARTMENT OF PURCHASING
INSTRUCTIONS TO BIDDERS
ARTICLE 1 - BIDDER'S REPRESENTATION
1.1 Each General Bidder (hereinafter called the "Bidder") by making a bid (hereinafter called "bid") represents that:
1. The Bidder has read and understands the Bidding Documents, Contract Forms, General Conditions, Conditions of the
Contract, General Requirements and Project Specifications (collectively, referred to as the “Contract Documents”) and
the bid is made in accordance therewith.
2. The Bidder is familiar with the local conditions under which the work has to be performed.
1.2 Failure to so examine the Contract Documents or become familiar with local conditions will not relieve any Bidder from
any obligation under the bid as submitted.
ARTICLE 2 - REQUEST FOR INTERPRETATION
2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency, or error which they may discover upon examination
of the Contract Documents, the site, and local conditions.
2.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Chief
Procurement Officer, at purchasing@newtonma.gov or via facsimile (617) 796-1227. The City will only answer such
requests if received by Friday, December 15, 2023 at 12:00 noon. In the event that the bid opening date is changed, the
deadline for informational requests may also change as provided in an addendum issued by the City.
2.3 Interpretation, correction, or change in the Contract Documents will be made by addendum which will become part of the
Contract Documents. The City will not be held accountable for any oral communication.
2.4 Addenda will be emailed to every individual or firm on record as having taken a set of Contract Documents. Addenda will
be emailed to every individual or firm on record as having taken a set of Contract Documents. Receipt of all addenda
issued must be acknowledged in the Bid Form. YOUR FAILURE TO ACKNOWLEDGE ALL ADDENDA MAY
RESULT IN YOUR BID BEING REJECTED AS NON-RESPONSIVE.
2.5 Copies of addenda will be made available for inspection at the location listed in the Invitation for Bids (IFB) where
Contract Documents are on file, in addition to being available online at www.newtonma.gov/bids.
2.6 Bidders or proposers contacting ANY CITY EMPLOYEE regarding an IFB outside of the Purchasing Department, once
an IFB has been released, may be disqualified from the procurement process.
2.7 Bidders downloading information off the internet web site are solely responsible for obtaining any addenda prior to the
bid opening. If the bidder makes itself known to the Purchasing Department, at purchasing@newtonma.gov or via
facsimile (617) 796-1227, it shall be placed on the bidder’s list. Bidders must provide the Purchasing Department with
their company’s name, street address, city, state, zip, phone, fax, email address and INVITATION FOR BID #24-36.
ARTICLE 3 - MBE PARTICIPATION
3.1 Notice is hereby given that the Mayor’s Affirmative Action Plan for the City of Newton in effect at the time of this
solicitation is applicable to all construction contracts in excess of $10,000.00.
3.2 Notice is hereby given that the City of Newton Minority/Women Business Enterprise Plan and the Supplemental Equal
Employment Opportunity Anti-Discrimination and Affirmative Action Program in effect at the time of this solicitation are
applicable to all City contracts for goods and services in excess of $50,000.00.
3.3 Copies of the Plans and Program referred to in Sections 3.1 and 3.2 are available at: www.newtonma.gov/purchasing.
Project Manual No. #24-36 Sidewalk Snow Plowing Hourly
Page 4 of 29
ARTICLE 4 - PREPARATION AND SUBMISSION OF BIDS
4.1 Bids shall be submitted on "Bid Form #24-36, attached.
4.2 All entries on the Bid Form shall be made by typewriter or in ink.
4.3 Where so indicated on the Bid Form, sums shall be expressed in both words and figures. Where there is a discrepancy
between the bid sum expressed in words and the bid sum expressed in figures, the words shall control.
4.5 The Bid, shall be enclosed in a sealed envelope with the following plainly marked on the
outside:
* GENERAL BID FOR: #24-36
* NAME OF PROJECT: Sidwalk Snow Plowing Hourly
* BIDDER'S NAME, BUSINESS ADDRESS, AND PHONE NUMBER
4.6 Date and time for receipt of bids is set forth in the IFB.
4.7 Timely delivery of a bid at the location designated shall be the full responsibility of the Bidder. In the event that Newton
City Hall is closed on the date or at the time that bids are due, the date and time for receipt of bids shall be on the next
business day following that the Newton City Hall and the Purchasing Department are open.
4.8 Bids shall be submitted with one (1) original and one (1) copy.
ARTICLE 5 - ALTERNATES
5.1 Each Bidder shall acknowledge alternates (if any) in Section C on the Bid Form.
5.2 In the event an alternate does not involve a change in the amount of the base bid, the Bidder shall so indicated by writing
"No Change", or "N/C" or "0" in the space provided for that alternate.
5.3 Bidders shall enter on the Bid Form a single amount for each alternate which shall consist of the amount for work performed
by the Contractor.
5.4 The low Bidder will be determined on the basis of the sum of the base bid and the accepted alternates.
ARTICLE 6 - WITHDRAWAL OF BIDS
6.1 Any bid may be withdrawn prior to the time designated for receipt of bids on written or electronic request. Electronic
withdrawal of bids must be confirmed over the Bidder's signature by written notice postmarked on or before the date and
time set for receipt of bids.
6.2 Withdrawn bids may be resubmitted up to the time designated for the receipt of bids.
6.3 No bids may be withdrawn within sixty (60) days, Saturdays, Sundays and legal holidays excluded, after the opening of the
bids.
ARTICLE 7 - CONTRACT AWARD
7.1 It is the City’s intent to award up to three (3) contracts to the most advantageous responsive and responsible bidder(s)
offering the lowest Proposed Contract Price on Bid Form 24-36 for the plowing services set forth in Specifications For
Sidewalk Snow Removal at pp. 17-20 below. The Primary Contract will be awarded to the bidder deemed most
advantageous. In the event that the Primary Contractor is unable to provide requested services under the contract, the City
shall request the services from the second most advantageous bidder. If the secondary bidder is unable to provide such
services, it shall go to the third most advantageous bidder. Contract(s) will be awarded within sixty (60) days, Saturdays,
Sundays, and legal holidays excluded, after the opening of bids.
7.2 The City reserves the right to waive minor informalities in or to reject any or all Bids if it be in the public interest to do
so.
Project Manual No. #24-36 Sidewalk Snow Plowing Hourly
Page 5 of 29

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