Sidewalk Snow Plowing - Hourly

Agency:	City of Newton
State:	Massachusetts
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services 561790 - Other Services to Buildings and Dwellings
Posted Date:	Dec 7, 2023
Due Date:	Dec 21, 2023
Solicitation No:	24-36
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CITY OF NEWTON

PURCHASING DEPARTMENT

CONTRACT FOR PUBLIC WORKS DEPARTMENT

PROJECT MANUAL:

SIDEWALK SNOW PLOWING – HOURLY

INVITATION FOR BID #24-36

BID OPENING DATE: DECEMBER 21, 2023 AT 10:00 AM

DECEMBER 2023

Ruthanne Fuller, Mayor

CITY OF NEWTON

PROJECT MANUAL TABLE OF CONTENTS

SIDEWALK SNOW PLOWING – HOURLY

Cover Page

Table of Contents

Part 1 - Bidding Documents, Contract Forms, and Conditions of the Contract

- Invitation for Bid

- Instructions to Bidders

- Bid Form

▪ Bidder’s Qualifications & References Form

▪ Certificate of Non-Collusion

▪ Certificate of Foreign Corporation

▪ Certification of Tax Compliance

▪ Debarment Letter

▪ IRS Form W-9

▪ Business Category Information Form

Page #

4-6

7-8

9-10

- Specifications

17-20

- General Conditions

21-22

- Contract Forms (Informational only. Not required at time of bid submittal)

▪ City - Contractor Agreement

23-27

▪ Certificate of Authority - Corporate

▪ Schedule of Trucks and Equipment for Snow Plowing Services

END OF SECTION

Project Manual No. #24-36 – Sidewalk Snow Plowing – Hourly

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CITY OF NEWTON

PURCHASING DEPARTMENT

INVITATION FOR BID #24-36

The City of Newton (City) invites sealed bids from Contractors for:

SIDEWALK SNOW PLOWING – HOURLY

Bids will be received until:

10:00 a.m., Thursday, December 21, 2023

at the Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Avenue, Newton, MA 02459. Bids will not be

accepted nor may submitted bids be corrected, modified or withdrawn after the deadline for bids. Following the deadline for bids,

all bids received within the time specified will be publicly opened and read aloud.

Contract Documents will be available online at: www.newtonma.gov/bids after 10:00 a.m., Thursday, December 7, 2023.

This Invitation For Bid (IFB) is for sidewalk plowing services by the hour, per piece of equipment.

The contract term shall extend from the date of contract execution through June 30, 2024. In addition, the City, at its sole

discretion, shall have the option to extend the contract for two (2) additional one (1) year terms, at the prices set forth in a

Contractor’s bid. In order to exercise its options, the City will notify the Contractor(s), in writing, no later

than the July 1st preceding the commencement of an additional term.

Bids must be submitted with one (1) original and one (1) copy.

Contract will be awarded to Contractor that is deemed most advantageous to the City. Municipalities in Massachusetts are not

required by law to solicit sealed bids for snow plowing services. Interested vendors should take note that the provisions of the

bidding laws, including M.G.L. c. 30B, DO NOT APPLY to this IFB. In order to obtain the service that is most advantageous to

it, the City of Newton has opted to undertake this competitive IFB. The City also reserves the right to engage in negotiations

with Contractor(s) after the bids are opened, and to award contract(s) to bidders that may not have offered the lowest price, if

it is determined to be in the best interest of the City to do so.

The City of Newton will be the sole judge of whether or not a bid meets the criteria of this IFB, and its decision shall be final. The City

of Newton will be the sole judge of whether or not a particular bid is most advantageous for the City of Newton compared to other bids

based on the selection criteria, and its decision shall be final.

It is the sole responsibility of the Contractor(s) downloading bids from www.newtonma.gov/bids to ensure they have received any and

all addenda prior to the bid opening. Addenda will be available online within the original bid document as well as a separate file. If you

download bids from the City’s website and would like to make it known that your company has done so, you may fax the Purchasing

Department (617) 796-1227 or email to purchasing@newtonma.gov with your NAME, ADDRESS, PHONE, FAX AND REQUEST

FOR BID NUMBER. Any questions regarding this bid must be submitted in writing and either faxed or emailed to the Chief

Procurement Officer (617) 796-1227.

The City will reject any and all bids in accordance with the above referenced General Laws. In addition, the City reserves the right to

waive minor informalities in any or all bids, or to reject any or all bids (in whole or in part) if it be in the public interest to do so.

In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be

provided to persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA

Coordinator, Jini Fairley, at least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For

Telecommunications Relay Service, please dial 711.

CITY OF NEWTON

Nicholas Read

Chief Procurement Officer

December 7, 2023

Project Manual No. #24-36 – Sidewalk Snow Plowing – Hourly

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CITY OF NEWTON

DEPARTMENT OF PURCHASING

INSTRUCTIONS TO BIDDERS

ARTICLE 1 - BIDDER'S REPRESENTATION

1.1 Each General Bidder (hereinafter called the "Bidder") by making a bid (hereinafter called "bid") represents that:

1. The Bidder has read and understands the Bidding Documents, Contract Forms, General Conditions, Conditions of the

Contract, General Requirements and Project Specifications (collectively, referred to as the “Contract Documents”) and

the bid is made in accordance therewith.

2. The Bidder is familiar with the local conditions under which the work has to be performed.

1.2 Failure to so examine the Contract Documents or become familiar with local conditions will not relieve any Bidder from

any obligation under the bid as submitted.

ARTICLE 2 - REQUEST FOR INTERPRETATION

2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency, or error which they may discover upon examination

of the Contract Documents, the site, and local conditions.

2.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Chief

Procurement Officer, at purchasing@newtonma.gov or via facsimile (617) 796-1227. The City will only answer such

requests if received by Friday, December 15, 2023 at 12:00 noon. In the event that the bid opening date is changed, the

deadline for informational requests may also change as provided in an addendum issued by the City.

2.3 Interpretation, correction, or change in the Contract Documents will be made by addendum which will become part of the

Contract Documents. The City will not be held accountable for any oral communication.

2.4 Addenda will be emailed to every individual or firm on record as having taken a set of Contract Documents. Addenda will

be emailed to every individual or firm on record as having taken a set of Contract Documents. Receipt of all addenda

issued must be acknowledged in the Bid Form. YOUR FAILURE TO ACKNOWLEDGE ALL ADDENDA MAY

RESULT IN YOUR BID BEING REJECTED AS NON-RESPONSIVE.

2.5 Copies of addenda will be made available for inspection at the location listed in the Invitation for Bids (IFB) where

Contract Documents are on file, in addition to being available online at www.newtonma.gov/bids.

2.6 Bidders or proposers contacting ANY CITY EMPLOYEE regarding an IFB outside of the Purchasing Department, once

an IFB has been released, may be disqualified from the procurement process.

2.7 Bidders downloading information off the internet web site are solely responsible for obtaining any addenda prior to the

bid opening. If the bidder makes itself known to the Purchasing Department, at purchasing@newtonma.gov or via

facsimile (617) 796-1227, it shall be placed on the bidder’s list. Bidders must provide the Purchasing Department with

their company’s name, street address, city, state, zip, phone, fax, email address and INVITATION FOR BID #24-36.

ARTICLE 3 - MBE PARTICIPATION

3.1 Notice is hereby given that the Mayor’s Affirmative Action Plan for the City of Newton in effect at the time of this

solicitation is applicable to all construction contracts in excess of $10,000.00.

3.2 Notice is hereby given that the City of Newton Minority/Women Business Enterprise Plan and the Supplemental Equal

Employment Opportunity Anti-Discrimination and Affirmative Action Program in effect at the time of this solicitation are

applicable to all City contracts for goods and services in excess of $50,000.00.

3.3 Copies of the Plans and Program referred to in Sections 3.1 and 3.2 are available at: www.newtonma.gov/purchasing.

Project Manual No. #24-36 – Sidewalk Snow Plowing – Hourly

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ARTICLE 4 - PREPARATION AND SUBMISSION OF BIDS

4.1 Bids shall be submitted on "Bid Form #24-36, attached.

4.2 All entries on the Bid Form shall be made by typewriter or in ink.

4.3 Where so indicated on the Bid Form, sums shall be expressed in both words and figures. Where there is a discrepancy

between the bid sum expressed in words and the bid sum expressed in figures, the words shall control.

4.5 The Bid, shall be enclosed in a sealed envelope with the following plainly marked on the

outside:

* GENERAL BID FOR: #24-36

* NAME OF PROJECT: Sidwalk Snow Plowing – Hourly

* BIDDER'S NAME, BUSINESS ADDRESS, AND PHONE NUMBER

4.6 Date and time for receipt of bids is set forth in the IFB.

4.7 Timely delivery of a bid at the location designated shall be the full responsibility of the Bidder. In the event that Newton

City Hall is closed on the date or at the time that bids are due, the date and time for receipt of bids shall be on the next

business day following that the Newton City Hall and the Purchasing Department are open.

4.8 Bids shall be submitted with one (1) original and one (1) copy.

ARTICLE 5 - ALTERNATES

5.1 Each Bidder shall acknowledge alternates (if any) in Section C on the Bid Form.

5.2 In the event an alternate does not involve a change in the amount of the base bid, the Bidder shall so indicated by writing

"No Change", or "N/C" or "0" in the space provided for that alternate.

5.3 Bidders shall enter on the Bid Form a single amount for each alternate which shall consist of the amount for work performed

by the Contractor.

5.4 The low Bidder will be determined on the basis of the sum of the base bid and the accepted alternates.

ARTICLE 6 - WITHDRAWAL OF BIDS

6.1 Any bid may be withdrawn prior to the time designated for receipt of bids on written or electronic request. Electronic

withdrawal of bids must be confirmed over the Bidder's signature by written notice postmarked on or before the date and

time set for receipt of bids.

6.2 Withdrawn bids may be resubmitted up to the time designated for the receipt of bids.

6.3 No bids may be withdrawn within sixty (60) days, Saturdays, Sundays and legal holidays excluded, after the opening of the

bids.

ARTICLE 7 - CONTRACT AWARD

7.1 It is the City’s intent to award up to three (3) contracts to the most advantageous responsive and responsible bidder(s)

offering the lowest Proposed Contract Price on Bid Form 24-36 for the plowing services set forth in Specifications For

Sidewalk Snow Removal at pp. 17-20 below. The Primary Contract will be awarded to the bidder deemed most

advantageous. In the event that the Primary Contractor is unable to provide requested services under the contract, the City

shall request the services from the second most advantageous bidder. If the secondary bidder is unable to provide such

services, it shall go to the third most advantageous bidder. Contract(s) will be awarded within sixty (60) days, Saturdays,

Sundays, and legal holidays excluded, after the opening of bids.

7.2 The City reserves the right to waive minor informalities in or to reject any or all Bids if it be in the public interest to do

so.

Project Manual No. #24-36 – Sidewalk Snow Plowing – Hourly

Page 5 of 29

Sidewalk Snow Plowing - Hourly

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