2026 Sidewalk Replacement Program

GARDEN CITY
2026 SIDEWALK REPLACEMENT PROGRAM
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Instructions to Bidders
General Conditions of Construction Contract
Contract Specifications
Mayor
Mark Jacobs
City Manager
Tim Gibbons
City Clerk
Bryan Smith
Council
Jeff Dold, Mayor Pro-Tem
Kim Dold
Karen Hughes
Dominic King
Stacy Karafotis
Zachary Witt
Director of Public Works
Brad Ohman
47121 1 March 2026

TABLE OF CONTENTS
PART I - BIDDING REQUIREMENTS PAGE NO.
Invitation to Bid ...................................................................................................................................... 4
Site Map.................................................................................................................................................. 5
Bid Sheet ................................................................................................................................................. 6
Instructions to Bidders ...................................................................................................................... 7-10
Special Instructions to Bidders ........................................................................................................ 11-13
Bid Bond .......................................................................................................................................... 14-15
PART II - CONTRACT FORMS
Proposal EXHIBIT A ............................................................................................................................... 16
Agreement ....................................................................................................................................... 17-20
Exhibit B: Performance Bond .......................................................................................................... 21-22
Exhibit C: Payment Bond ................................................................................................................ 23-24
Exhibit D: Maintenance and Guarantee Bond ................................................................................ 25-26
Contractor's Affidavit for Current Estimate ......................................................................................... 27
Contractor's Affidavit for Final Estimate .............................................................................................. 28
Contractor's Affidavit for Construction Materials ................................................................................ 29
Contractor's Affidavit for Site Visit and Understanding ....................................................................... 30
PART III - CONDITIONS OF THE CONTRACT
Article 1 - Definitions .................................................................................................................... 31-32
Article 2 - Preliminary Matters ........................................................................................................... 33
Article 3 - Contract Documents: Intent and Reuse ........................................................................... 34
Article 4 - Availability of Lands; Physical Conditions; Reference Points ............................................ 35
Article 5 - Bonds and Insurance .................................................................................................... 36-39
Article 6 - Contractor's Responsibility ........................................................................................... 40-45
Article 7 - Work by Others.................................................................................................................. 46
Article 8 - Owner's Responsibility ...................................................................................................... 47
Article 9 - Engineer's Status During Construction ......................................................................... 47-48
Article 10 - Changes in Work .............................................................................................................. 49
Article 11 - Change of Contract Price ............................................................................................ 50-52
Article 12 - Change of Contract Time ................................................................................................. 52
Article 13 - Warranty and Guarantee: Tests and Inspections; Correction, .................................. 53-54
Removal or Acceptance of Work
Article 14 - Payments to Contractor and Completion ................................................................... 55-58
Article 15 - Suspension of Work and Termination ........................................................................ 59-60
Article 16 - Miscellaneous .................................................................................................................. 60
Article 17 - Construction Follow Up ................................................................................................... 61
PART IV - STANDARD NOTES
Garden City Standard Notes ............................................................................................................ 62-66
47121 2 March 2026

PART V - STANDARD SPECIFICATIONS
Traffic Maintenance & Control ............................................................................................................. 67
Removing Drive Approaches ................................................................................................................ 68
Removing Sidewalks ............................................................................................................................. 69
Remove Existing Trees & Landscaping ................................................................................................. 69
Aggregate Base (CIP) ............................................................................................................................ 70
Adjusting Structures ............................................................................................................................. 71
Concrete Drive Approach ................................................................................................................ 72-73
Concrete Sidewalk ........................................................................................................................... 74-75
Concrete ADA Ramp with Detectable Warning ............................................................................... 76-77
Restoration ..................................................................................................................................... 78-81
Sprinkler Repairs ................................................................................................................................... 82
Project Cleanup .................................................................................................................................... 82
Utility Coordination .............................................................................................................................. 83
PART V - METHODS AND MEASUREMENT OF PAYMENT
Mobilization .......................................................................................................................................... 84
Traffic Maintenance & Control ............................................................................................................. 84
Removing Sidewalks / Ramps ............................................................................................................... 85
Removing Existing Trees & Landscaping .............................................................................................. 85
Adjusting Structures ............................................................................................................................. 85
Concrete Drive Approach ................................................................................................................ 85-86
Concrete Sidewalk ................................................................................................................................ 86
7" Concrete ADA Sidewalk Ramp with Detectable Warning ........................................................... 86-87
Restoration ........................................................................................................................................... 87
Sprinkler Repairs ................................................................................................................................... 87
Project Cleanup .................................................................................................................................... 87
PART VIII - DETAILS
CONCRETE SIDEWALK CROSS SECTION ................................................................................................ 88
DETAIL OF CROSS SLOPE TRANSITION .................................................................................................. 89
DRIVE APPROACH JOINT LAYOUT DETAIL............................................................................................. 90
DETAIL OF EXPANSION JOINT ............................................................................................................... 91
DETAIL OF EXPANSION JOINT AT SERVICE SIDEWALKS ........................................................................ 92
47121 3 March 2026

INVITATION TO BID
GARDEN CITY, WAYNE COUNTY, MICHIGAN
2026 SIDEWALK REPLACEMENT PROGRAM
The one-year project consists of replacing deficient sidewalks throughout Garden City bounded by
Ford, Venoy, Warren and Merriman (see attached map). The anticipated start date, weather
permitting, is May 11, 2026 and substantially completed by November 27, 2026.
SEALED BIDS will be accepted at the Office of the City Clerk, 6000 Middlebelt, Garden
City, MI 48135. Bid must be clearly labeled "2026 SIDEWALK REPLACEMENT PROGRAM"
Two (2) copies of the bid proposals shall be submitted to:
Bryan Smith, City Clerk
City of Garden City
6000 Middlebelt Road
Garden City, MI 48135
Deadline: 10:00 am (est) on Monday, April 13, 2026.
Bids shall be publicly opened and read.
All RFI's shall be emailed to Nick Yuvan, PE, nryuvan@hengineers.com. (No calls)
The deadline for Request for Information (RFI) is Wednesday, April 8, 2026, 10 a.m. EST.
Contract Documents can be downloaded directly from BidNet.
The OWNER reserves the right to waive any information or to reject any and/or all bids. Bidders
may not withdraw their bid within 60 days after the date of bid opened.
The OWNER and ENGINEER will further assess the bids based on the following criteria.
1. COST EFFECTIVENESS
2. SIMILAR PAST PROJECT EXPERIENCE
3. ABILITY TO RESPOND PROMPTLY WHEN NEEDED
The following items are required for a complete bid submittal:
1. 5% Bid Bond
2. Completed Itemized Bid Sheet
3. Completed and Signed Exhibit 'A' Proposal
4. (2) Project References with similar scope
City of Garden City
Bryan Smith, City Clerk
47121 4 March 2026

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GARDEN CITY
STREET MAP

2026 SIDEWALK REPLACMENT PROGRAM
GARDEN CITY
BID SHEET
Line Estimated Unit Price in
Number Description Amount Unit Dollars Line Total
1 Remove & Replace 4" Concrete Sidewalk 22,500 SFT
2 Remove & Replace 6" Concrete Sidewalk 3,750 SFT
3 Remove & Replace 6" Concrete Drive Approach 375 SFT
Remove & Replace 7" Concrete Sidewalk Ramp with
4 1,875 SFT
Detectable Warning
5 Remove Sidewalk/Ramps (no replacement) 75 SFT
6 Adjust Structure Frame & Cover 8 EACH
7 Remove Trees, 6" to 18" 4 EACH
8 Remove Trees, 19" to 36" 4 EACH
9 Remove Trees, 37" or Larger 4 EACH
PROJECT TOTAL
47121 6 March 2026

INSTRUCTIONS TO BIDDERS
Defined Terms
Disputes with respect to the definitions of any terms shall be resolved by Hennessey Engineers, Inc.,
("ENGINEER"). The term "Successful Bidder" shall mean the qualified Bidder but not necessarily the
lowest Bidder to whom The City of Garden City ("OWNER") (on the basis of OWNER's evaluation)
makes an award.
Copies of Bidding Documents
1. All Bidding Documents for the project must be downloaded directly from BidNet.
2. Sets of the Bidding Documents in the number and for the deposit sum, if any, stated in the
advertisement or invitation may be obtained from ENGINEER (unless another issuing officer is
designated in the advertisement or Invitation to Bid).
3. Complete sets of Bidding Documents shall be used in preparing bids. Every Bidder shall
ascertain that every set the Bidder obtains from the OWNER or ENGINEER is complete. Neither
OWNER nor ENGINEER assumes any responsibility for errors or misinterpretations resulting from
the use of incomplete sets of the Bidding Documents.
4. OWNER and ENGINEER, in making copies of Bidding Documents available on the above terms,
do so only for the purpose of obtaining bids for the work and do not confer a license or grant for
any other use of the Bidding Documents by the Bidder.
Qualifications of Bidders
To demonstrate qualifications to perform the work, each Bidder must be prepared to submit within
five (5) days of OWNER's or ENGINEER's request, written evidence of any information deemed
necessary by the ENGINEER for bid evaluation, including, but not limited to, financial data, previous
experience, evidence of authority to conduct business in the jurisdiction where the project is located
or covenant to obtain such qualification prior to award of the contract. Failure to submit any such
data within the five (5) day period shall give the OWNER and the ENGINEER the right to finally reject
the CONTRACTOR's bid.
Examination of Contract Documents and Site
5. Before submitting a bid, each Bidder must (a) examine the Contract Documents thoroughly; (b)
visit the site to familiarize itself with local conditions that may, in any way, affect cost, progress
or performance of the work; (c) familiarize itself with federal, state and local laws, ordinances,
rules and regulations that may, in any way, affect cost, progress or performance of the work;
and (d) study and carefully correlate Bidder's observations with the Contract Documents.
6. Request may be made for the identification of those reports of investigations and tests of
subsurface and latent physical conditions on the site or otherwise affecting cost, progress or
performance of the work, which have been relied upon by ENGINEER in preparing the Contract
Documents. OWNER may make copies of such reports available to any Bidder requesting them.
Before submitting its bid, each Bidder shall, at its own expense, prepare additional
investigations and tests as the Bidder may deem necessary to prepare its bid for performance of
the work. The OWNER and ENGINEER make no guarantee as to the accuracy or the
completeness of the reports. Nor are they included in the Contract Documents.
47121 7 March 2026

7. On request, OWNER will provide each Bidder access to the site to conduct investigations and
tests as each Bidder deems necessary for submission of his bid.
8. It is the responsibility of the CONTRACTOR to make whatever arrangements it deems necessary
to obtain access to the property that is not included within the project, including, but not limited
to, land necessary to obtain access to the project, land for storage of material and equipment,
etc.
9. The submission of a bid will constitute an incontrovertible representation by the Bidder that it
has complied with every requirement of this Article 4 and all other provisions of the Contract
Documents and that the Contract Documents are sufficient in scope and detail to indicate and
convey understanding of all terms and conditions for performance of the work.
Interpretations
All questions relating to the meaning or intent of the Contract Documents shall be submitted to the
ENGINEER in writing. Replies, if any, may be issued if ENGINEER decides it to be in the interest of
the project, by addenda mailed or delivered to all parties recorded by ENGINEER as having received
the Bidding Documents. ENGINEER reserves the right not to answer questions received less than 10
days prior to the date for opening of bids. Only questions answered by formal written addenda will
be binding. Oral and other interpretations or clarifications will be without legal effect.
Contract Time
The number of days within which, or the date by which, the work is to be completed (the Contract
Time) is set forth in the Bid Form and shall be included in the Agreement.
Substitute Material and Equipment
The Notice of Award shall be based on the materials and equipment described in the Contract
Documents without consideration of possible substitute of "or equal" items.
Subcontractors
If the ENGINEER requires the identity of certain SUBCONTRACTORs and other persons and
organizations to be submitted to OWNER in advance of the Notice of Award, the Successful Bidder,
and any other Bidder so requested shall, within five (5) days after the day of the bid opening, submit
to OWNER a list of all SUBCONTRACTORs and other persons and organizations (including those who
are to furnish the principal items of material and equipment) proposed for those portions of the
work as to which such identification is so required.
Such a list shall be accompanied by an Experience Statement with pertinent information as to similar
projects and other evidence of qualifications for each such SUBCONTRACTOR, persons and
organization. If OWNER or ENGINEER has any objection to any proposed SUBCONTRACTOR, other
person or organization, either may, before giving the Notice of Award, request the Successful Bidder
to submit an acceptable substitute without an increase in bid price. If the apparent Successful
Bidder declines to make any such substitution, the Contract shall not be awarded to the Successful
Bidder. The Successful Bidder's unwillingness to make such substitution will not constitute grounds
for sacrificing its bid security. After giving the Notice of Award, if the OWNER or ENGINEER, after
due investigation, has reasonable objection to any SUBCONTRACTOR, other person or organization,
either may request the Successful Bidder to provide an acceptable substitute without an increase in
the contract price. In such a case, neither the OWNER nor the ENGINEER shall be liable for any
47121 8 March 2026

damages or remedies of either the CONTRACTOR or the SUBCONTRACTOR and other person or
organization, of this provision of the Contract prior to the parties being contractually bound.
Bid Form
10. The Bid Form attached hereto; additional copies may be obtained from ENGINEER after
payment of the required charge.
11. Bid Forms must be completed in ink or by typewriter but not pencil. The bid price of each item
on the form must be stated in words and numerals. In the event of an inconsistency, the words
will take precedence. However, if, in the opinion of the ENGINEER, the inconsistency is
substantial, then the ENGINEER shall have the authority to consider the CONTRACTOR's bid non-
uniform, and void and award the contract to another Bidder without the ENGINEER or OWNER
incurring any liability to the rejected Bidder.
12. Bids by corporation must be executed in the corporate name by the president or a vice
president (or other corporate officer accompanied by evidence of authority to sign) and the
corporate office must be affixed and attested by the secretary or an assistant secretary. The
corporate address and state of incorporation shall be shown below the signature.
13. Bids by partnerships must be executed in the partnership name and signed by a partner whose
title must appear under the signature. The address of the partnership must be included below
the signature of the partner.
14. All names must be type or printed below the signature.
15. The bid shall contain an acknowledgment of receipt of all addenda prepared by the ENGINEER
(the numbers of which shall be filled in on the Bid Form).
16. The address to which communications regarding the bid are to be directed must be included.
Submission of Bids
Bids shall be submitted at the time and place indicated in the Invitation to Bid and shall be included
in an opaque sealed envelope shall be enclosed in a separate envelope with the notation "BID
ENCLOSED" on the face thereof.
Modification and Withdrawal of Bids
17. Bids may be modified or withdrawn by an appropriate document duly executed (in the manner
that a bid must be executed) and delivered to the place where bids are to be submitted at any
time prior to the opening of bids.
18. If, within 24 hours after bids are opened, any Bidder files a duly-signed written notice with
OWNER, and promptly thereafter demonstrates to the reasonable satisfaction of OWNER that
there was a material and substantial mistake in the preparation of his bid, that Bidder may
withdraw his bid and the bid security will be returned. Thereafter, that Bidder will be
disqualified from further bidding on the work.
Opening of Bids
Bids will be opened publicly; they will be read aloud and an abstract of the amounts of the base bids
and major alternates, if any, will be made available after the opening of bids.
47121 9 March 2026

Bids to Remain Open
All bids shall remain open for 60 days after the date of the bid opening. However, the OWNER may,
in its sole discretion, release any bid and return the bid security prior to that date.
Award of Contract
19. OWNER shall have the right to reject any bid, to waive any and all informalities, to negotiate
contract terms with the Successful Bidder, and to disregard all non-conforming, non-responsive
or conditional bids. Discrepancies between the indicated sum of any column of figures and the
correct sum thereof shall be resolved in favor of the correct sum. However, if, in the opinion of
the ENGINEER, the conflict is substantial, then the OWNER shall have the right to consider the
CONTRACTOR's bid non-uniform, void the bid and award the Contract to another Bidder. The
ENGINEER or OWNER shall incur no liability to the rejected Bidder.
20. In evaluating bids, the OWNER and ENGINEER shall consider the qualifications of the Bidders,
whether or not the bids comply with the prescribed requirements, alternates and unit prices, if
requested in the Bid Forms, and any other consideration the OWNER or ENGINEER deems
pertinent. OWNER may accept alternates in any order or combination.
21. The OWNER and ENGINEER may consider the qualifications and experience of
SUBCONTRACTORs and other persons and organizations (including those who are to furnish the
principal items or material or equipment) proposed for those portions of the work as to which
the identity of SUBCONTRACTORs and other persons or organizations must be submitted.
Operating costs, maintenance considerations, performance data and guarantee of materials and
equipment also may be considered by OWNER and ENGINEER.
22. The OWNER and ENGINEER may conduct such investigations as they deem necessary to assist in
the evaluations of any bid and to establish the responsibility, qualifications and financial ability
of the Bidders, proposed SUBCONTRACTORs and other persons and organizations to do the
work in accordance with the Contract Documents.
23. The OWNER shall have the right to reject the bid of any Bidder who does not pass any such
evaluation to OWNER's and ENGINEER's satisfaction.
24. If the contract is to be awarded, it will be awarded to the Bidder whose evaluation by OWNER
confirms to OWNER that the award will be in the best interests of the project.
25. If the contract is to be awarded, OWNER will give the Successful Bidder a Notice of Award within
60 days after the date of the bid opening.
Signing of the Agreement
When OWNER gives a Notice of Award to the Successful Bidder, it will be accompanied by at least
five (5) unsigned counterparts of the Agreement and all other Contract Documents. Within 10 days
thereafter, CONTRACTOR shall sign and deliver all signed counterparts of the Agreement to the
OWNER with all other Contract Documents attached. Within 15 days thereafter, OWNER will deliver
all fully signed counterparts to CONTRACTOR. ENGINEER will identify those portions of the Contract
Documents not fully signed by OWNER and CONTRACTOR and such identification shall be binding on
all parties.
These instructions to bidders are incorporated in the contract and made a part thereof.
47121 10 March 2026