Sidewalk Repairs & Improvements - RFP

REQUEST FOR PROPOSAL (RFP)
SIDEWALK REPAIRS & IMPROVEMENTS- 4" SIDEWALK, 6" DRIVEWAYS,
CURB & GUTTER
RFP Due Date / Time: Wednesday, October 28th, 2026
(2:00 P.M. Local Time)
Point of Receipt: Bidnetdirect.com
South Carolina Purchasing Group
PW-26-003
Questions regarding this RFP may be submitted in writing on Bidnetdirect.com
All questions must be received by October 21st, 2026.

The Contractor will be responsible in following all applicable City ordinances, federal, state, and
county laws and regulation. The contractor and surety shall indemnify, defend, and save
harmless the city, all of its officers, representatives, agents and employees against any claim or
liability arising from or based on the violation of any such laws, regulations, ordinances, order or
decree whether by itself or its employees.
The Contractor will be responsible in following all applicable City Ordinances and all work
performed will be according to the applicable codes.
Contractor will be responsible for obtaining all permits that are required for these
projects. All bidders must hold Proper License for this work at the time of the bid. Must
have a City Business License prior to beginning any work. All work must be completed and
turned into the City in a reasonable time frame.
REQUEST FOR PROPOSAL
I-1 PURPOSE The Request for Proposal for Sidewalk Repairs and Improvements.
I-2 Procurement This RFP is issued for the City of Conway, South Carolina. The
Procurement Department is the sole point of contact for this RFP.
I-3 TYPE OF CONTRACT A contract shall be awarded to the most qualified firm at
compensation deemed reasonable to the City of Conway, utilizing standard contract form.
Should it be impossible to negotiate a satisfactory contract, negotiations shall be formally
terminated. It is the City's intention that the most qualified bidder, based on both bid amount and
bidders qualifications, be selected for this project.
I-4 FIRM RESPONSIBILITIES The selected firm shall be required to assume
responsibility for all services offered under this proposal. Furthermore, the City shall consider
the selected firm to be the sole point of contact for contractual matters, including payment of any
and all charges resulting from the contract.
I-5 EVALUATION FACTORS The following criteria shall be used in format. The
arrangement of the criteria is not meant to imply order of importance in the selection process.
a. Cost
b. Delivery and/or completion time
c. Guaranties and warranties
d. References
e. Past experience and cost with similar or like equipment or service

f. Anticipated future cost and experience
I-6 INCURRING COSTS The City shall not be liable for any cost incurred by firms prior
to issuance of a contract.
I-7 ECONOMY OF PREPARATION Proposals should be prepared in a timely and
economical manner, providing a straight forward, concise description of the firms' ability to meet
the requirements of the RFP. Emphasis should be on completeness and clarity of content.
I-8 RESPONSE DATE To be considered, proposals must be submitted on
bidnetdirect.com before 2PM on October 28th, 2026. Late proposals will not be considered.
I-9 ACCEPTANCE OF PROPOSAL CONTENT The contents of the proposal of the
successful proposer may become part of the contractual obligations, if a contract ensues. Failure
of a successful proposer to accept these obligations may result in cancellation of the award. All
bids are to remain in effect for ninety (90) days from the date of bid opening.
I-10 GRIEVANCE Any actual or prospective bidder or contractor who is aggrieved in
connection with the solicitation or award of a contract may protest to the Procurement
Department. The protest shall be submitted in writing within fourteen -(14) days after such
aggrieved person knows or should have known of the facts giving rise thereto provided that
grievance has been made in accordance with bid proposal requirement. The Procurement
Department will consult with the City Administrator to try and resolve the issue. If the protest is
not resolved by mutual agreement, a decision will be issued in writing within 10 days after the
last meeting to reach an agreement. If all attempts have failed to resolve the disagreement, the
protester has the right to bring the issue to City Council.
I-11 TIE BIDS Tie Bids will be resolved in accordance with the City of Conway's purchasing
regulations. If the city receives two or more bids that are identical in nature and amount, the
contract shall be awarded to the local bidder (if applicable). If two or more of the tie bids are
submitted by local bidders, the contract shall be awarded to one of the local bidders by drawing
of lots in the public. If local bidders are not involved in the tie bids, the contract shall be awarded
to one on the non-local tie bidders by drawing of lots in public.
I-12 LOCAL VENDOR PREFERENCE The City of Conway uses local vendor preference
component in its purchasing process in order to promote business with local vendors. The entire
local vendor preference ordinance can be viewed on the city's website at
https://www.conwaysc.gov/ or you may obtain a copy of the ordinance upon request from
Amanda Hooper, City of Conway, PO Drawer 1075, Conway, SC 29528.

INSTRUCTIONS TO PROPOSERS
Statement of Work - The City of Conway request proposers to provide all concrete/sidewalk
work requested for the next 24 months at prices quoted. The City requires the contractor to
provide all labor, materials, transportation, mobilization, removal of old asphalt and concrete for
disposal or install concrete at various City locations. The work shall be done as specified and
shown herein.
By submission of a proposal, the proposer guarantees that all goods and services meet the
requirements of the solicitation during the contract period.
Method- It is expressly agreed and understood that the Contractor is, in all respects, an
independent contractor as to work; however, in certain aspects, the Contractor is bound to follow
the directions of the SCDOT, City Of Conway Public Works Director, and Public Works
Inspector or appointed designee at the delivery/drop location, and that the Contractor is in no
respect an agent, servant or employee of the City of Conway. The Bid document indicates the
work to be done by the Contractor, but the method to be employed to accomplish the work shall
be the responsibility of the Contractor, unless otherwise provided in the instructions,
specifications and drawings.
Bond Security- Any bid that is in excess of $25,000.00 will be required to supply a 5% bid bond
with their bid. Any awarded contract in excess of $50,000.00 a performance/payment bond will
be required (per Conway City Ordinance).
Deviations - Any deviations from the RFP requirements indicated herein must be submitted in
writing and clearly noted and explained in detail on a separate form and attached to the submitted
proposal, otherwise it will be considered that items offered are in strict compliance with these
requirements and successful proposer shall be held responsible therefore.
City of Conway reserves the right to reject any or all proposals and further reserves the right to
waive technicalities and formalities in proposals as well as to accept in whole or in part such
proposal or proposals where it deems it advisable in protection of the best interest of the City.
The City shall be the sole judge as to whether proposals submitted meet all requirements
contained in this solicitation.
This solicitation does not commit the City of Conway to award a contract, to pay any costs
incurred in the preparation of the proposal, or to procure or contract for goods or services listed
herein.

Freedom of Information Statement
Procurement information shall be public record to the extent required by Chapter 3 of Title 30
(The Freedom of Information Act), South Carolina Code of Laws, 1976, with the exception that
commercial or financial information obtained in response to a "Request for Proposals" which is
privileged and confidential if so designated by the proposer shall not be disclosed. Such
information must be clearly marked as "CONFIDENTIAL" by the offeror for each section of
information so affected. Privileged and confidential information in specific detail nor
customarily released to the general public, the release of which might cause harm to the
competitive position of the party supplying the information. Examples of this type of information
would include:
1) Customer lists:
2) Design recommendations and identification of prospective problem areas under a RFP;
3) Design concepts, including methods and procedures:
4) Biographical data on key employees of the bidder/proposal.
Liability Coverage- The successful proposer shall provide certificates of all required
insurance(s), including worker's compensation, premises liability and general liability. Worker's
compensation shall include a minimum limit of $100,000 and comprehensive general liability
coverage shall provide minimum limits of liability of $1,000,000 per occurrence. Insurance shall
indemnify the City of Conway against any and all claims arising under or as a result of the
performance of the contract. The City of Conway shall be named as an additional insured on all
liability policies. The City of Conway must be provided thirty (30) days notice prior to
cancellation, modification or reduction in limits of any stipulated insurance.
Acceptance or Rejection of Bid
The City of Conway reserves the right to accept or reject any/or all bids when such
rejection is in the best interest of the City of Conway to reject Proposal of Bidder who has
not met the prerequisites on the bid proposal, who has previously failed to perform
properly or complete on time contracts of a similar nature; and to reject proposal of bidder
who is, in the opinion of the City of Conway, not in a position to perform the contract. The
City of Conway also reserves the right to waive any information and technicalities in
bidding. The City of Conway reserves the right to waive irregularities and to reject any and
all bids.

STATEMENT OF WORK
SPECIFICATIONS and DRAWING
1. The contractor shall be responsible for the erection and maintenance of barricades, safety fences,
and other safety control measures for the complete time of completion of sidewalk be replaced.
During the construction period, the work area shall be secured and adequate warning notices to
the public must be erected to ensure the safety of the traveling and walking public.
2. The Contractor is solely responsible for safety in all project areas. The Contractor shall erect
such barricades and provide other traffic control measures, such as flagmen, as may be necessary
to ensure the safety of the public.
3. SPECIFICATIONS:
1. Concrete
* 4" Sidewalk - SCDOT Class B
* 6" Driveway - SCDOT Class A
* Curb and Gutter - SCDOT Class A
* Performed joint filler - Shall be no extruding and resilient bituminous type and
should perform to the requirements of ASIM Designation D 1751.
* All material shall be certified by the producer or manufacture that the furnished
materials meet the specific requirement of the specification.
* Concrete must meet all SCDOT Standards
* Expansion material must meet all SCDOT Standards
* Handicap detectable warning shall be SCDOT standard Details - dwg 720-905-
01, 02720-910-01 & 720-910-03, Wet Inset - Color Grey
2. Masonry
* All pavers or brick will be chosen by City Staff and purchased by the City of
Conway
* All pavers to be installed on concrete bedding with the use of leveling sand and
connected with mortar.
* All brick to installed per ICC building codes
3. Workmanship
a. Subgrade Condition
* The finished subgrade shall be maintained in a smooth, compact condition and
any areas which are disturbed prior to placing of the concrete shall be restored
at the contractor's expense. The subgrade shall be moist at the time the
concrete is placed. Water shall be uniformly applied ahead of the pouring
operations as directed by the engineer. Large boulders and other obstructions
shall be removed to a minimum depth of 6-inches below the finished subgrade
elevation, and the space shall be backfilled with sand, base course material or
other material or suitable material which shall be thoroughly compacted by
rolling or tamping.
* The subgrade shall be accurately trimmed to the required elevation with .1
tolerance. High areas shall be trimmed to proper elevation. Low areas may be
filled with suitable material and compacted to the specified density or filled
with concrete integrally with the placing of pavement.

4. Setting Forms: The forms shall be accurately set to line and grade and such that they
rest firmly, throughout their entire length upon the compacted subgrade surface. Forms
shall be joined neatly and tightly and braced to resist the pressure of the concrete and
the finished operations. The alignment and grade of all forms shall be approved before
and immediately prior to the placing of concrete.
5. Slip-forming: The slip-forming method will be allowed, provided that an acceptable
finished product, true to line, grade, and cross section is consistently produced.
6. Mixing Concrete: Concrete shall be mixed in accordance with the requirement of
Section 03000.
7. Installation
* The concrete shall be distributed on the subgrade to such depth that, when it is
consolidated and finished, the thickness required by the drawings will be
obtained at all points and the surface will at no point be below the grade
specified for the finished surface. The concrete shall be deposited on the
subgrade in a manner which will require as little re-handling as possible.
Placing of the concrete shall be continuous between transverse joints, without
the use of intermediate bulkheads.
* Reinforcement shall be placed as shown on the drawings shall be maintained
at this location during the placing and finishing operation.
* Concrete shall be thoroughly consolidated against and along the faces of all
forms by means of vibrators. Vibrators shall not be permitted to come in
contract with the sub-grade or a side form. Vibration at any one location shall
not continue so long as to produce puddling or the accumulation of excessive
grout on the surface. In no case shall the vibrator be operated longer than 15
seconds in any one location.
8. Striking-off, Consolidating and Finishing Concrete: Immediately after the placing, the
concrete shall be struck off, consolidated and finished, to produce a finished product
conforming to the existing area and or required by the drawings, specifications and
instructions.
9. Straightening and Surface Corrections:
* After floating has been completed and the excess water removed, but while the
concrete is still in a plastic stat, the surface of the concrete shall be tested for
trueness with an accurate 10-foot straightedge. The straightedge shall be
furnished by the contractor. The straightedge shall be held in successive
positions parallel to the walk center line, in contact with the surface, and the
whole area tested from the side of the slab to the other as necessary. The
advance along the walk shall be in successive stages of not more than one-half
the length of the straightedge. Any depressions shall be immediately filled
with freshly mixed concrete and struck-off consolidated and refinished. High
areas shall be cut down and refinished. Straightedge testing and surface
correction shall continue until the entire surface appears to conform to the
required grade and cross section. All surface irregularities exceeding 14 inch
in a 10-foot span shall be corrected.
10. Final Finish: As soon as the water sheen has disappeared and just before the concrete
becomes non-plastic, all edges, including expansion joint edges, shall be finished with
an edging tool having a radius of 14 inch, finally the top shall be given a light broom
finish perpendicular to the forms.
11. Joints

* Transverse Construction Joints: Transverse construction joints shall be
constructed at the end of all pours and at other locations where the pouring,
operation are stopped for as long as 30 minutes. Construction joints, however,
shall not be placed within five feet of any other transvers joint or of either end
of a section of walk. If sufficient concrete has not been placed to form a slab
at least five feet long, the excess concrete, back to the last preceding joint, shall
be removed. The joints shall be formed by placing perpendicular to the profile
and center line of the walk. Construction joints shall have tooled edges with a
14 inch radius.
* Transverse Contraction Joints: Transverse contraction joints shall be formed
at five foot intervals and shall consist of planes of weakness created by an
edging tool. The cut in the fresh concrete shall be perpendicular to the surface
of the walk, shall extend to a depth of 1 12 inch below the top surface and shall
have 14 radius.
* Transverse Expansion Joints: 12 inch expansion joints shall be formed by
placing performed joint filler around all structures and at intervals not
exceeding 100 feet.
12. Form Removal: After the concrete has sufficiently seat a minimum of 12-hours, the
contractor shall remove the forms and shall backfill the space on each side. The earth
shall be compacted and graded in a satisfactory manner without damage to the concrete
work. Honeycombs shall be filled with sand cement mortar. Plastering will not be
allowed on the face of the walk. Rejected walk shall be removed and replaced without
additional compensation.

INDEMNIFICATION
(This form is Part of the Response)
The Offeror/Contractor will indemnify and hold harmless the OWNER, the City of Conway and
their agents and employees from and against all claims, damages, losses and expenses, including
attorney's fees, arising out of or resulting from the performance of the WORK provided that any
such claims, damage, loss, or expense is attributable to bodily injury, sickness, disease or death,
injury to or destruction of tangible property, including the loss of use resulting there from, and is
caused by any negligent or willful act or omission or the Offeror/Contractor, and anyone directly
or indirectly employed by him or anyone for whose acts any of them may be liable.
In any and all claims against the OWNER, the City of Conway or any of their agents or
employees by an employee of the Offeror/Contractor, and anyone directly or indirectly employed
by any of them, or anyone for whose acts any of them may be liable, the indemnification
obligation shall not be limited in any way to the amount or type of damages, compensation or
benefits payable by or for the Offeror/Contractor under the workman's compensation acts,
disability benefit acts, or other employee benefit acts.
The obligation of the Offeror/Contractor under this paragraph shall not extend to the liability of
the City of Conway or its agents or employees arising out of the reports, survey, CHANGE
ORDERS, designs, or SPECIFICATIONS.
OFFEROR/CONTRACTOR:
AUTHORIZED SIGNATURE:
DATE:
TELEPHONE: FAX:

NON-COLLUSION AFFIDAVIT FORM
(This form is Part of the Response)
STATE OF )
COUNTY OF )
CITY OF CONWAY
_____
Being duly sworn, disposes and say that he/she is
(Sole Owner, a Partner, President, Secretary, etc.)
of
the party making the foregoing Proposal that such proposal is genuine and not collusive or sham;
that said proposer has not colluded, conspired, connived, or agreed, directly or indirectly with
any PROPOSER or person , to put in a sham proposal, or that such other person shall refrain
from proposing and has not in any manner, directly or indirectly sought by agreement or
collusion, or communication or conference, with any person to sought by agreement or collusion,
or communication or conference, with any person to fix the proposal of affiant or any other
PROPOSER or to fix any overhead, profit or cost element of said Proposal or of that of any other
PROPOSER or to secure any advantage against OWNER any person interested in the proposed
contract; and that all statements in said Proposal are true ; and further, that such PROPOSER has
not , directly or indirectly submitted this Proposal, or the contents thereof , or the contents
thereof, or divulged information or date relative thereto any association or to any member or
agent thereof.
Proposer
Sworn to and subscribed before this ____________day of _________________________,
[YEAR]
Notary Public for South Carolina
My Commission Expires