Sickness and Accidental Group Ins for International Students

MCNEESE STATE UNIVERSITY
LAKE CHARLES, LOUISIANA
BID NO. D2700002
PROPOSAL FOR FURNISHING
STUDENT BODY SICKNESS AND ACCIDENTAL GROUP INSURANCE PLAN
For lnternational Students
proposals will be received up to AUQU,ST 4. 2Q26 hv 2:00 p.m. at McNeese State University in Lake Charles, Louisiana. Proposals
will not be received after specified houiand daie. At specified hour and date, the proposals will be publicly opened and read aloud in
the Office of Purchasing located in Smith Hall, Rm. 120 on the campus of McNeese State University'
This is a CompetitiveSeated Bid. Bids must be received by the due date and time in the Purchasing Office at McNeese State
University, P.O. Box 92415, Lake Charles, LA 70609.
BIDS MUST BE RETURNED IN A SEALED ENVELOPE/PACKAGE WITH THE BID NUMBER WRITTEN ON ALL PACKAGES.
RETURN TO ONE OF THE ADDRESSES LISTED BELOW.
Your sealed bid may be mailed or delivered by hand or courier service'
NOTE: FAX, EMAIL OR ANY OTHER ELECTRONIC SUBMISSIONS ARE NOT ACCEPTABLE.
*The address for mailing (U.S. Postal Service): McNeese State University, Purchasing Department, Box 92415, Lake
Charles, LA 70609.
**Theaddressforhandorcourierservice:
McNeeseStateUniversity,PurchasingDepartment,l50LawtonDrive,SmithHall,
Room 120A, Lake Charles, LA 70607.
Bidder is hereby advised that the U.S. Postal Service (USPS) does not make deliveries to the McNeese Purchasing Department's
physical location, lf delivering by USPS to the Box listed above, please allow sufficient time for the mail to then be transmitted to the
McNeese Purchasing Department. The McNeese Purchasing Department must receive the sealed bid at its physical location bythe
date and time specified in this bid. Failure to meet the bid opening date and time shall result in rejection of the bid.
**Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to the McNeese Purchasing
Department's physical location. The McNeese Purchasing Department is not responsible for any delays caused by the Bidders
chosen means of delivery (U.S. Postal Service, FedEX, UPS, etc.), Bidder is solely responsible for the timely delivery of its bid.
Failure to meet the bid opening date and time shall result in rejection of the bid.
Complete details governing the policies and procedures to be followed in responding to the request for proposal are contained in
these documents.
The successful bidder must accept purchase orders.
McNeese State University is tax exempt.
All inquiries or questions from prospective bidders must be $bmitted in writing to debet@mcneese.edu no later than
Jufv 24,2026.

Bid N0.D2700007
FR0M: McNeese State UniversitY
Purchasing Office, Smith Hall Room 120
P.0. Box 92415
Lake Charles, LA 70609
To Whom lt May Concern:
The undersigned certifies that he/she has (or they have) carefully examined the instructions, policies and procedures and
agrees to comply wit[ same; on the basis of the request, the undersigned proposes the attached plan at the price stated'
FIRM NAME:
SIGNED BY:
(By signing this proposal, proposer certifies compliance with L R S.39:1594'
Act 121 ofl997,)
NAME (Printed)
TITLE:
ADDRESS:
TELEPHONE NO (toll free &/or collect):
FAX NO:
DATE:
Bidde/s Initials

Bid N0 D2700007
GENERAL CONDITIONS, INSTRUCTIONS,
POLICIES AND PROCEDURES
OBJECTIVE:
To provide limited benefit medical and accidental group insurance coverage for F-1 or J-1 students which meets the
22CFR62.l4attached,andtoimplementcoveragebyAugust
requirementssetforthinthecodeoffederalregulation-
12,2026.
sIcKNESS and ACCIDENTAL INSURANCE, meeting 22CFR]62j4
For a one (1) year period from August 12,2026 to August 11,2027 '
Based upon mutual agreement between the University and the successful bidder' this
contract may be extended for TWO (2) additional twelve (12) month periods at the same
prices, termi and conditions. Both parties must agree to an extension'
MANDATED FOR F,1 INTERNATIONAL STUDENTS, AVAILABLE FOR J'1 EXCHANGE VISITORS
SUBMITTAL OF PROPOSALS:
The bidder must submit two (2) hard copies of this proposal on the form herein provided with the blanks filled for each and
every item and a ,,searchable'; electronic copy on a USB flash drive. The bidder must state the prices (written in ink or
Eachpaqeistobeinitialedorsi,qnedwhererequested. Proposals
typel)onthe"BlDpRlClNG/pRopoSALFORM".
,.i-.,'r' 6r rejected if they show additions not called for, conditions or alternate bids, or for incomplete bids. The proposals
sn jtt tfren be sealed and mailed or delivered to one of the addresses below before the time set for receiving proposals as
entered on the front sheet hereof. Proposals received after the time set will not be considered.
McNeese State UniversitY
Purchasing Office, Smith Hall, Room 120, 150 Lawton Drive
P.O. Box 92415
Lake Charles, LA 70609,
CRITERIA TO BE USED IN DETERMINING AWARD:
1. The University reserves the right to award proposal on an individual item basis, a combination of items basis,
or as a total package to one vendor, whichever is in the best interest of the University.
2. Bidder must follow all the instructions listed under SUBMITTAL OF PROPOSALS. Bidder confirms to all said
material by initialing each page where indicated.
3. The University will not be required to accept the lowest responsive and responsible bid based just on price. ln
addition to gross premium, financial strength of the company and coverage rendered will serve as a basis for
award of the contract,
Bidde/s Initials

Bid N0.D2700007
REJECTION OF BIDS:
McNeese State University reserves the right to reject any and all bids and to waive any informalities incident thereto' The
University does not obligate itself to accept the lowest or any other proposal'
NO BIDS MAY BE WITHDRAWN AFTER OPENING HOURAND DATE AS SHOWN ON COVER PAGE. BIDS MAY BE
REJECTED IF ALL PAPERS ARE NOT INCLUDED, SUCH AS THE PROPOSAL SHEETS, INSTRUCTIONS TO
BIDDERS, STANDARD TERMS AND CONDITIONS, SPECIFICATIONS, SCHEDULE OF ITEMS, ETC.
METHOD OF ENROLLMENT:
The University will be the collecting agent at registration. The method of enrollment of each student in the group insurance
plan will be as follows:
All F-1 - non-immigrant undergraduate and graduate internationa/sfudenfs, regardless of the number of hours enrolled,
will be assessed in tfrelr tuition through lhe lnternationalstudent lnsurance Fees. Students enrolled for the preceding
semester will be covered by the policy during the semester break if the student registers for the following semester.
Students enrolled in the Fali and registered for the Spring semester will be considered a continuing student; in order to
keep the policy enforced, they must pay the summer premiums.
All J-1 International Exchange Visitor / J-2 Dependents will be offered coverage under this policy as these benefits will
meel22 CFR 62.14 compliance requirements'
QUALIFICATIONS OF BIDDERS:
The Bidder shall submit the following:
1. Evidence the insurance company can meet all requirements outlined in 22 CFR 62.14,with the exception of "actual
duration" (small time-gaps in coverage may occur due to the nature of enrollment).
2, Evidence of successful operation in providing international student insurance coverage at other universities'
3. A list of Universities and Colleges and contact information to whom bidder is currently providing 22 CFR 62'14
minimum coverage (or greater) for international students.
Best's Key Rating Guide rating of A- or better, which includes A, A+, and A++ and Best's financial size category
classification.
4. Evidence the insurance company is authorized to do business in the State of Louisiana.
5, Evidence the agent or agency submitting the proposal is licensed to do insurance business in the State of Louisiana.
Information detailing claims procedures for students and evidence of successful claims processing. The
University reservei the right to request claims in terms of type, quantity, and cost without violating the
privacy of students.
6. A complete list of health-care facilities in the Lake Charles area at which the insurance company's 22 CFR 62'14
minimum coverage plan may be used; specify those facilities considered to be in-network
Bidde/s lnitials

Bid N0.D2700007
SIGNATURE AUTHORITY:
ln accordance with 1.R.S,39: 1594 (Act 121 of 1997), the person signing this bid must.be:
1. A current corporate officer, partnership r.rbrt or other inoiviouat specifically authorized to submit a bid as
reflected in the appropriate records on file with the Secretary of state; or
2. An individuatauthorized to bind t'e comfany as reflected byan accompanying corporate resolution, certificate,
or affidavit.
3. other documents indicating authority, which are acceptable to the public entity'
By signing the bid, the bidder certifies compliance with the above'
GENERAL STUDENT COVERAGE:
coverage will provide protection as ouilined in 22 CFR 62,14, with the exception of "actual duration", to cover all
registered F-1 non-immigrant international students'
These participating students of McNeese state University will be covered at home, school, or while traveling for twenty-
four (2a) hours a d'ay inrougnout the school year, provided (s)he is enrolled on a continuous basis'
coverage shall be on a continuous basis commencing approximately seven (7) days prior to the opening of the fall
semester and ending at the close of the third day after t-ne eno of the summer semester. The coverage is to be in effect
during the interim semester break periods.
Effective and termination date on a non-continuous basis include seven (7) days travel time to school and seven (7) days
travel time returning from school. protection is to be in effect during all interim vacation and holiday periods during
semester.
coverage will become invalid for students who voluntarily leave school within thirty-one (31) days of their effective date of
c0verage,
Coverage does not cover injuries resulting in the practice of play for intercollegiate sports.
Coverage will remain in effect for the applicable semester if a student leaves after the thirty-one (31) days of coverage,
unless the insured student enters a military service, in which case coverage would terminate upon such entrance' lf an
insured student would enter the armed forces, the company will make a pro-rata refund or premium.
ln the event a student should resign before the end of the semester as a result of an accident or illness, (s)he will continue
to receive benefits for the particirlar illness / injury until the treatment is completed, or has received payment of the
maximum limits, or the time of the policy has expired, whichever comes first.
Bidde/s lnitials

Bid N0.D2700007
DEPENDENT COVERAGE:
Eligible dependents include the spouse (husband or wife) or Domestic Partner of the Named Insured and their dependent
children,
This coverage is to be on a voluntary basis on the part of each student, The University will not assess the student for
this portion of the contract. Rtt arrangements and uitllng for this section are to be made directly between the successful
bidder and students, Vendor is to have an on-line enrollment service available for students'
The estimated number of students per semester to be insured range from 250-450. Actual number of students may
be more or less based on student enrollment'
prior claim history and loss information with students' names and date of birth are not available due to privacy
reasons.
prior claim history and loss information for the last three years are included'
Bidde/s Initials

Bid N0.D2700007
BID PRICING/PROPOSAL FORM
SICKNESS and ACCIDENTAL INSURANCE, meeting 22CFR62.14
gAgE Blp_lA: sIcKNESS and ACCIDENTAL INSURANCE, meeting 22CFR62J4
MANDATED FOR F.1 INTERNATIONAL (GRADUATE, UNDERGRADUATE AND INTENSIVE ENGLISH
pROGRAM) STUDENTS WITH HARD WAIVER; AVAILABLE FOR J'1 EXCHANGE VISITOR
For a one (1) year period from August12,2026 through August 11,2027.
Based upon mutual agreement between the University and the successful bidder, this
contract may be extended for TWO (2) additional twelve (12) month periods at the same
prices and terms. Both parties must agree to any extension.
In compliance with your invitation for Bids, the undersigned having read and examined all the specifications for a 22 CFR
62.14 compliant plan, hereby proposes to furnish Student Health lnsurance during the2026-2027 school yearforthe
lnternational Students at McNeese State University in Lake Charles, Louisiana, as called by said documents for the sum
of:
STUDENT COVERAGE (per enrolled student / semester):
Per Fall Dollars and $
:
Per Spring: Dollars and $
and ---
Per Summer: Dollars $
-
-Cen-Ctse;n ts;
-
-Cents;
All quoted prices to remain firm for the length of the contract'
DEpENDENT COVERAG E: Voluntarybasis on the part of each student. (The following will not be used in calculating the
low bid.)
l/We propose to furnish medical and accidental insurance coverage to the spouse and/or dependent children of the
insured internationalsfudenfs at the University of Louisiana at Lafayette, according to the following schedule'
SPOUSE EACH DEPENDENT CHILD
$_ $_
Fall:
$_ $_
Spring
$_
Summer
All quoted premiums are to remain firm for the length of the contract,
Include/attach correspondence in regards to copays and/or deductibles to specific coverages.
Add other additional pages necessary.
Biddeds Initials

22 CER 62.74 (up to date es of.7 I OG | 2026) 22 CtT., 62.14 (july 6, 20 25)
Insurance.
Thi.."nt..t i. ft"m the eCFR and is authoritative but unoffrcial'
Title 22 -Foreign Relations
Chapter I -DePartment of State
Subchapter G -Public Diplomacy and Exchanges
Part 62 -Exchange Visitor Program
Subpart A -General Provisions
Authority: 8 u.s.c.1101(a)(15)(J),1182, 1184,1258;22 U.S.C.1431 et seq.;22U.S.C.24_51 et seq;219.-5.9 ?.6!]9;?19.S C
6 1 s e 3 7 1 8 - 6 c s o s m 3; p . n , e p o :i r ? s d a ; n '8 iz a r t j i : o s n . i. F l r a i n z n i; o . i " 2 "t i o b f n 1 - s q )7 i6 7 ,4 o 2 t F p R u o 6 . 2 t- 4 . 6 t - 1 o , z g - s 9 o 1F , .'l1i ,1 5 9 s ! t 7 a t c . q 3 T s4 P ' ( P 8 , u ? . 9 s 0 .c ., . E 1 . 3 o 7 ' 2 1 2 n 0 o 4 te 8 ) , ; 4 3 an F d R 8 1 U .3 . 3 s 1 . 6 c 1 . , 3 cFR'
1761-1762.
Source:5gFR15196,Mar. 19, 1993,unlessotherwisenoted.Redesignatedat64FR54539,Oct.7,1999.
EditorialNote: Nomenclature changes to part 62 appear at 64 FR 54539,Oct.7,1999, and 67 FR17612,17613'
Apr. 11 ,2002.
52.14Insurance.
S
(a) Sponsors must require that all exchange visitors have insurance in effect that covers the exchange
visitors for sickness or accidents during the period of time that they participate in the sponsor's exchange
visitor program. In addition, sponsors must require that accompanying spouses and dependents of
exchange visitors have insurance for sickness and accidents. Sponsors must inform all exchange visitors
that they, and any accompanying spouse and dependent(s), also may be subject to the requirements of
the Affordable Care Act.
(b) The period of required coverage is the actual duration of the exchange visitor's participation in the
sponsor's exchange visitor program as recorded in SEVIS in the "Program Begin Date," and as applicable,
the "program End Date," "Effective Program End Date," or "Effective Date of Termination" fields. Sponsors
are not authorized to charge fees to their sponsored exchange visitors for the provision of insurance
coverage beyond any demonstrable and justifiable staff time. Sponsors are not required to, but may, offer
supplemental "entry to exit" coverage (,.e., coverage from the time the exchange visitor departs his or her
home country until he or she returns). lf the sponsor provides health insurance, or arranges for health
insurance to be offered the exchange visitor, via payroll deduction at the host organization, the exchange
visitor must voluntarily authorize this action in writing and also be given the opportunity to make other
arrangements to obtain insurance. These authorizations must be kept on frle by the sponsor. Minimum
coverage must Provide:
(1) Medical benefrts of at least $t oo,ooo per accident or illness;
(2) Repatriation of remains in the amount of $25,000;
(3) Expenses associated with the medical evacuation of exchange visitors to his or her home country in
the amount of S50,000;and
(4) Deductibles not to exceed $500 per accident or illness'
(c) Insurance policies secured to fulfill the requirements of this section:
(1) May require a waiting period for pre-existing conditions that is reasonable as determined by current
industrv standards;
22 cER 62.!4(cXt) (enhance d display) page 1 of 2

22 CFR 62.14 (up to date as of.7 l0612026) 22 cFR 62.14(cX2)
Insurance.
(2) May include provisions for co-insurance under the terms of which the exchange visitor may be
required to pay up to 257o of the covered benefits per accident or illness; and
(3) Must not unreasonably exclude coverage for perils inherent to the activities of the exchange program
in which the exchange visitor participates'
(d) Any policy, plan, or contract secured to fill the above requirements must, at a minimum, be:
(1) Underwritten by an insurance corporation having an A.M. Best rating of 'A-" or above;a McGraw Hill
Financial/Standard & poor's Claims-paying Ability rating of 'A-" or above; a Weiss Research, lnc'
rating of "B + " or above; a Fitch Ratings, lnc. rating of 'A-" or above; a Moody's Investor Services
rating of 'A3" or above; or such other rating as the Department of State may from time to time
sPecifY;or
(2) Backed by the full faith and credit of the government of the exchange visitor's home country; or
(3) part of a health benefits program offered on a group basis to employees or enrolled students by a
designated sPonsor; or
(4) offered through or underwritten by a federally qualified Health Maintenance organization or eligible
competitive Medical plan as determined by the centers for Medicare and Medicaid Services of the
U.S. Department of Health and Human Services'
(e) Federal, state or local government agencies; state colleges and universities; and public community
colleges may, if permitted by law, self-insure any or all of the above-required insurance coverage.
(f) At the request of a non-governmental sponsor of an exchange visitor program, and upon a showing that
such sponsor has funds readily available and under its control suffrcient to meet the requirements of this
section, the Department of State may permit the sponsor to self-insure or to accept full financial
responsibility for such requirements'
(g) The Department of State may, in its sole discretion, condition its approval of self-insurance or the
acceptance of full financial responsibility by the non-governmental sponsor by requiring such sponsor to
secure a payment bond in favor of the Department of State guaranteeing the sponsor's obligations
hereunder.
(h) Accompanying spouses and dependents are required to be covered by insurance in the amounts set forth
in paragraph (b) of this section. Sponsors must inform exchange visitors of this requirement, in writing, in
advance of the exchange visitor's arrival in the United states.
(i) Exchange visitors who willfully fail to maintain the insurance coverage set forth above while a participant
in an exchange visitor program or who make material misrepresentations to the sponsor concerning such
coverage will be deemed to be in violation of these regulations and will be subject to termination as an
exchange visitor.
0) Sponsors must terminate an exchange visitor's participation in their program if the sponsor determines
that the exchange visitor or any accompanying spouse or dependent willfully fails to remain in
comPliance with this section.
[79 FR 60307,)ct. 6,2014]
page2of2
22 cER 62.74(j) (enhanced display)

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