Shredding Services

Agency: Superior Court of California County of Alameda
State: California
Type of Government: State & Local
NAICS Category:
  • 561990 - All Other Support Services
Posted Date: Nov 2, 2021
Due Date: Dec 6, 2021
Solicitation No: RFP SC 1806.2021.1
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RFP SC 1806.2021.1
Shredding Services
Request for Proposal
Attachment 1 - Administrative Rules Non-IT Services
Attachment 2 - Standard terms and Conditions
Attachment 3 - Acceptance of Terms and Conditions
Attachment 4 - General Certification Form
Attachment 5 - Darfur Certification
Attachment 6 - Payee Data Record
Attachment 7 - Unruh Civil Rights Act
Attachment 8 - Bidders Declaration
Attachment 9 - DVBE Declaration
Attachment 10 - Question-and-Answer-Form
Attachment 11 - Contact Sheet

Attachment Preview

RFP Title: Confidential Document Destruction and Shredding Services
RFP Number: RFP SC 1806.2021.1
REQUEST FOR
PROPOSALS
SUPERIOR COURT OF CALIFORNIA, COUNTY OF
ALAMEDA
REGARDING:
Confidential Document Destruction and Document
Shredding Services
RFP SC 1806.2021.1
PROPOSALS DUE:
December 6, 2021 NO LATER THAN 3:00 P.M. PACIFIC TIME
1
RFP Title: Confidential Document Destruction and Shredding Services
RFP Number: RFP SC 1806.2021.1
TABLE OF CONTENTS
1.0 Background Information
2.0 Description of Services and Deliverables
3.0 Timeline for this RFP
4.0 RFP Attachments
5.0 Payment Information
6.0 Pre-Proposal Site Visit
7.0 Submissions of Proposals
8.0 Proposal Contents
9.0 Offer Period
10.0 Evaluation of Proposals
11.0 Interviews
12.0 Confidential or Proprietary Information
13.0 Disabled Veteran Business Enterprise Incentive
14.0 Protests
2
RFP Title: Confidential Document Destruction and Shredding Services
RFP Number: RFP SC 1806.2021.1
1.0 BACKGROUND INFORMATION
The Court is in need of confidential document destruction/shredding to be performed at
all of its locations within Alameda County, which at this time amounts to nine (9) Court
facilities.
2.0 DESCRIPTION OF SERVICES AND DELIVERABLES
The Court seeks the services of a person or entity with expertise in confidential document
destruction/shredding services to contract with for an initial term of one (1) year, with a
possible four (4) one (1) year options to extend. The selected vendor must be able to
work with the Court’s schedule and security requirements for regular pickup and
shredding services.
A. Vendor shall provide locking containers to customer at specified locations to be
used for deposit of confidential documents. Number of service locations is subject
to change at any time during the Contract period.
B. If more shredding containers are required during the course of the contract,
vendor will supply these additional containers at no extra cost to the Court and
only charge the quoted rate per container for shredding as they are added into
service.
C. Number of containers per location is subject to change based on the Court’s
operational needs.
D. Vendor must provide a certificate of destruction for each shredding job
performed. An invoice indicating the shredded amount may be acceptable.
E. Vendor will collect customer materials and destroy by shredding equipment so as
to render the contents unreadable.
F. Service will be provided upon a mutually agreed upon schedule; most locations
require bi-weekly service with others on an on-call basis, between the hours of
8:00 a.m. and 4:00 p.m. Service periods for each site are noted below.
G. Vendor must be able to provide on-call shredding services as needed.
H. All employees of the vendor must be bonded.
I. If requested by the Court, vendor will provide proof of fingerprint record checks
of all employees who will come into contact with Court property for clearance
purposes prior to any work commencing.
3
RFP Title: Confidential Document Destruction and Shredding Services
RFP Number: RFP SC 1806.2021.1
J. The Court will request for the vendor to pick up bankers boxes to be shredded off
site from time to time on an as needed basis for a fixed destruction fee per box or
pick up.
K. Vendor to provide shredding services for microfilm, diskettes, and computer hard
drives on request at a fixed cost for the life of the contract.
L. Current bin sizes are based on current vendor’s inventory. Alternate bin sizes are
acceptable providing the overall volume of the container is equivalent at each
location on the breakdown below. Example: 64 Gallon bin x 2 equals total volume
of 128 gallons.
M. Proposed bin size not to exceed 100 gallons due to space constraints.
N. Authority to add or subtract bins shall fall under the Facilities Unit, and therefore
any request from non-facilities personnel to add or subtract bins must first be
approved by Facilities first before the selected Contractor can proceed with
processing the order.
O. All orders for extra shred bins to accommodate Court projects will be subject to
the same prices as the rest of the Contract.
P. Services required will be performed at the 9 Court locations per the schedule
below:
Building
Rene C. Davidson
Courthouse
Wiley W. Manuel
Courthouse
County
Administration
Building
Berkeley
Courthouse
George E.
McDonald Hall of
Justice
Juvenile Justice
Center
Address
1225 Fallon Street,
Oakland, CA 94612
661 Washington
Street, Oakland,
CA 94607
1221 Oak Street,
Oakland, CA 94612
Service Schedule
(65 Gal/167 Gal)
Bi-Weekly
Bi-Weekly/Weekly
as Needed
Bi-Weekly
Number of
Receptacles
(65 Gal/167 Gal)
15
9/2
10
2120 Martin Luther On Call
4
King Jr. Way,
Berkeley, CA
94704
2233 Shoreline
Bi-Weekly
3
Drive, Alameda,
CA 94501
2500 Fairmont
Bi-Weekly
6
Drive, Suite 3013,
San Leandro, CA
94578
4
RFP Title: Confidential Document Destruction and Shredding Services
RFP Number: RFP SC 1806.2021.1
Hayward Hall of 24405 Amador
Bi-Weekly
7
Justice
Street, Hayward,
CA 94544
Fremont Hall of
39439 Paseo Padre Bi-Weekly
1
Justice
Parkway, Fremont,
CA 94538
East County Hall of 5151 Gleason
Monthly
4
Justice
Drive, Dublin, CA
94568
3.0 TIMELINE FOR THIS RFP
The Court has developed the following list of key events related to this RFP. All dates
are subject to change at the discretion of the Court.
RFP issued
EVENT
Pre-Proposal Site Visit (estimate only)
Deadline for questions
Questions and answers posted
Latest date and time proposal may be submitted
Anticipated interview dates (estimate only)
DATE
November 2, 2021
November 15, 2021 Day 1
Site Visits
November 16 Day 2 Site
Visits
November 19, 2021
December 2, 2021
December 6, 2021
no later than 3:00 P.M.
December 13, 2021 to
December 17, 2021
Evaluation of proposals (estimate only)
Notice of Intent to Award (estimate only)
Negotiations and execution of contract (estimate
only)
Contract start date (estimate only)
Contract end date (estimate only)
January 3, 2022 to January 13,
2022
January 14, 2022
January 17, 2022 to January
24, 2022
February 1, 2022
January 31, 2023
With options to extend to
January 31, 2027
5

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