Shredding Services

Agency:	City of Warwick
State:	Rhode Island
Type of Government:	State & Local
NAICS Category:	561990 - All Other Support Services
Posted Date:	Feb 16, 2024
Due Date:	Mar 6, 2024
Solicitation No:	2025-008
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

Francis M. Gomez

Purchasing Agent

Frank J. Picozzi

Mayor

City of Warwick

Purchasing Division

(Mailing Address)

3275 Post Road

Warwick, Rhode Island 02886

Tel (401) 738-2013

Fax (401) 737-2364

The following notice is to appear on the City of Warwick’s website Friday, February

16, 2024. The website address is http://www.warwickri.gov/bids.

CITY OF WARWICK

BIDS REQUESTED FOR

Bid2025-008 Shredding Services

Specifications

Specifications are available in the Purchasing Division, Warwick City Hall, Monday

through Friday, 8:30 AM until 4:30 PM on or after Friday, February 16, 2024. If you

received this document from our homepage or from a source other than the City of

Warwick Purchasing Division, please check with our office prior to submitting your bid to

ensure that you have a complete package. The Purchasing Division cannot be responsible

to provide addenda if we do not have you on record as a plan holder.

Submissions

All bids should be submitted with one (1) original and two (2) copies in a sealed envelope

(total of three (3) copies), which should read: YOUR COMPANY NAME plainly marked on

the exterior of the envelope as well as “Bid2025-008 Shredding Services”. No bids will be

accepted via Facsimile or email. All bids must be sealed. Sealed bids will be received by the

Purchasing Division no later than 11:00 AM, Wednesday, March 6, 2024. The bids will be

opened publicly commencing at 11:00 AM on the same day at 65 Centerville Road, Meeting

Room 2.

Delivery

If delivering in person or sent by delivery service (FedEx/UPS/DHL etc.) use physical address

65 Centerville Road, Warwick, RI 02886, Suite D. If sent via United States Postal Service use

mailing address 3275 Post Road Warwick, Rhode Island 02886.

Awards

Awards will be made on the basis of the lowest evaluated or responsive bid price.

Questions

Please direct questions related to the bidding process, how to fill out forms, and how to

submit a bid (Pages 1-8) to the Purchasing Division.

 Email: bids@warwickri.gov

 Phone: 401-738-2013

Please direct all questions related to the specifications outlined (beginning on page 9) to the

issuing department’s subject matter expert:

 Name: Lt. Timothy Kenyon

 Title: Administrative Services Division Supervisor, WPD

 Phone: 401-468-4314

 Email: timothy.kenyon@warwickri.gov

Individuals requesting interpreter services for the hearing impaired must notify the

Purchasing Division at 401-738-2013 at least 48 hours in advance of the bid opening date.

Original Signature on File

Francis M. Gomez

Purchasing Agent

PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID

Acknowledgement of Addendum (if applicable)

Addendum Number

_______________

Signature of Bidder

____________________

COMPANY NAME: _______________________________________

COMPANY ADDRESS: ____________________________________

BIDDER'S SIGNATURE: __________________________________

BIDDER'S NAME (PRINT): ________________________________

TITLE: ___________________ TEL. NO.: ___________________

EMAIL ADDRESS: _______________________________________*

*Please include your email address. Future bids will be emailed, unless otherwise noted.

===============================================================

II. AWARD AND CONTRACT:

The CITY OF WARWICK, acting as duly authorized through its Purchasing

Agent/Finance Director/Mayor, accepts the above bid and hereby enters into a contract with

the above party to pay the bid price upon completion of the project or receipt of the goods

unless another payment schedule is contained in the specifications. All terms of the

specifications, both substantive and procedural, are made terms of this contract.

DATE: ___________________________ ________________________________

Bid2025-008

Purchasing Agent

PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID

CERTIFICATION & WARRANT FORM*

This form must be completed and submitted with sealed bid.

Failure to do so will result in automatic rejection.

Any and all bids shall contain a certification and warrant that they comply with all relevant and

pertinent statues, laws, ordinances and regulations, in particular, but not limited to Chapter 16-

Conflicts of Interest, of the Code of Ordinances of the City of Warwick. Any proven violation of

this warranty and representation by a bidder at the time of the bid or during the course of the

contract, included, but not limited to negligent acts, either directly or indirectly through agents

and/or sub-contractors, shall render the bidder’s contract terminated and the bidder shall be

required to reimburse the City for any and all costs incurred by the City, including reasonable

attorney fees, to prosecute and/or enforce this provision.

___________________________________________

Signature

___________________________________________

Company Name

___________________________________________

Address

___________________________________________

Address

______________________

Date

*This form cannot be altered*

CITY OF WARWICK

NOTICE TO BIDDERS

Bid2025-008 Shredding Services

The IRS Form W-9 is available on www.warwickri.gov should be completed and

submitted with the bid if the bidder falls under IRS requirements to file this form.

All bids should be written in ink or typed. If there is a correction with whiteout, the

bidder should initial the change.

Any deviation from the specifications must be noted in writing and attached as part of

the bid proposal. The bidder should indicate the item or part with the deviation and

indicate how the bid will deviate from specifications.

Bids received prior to the time of the opening will be securely kept, unopened. No

responsibility will be attached to an officer or person for the premature opening of a bid

not properly addressed and identified.

The opening of bids will be in the order established by the posted agenda and the

agenda will continue uninterrupted until completion.

Once an item has been reached and any bids on that item has been opened, no other

bids on that item will be accepted and any such bid will be deemed late.

Negligence on the part of the bidder in preparing the proposal confers no rights for the

withdrawal of the proposal after it is open.

The contractor will not discriminate against any employee or applicant for employment

because of physical or mental handicap for any position for which the employee or

applicant is qualified and that in the event of non-compliance the City may declare the

contractor in breach and take any necessary legal recourse including termination or

cancellation of the contract.

A bidder filing a bid thereby certifies that no officer, agent, or employee of the City has a

pecuniary interest in the bid or has participated in contract negotiations on the part of the

City, that the bid is made in good faith without fraud, collusion, or connection of any

kind with any other bidder for the same call for bids, and that the bidder is competing

solely in his own behalf without connection with, or obligation to, any undisclosed

person or firm.

All proposals submitted become the property of the City and will not be returned. If the

company intends to submit confidential or proprietary information as part of the proposal,

any limits on the use or distribution of that material should be clearly delineated in

writing. This information should be submitted in a sealed envelope, clearly labeled

confidential and where it should be submitted in the response. Please be advised of the

Freedom of Information Act as it may pertain to your submittal.

Shredding Services

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also