Sheriff Uniforms 2024

Agency: Jefferson County
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 315210 - Cut and Sew Apparel Contractors
Posted Date: Jan 10, 2024
Due Date: Feb 13, 2024
Solicitation No: Bid No. 24-0007
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 24-0007
Bid Title: Sheriff Uniforms 2024
Category: Invitation For Bids & Request for Proposals
Status: Open

Description:

Sheriff Uniforms 2024

Publication Date/Time:
1/10/2024 2:00 PM
Closing Date/Time:
2/13/2024 2:00 PM
Contact Person:
Lt. Colonel Timothy Whitney
Related Documents:

Attachment Preview

JEFFERSON COUNTY
DEPARTMENT OF ADMINISTRATIVE SERVICES
729 MAPLE ST / PO BOX 100
HILLSBORO MO 63050
WWW.JEFFCOMO.ORG
Request for Proposal: SHERIFF UNIFORMS 2024
BID #: 24-0007
Date Issued: 01/09/2024
PROPOSALS SHALL BE ACCEPTED UNTIL: TUESDAY, FEBRUARY 13, 2024, AT 2:00 P.M. LOCAL TIME.
Specification
Contact:
LT. COLONEL TIMOTHY WHITNEY
Jefferson County Sheriffs Office
636-797-5528
Twhitney@jeffcomo.org
Contract
Contact:
JACKIE DOYLE
Department of Administrative Services
636-797-5380
Mail (3) Three
Complete Copies
With Vendor And
Proposal
Information As
Shown In Sample:
SAMPLE ENVELOPE
VENDOR NAME
VENDOR ADDRESS
CONTACT NUMBER
DEPARTMENT OF THE COUNTY CLERK
JEFFERSON COUNTY MISSOURI
729 MAPLE ST / PO BOX 100
HILLSBORO MO 63050-0100
SEALED PROPOSAL: (PROPOSAL NAME)
Contract Term:
ONE YEAR CONTRACT
WITH FOUR (4)
ADDITIONAL ONE YEAR
RENEWAL OPTIONS
UPON APPROVAL OF THE
COUNTY COUNCIL AND
COUNTY EXECUTIVE
The undersigned certifies that he/she has the authority to bind this company in an
agreement/contract to supply the commodity or service in accordance with all terms,
conditions, and pricing specified. This Proposal, if accepted, will constitute an Agreement
and Contract with Jefferson County, Missouri, upon approval of the County Council and
County Executive. Prices are firm during this agreement term, unless agreed upon in writing
by the County. The County has the option to renew this agreement at the same terms and
conditions as the original agreement for four (4) additional one-year terms with the written
consent of the successful bidder. Price increases for renewals are not authorized unless
approved in writing by the County.
______________________________________ ____________________________________
Company Name
Authorized Agent (Print)
Vendor
Information:
______________________________________ ____________________________________
Address
Signature
______________________________________ ____________________________________
City/State/Zip Code
Title
______________________________________ ____________________________________
Telephone #
Date
Tax ID #
______________________________________ ____________________________________
E-mail
Fax #
Request for Proposal
1
Bidders Initials________
TABLE OF CONTENTS:
Legal Notice and Request for Proposal
Page 1
Table of Contents
Page 2
Proposal Requirements
Page 3
Proposal Form and Contract
Page 5
Affidavit
Page 9
Certification for Debarment, Suspension, or Exclusion Page 11
Specifications
Page 12
*REQUIRED DOCUMENTS*
1. Current and valid Certificate of Insurance or binder showing required insurance
coverage must be provided with each bid.
(County must be added as additional insured if awarded)
2a. Proof that Bidder does not owe delinquent real or personal property in Jefferson
County (tax receipts for past 3 years)
Obtain receipts at http://jeffersonmo.devnetwedge.com
Or
2b. A notarized affidavit, on company letterhead stating that the applicant does not
own any real or personal property in Jefferson County, Missouri.
3. A Notarized affidavit of work authorization and current business entity status
with E-verification documentation (pages 9 & 10).
4. Agreement to be executed by the County upon approval by the County Council
and County Executive (Bidder is required to complete company information and
execute signature).
5. Cooperative Bid Form (last page)
6. All pages of the Invitation for Bid/Request for Proposal must be used when
submitting your bid/proposal response along with initialing each page with the
bid/proposal. Additional information may be included separately.
7. Bid deposits/bonds must be in the exact amount as stipulated in the bid. (if
required)
*BIDS MAY BE REJECTED IF REQUIRED DOCUMENTATION IS NOT
INCLUDED OR COMPLETED AT DISCRETION OF THE COUNTY
Request for Proposal
2
Bidders Initials________
PROPOSAL REQUIREMENTS
Bidder shall initial all pages and return where the Bid Document denotes
“BIDDER”S INITIALS:_____”
A.
DEFINITIONS:
1. The term "County" means the Jefferson County, Missouri and its designated representatives.
2. The term "Vendor" means Supplier, Contractor, and Seller and includes designated representatives.
3. The term “RFP” means Request for Proposal.
4. The term “Agreement/Contract means Binding Agreement, Contract, Request for Purchase, Order.
B.
PROPOSAL SUBMISSION:
Submit bid form in original (one original) and two (two copies) with all specification pages, if applicable. No facsimile or electronic
proposals shall be accepted and shall be rejected. A fully executed Affidavit is required by Section 285.530 RSMo., and shall be
submitted with the proposal form. A copy of the Affidavit is attached hereto. Failure to execute the Affidavit shall result in the
proposal being rejected. Vendor shall comply with the requirements of Sections 285.525 to 285.555 of the Revised Statutes of the
State of Missouri. If any part of the work is subcontracted, each subcontractor shall comply with the same requirements of this
specification. No contractor shall knowingly employ, hire for employment, or continue to employ an unauthorized alien to perform
work within the State of Missouri. Vendor and any of its subcontractors, shall, by sworn affidavit and provision of documentation,
affirm their enrollment and participation in a federal work authorization program with respect to the employees working in
connection with the contracted services. Vendor and its subcontractors shall also sign an affidavit affirming that they do not
knowingly employ any person who is an unauthorized alien.
Prevailing Wage Vendor and its subcontractors shall pay not less than the prevailing hourly rates of wages, as determined by the
Labor and Industrial Relations Commission of Missouri. Vendor shall abide by the most current Annual Wage Order published by
the Missouri Department of Labor and Industrial Relations or other similar resources and publications. Failure to comply with any
provision, provide any required documentation, insurance forms or deposits or bonds in exact amounts or any other term or
condition that is not in strict conformance shall result in the bid being rejected.
C.
BASIS OF PROPOSAL AWARD:
Award may be made on an item-by-item basis to the lowest and best proposals or award may be made to the lowest and best
proposal total, whichever is in the best interest of the County. County may reject any or all proposals for any reason and may waive
any informality. Proposals submitted from a Missouri State Contract shall include a copy of the State Contract with the proposal.
It is further agreed that the Contract shall not be valid and binding upon the County until approved by the County Counselor, as to
legal form and is subject to the Ordinances, Resolutions and Orders of Jefferson County, Missouri, and State and Federal Law. If
no proposal or proposals have been awarded by the County Council within forty-five (45) days following the opening of the
proposal then all proposals will be deemed rejected.
D.
PROPOSAL PREPARATION:
1. Vendors are responsible for examination of drawings, specifications, schedules and instructions.
2. Each Vendor shall furnish the information required by the invitation. The vendor shall sign all required documents. All
deletions and erasures shall be initialed
3. Alternate proposals for supplies or services other than specified shall not be considered unless authorized by invitation.
4. Vendor shall state a definite time for delivery of goods or for performance of services unless otherwise specified in the
Request for Proposal.
5. When specified, samples must be timely submitted and at no expense to the County.
6. Failure to adhere to all requirements may result in the response being disqualified as non-responsive.
E.
MODIFICATION OR WITHDRAWAL OF PROPOSALS:
Proposals may be modified or withdrawn prior to the exact hour and date specified for receipt of proposals, provided the
modification or withdrawal is in writing and is delivered in the same manner as a proposal submission.
F.
LATE PROPOSALS:
It is the responsibility of the vendor to deliver his proposal or proposal modification on or before the date and time of the proposal
closing to the Department of the County Clerk of Jefferson County. Proposals received late will be rejected and returned unopened
to the vendor.
G.
BID DEPOSITS/BONDS:
Bid Deposits/Bonds are not required unless specified in the specifications. Bid deposits/Bonds must be in the exact amount as
stipulated in the bid.
.
Request for Proposal
3
Bidders Initials________
H.
MATERIAL AVAILABILITY:
Vendors must accept responsibility for verification of material availability, product schedules and other pertinent data prior to
submission of proposal and delivery time. It is the responsibility of the vendor to notify the County immediately if the materials
specified are discontinued, replaced, or not available for an extended period of time. All materials ordered by the County, shall be as
needed. A sample of materials may be requested.
I.
ALTERNATE PROPOSALS:
Where required, vendors must submit complete specifications on all alternate proposals with the proposal form. Alternate proposals
without complete specifications may be rejected. Alternate proposals and exceptions to proposal clauses must be clearly noted on
the proposal form. The County may accept or reject alternate proposals; whatever is most advantageous to the County.
J.
INCORPORATION OF DOCUMENTS:
The terms of the proposal invitation, proposal specifications, proposal form are and shall be incorporated into the contract as if fully
setout therein. The Proposal, if accepted and approved by the County Council and County Executive shall constitute the terms of a
Contract or Agreement with Jefferson County, Missouri, subject to any further Amendments, Memoranda or other documents or
specifications which must be set forth in writing and signed by all parties.
K.
ADDENDA:
Addenda to proposal specifications are incorporated by reference as if fully setout herein. It is the responsibility of the vendor to
insure and verify that they are in receipt of and completed all attached addenda’s prior to submission of proposal forms. Verification
is made by contacting the Department of Administrative Services or by reviewing the County Web Site. (www.jeffcomo.org).
L.
INSURANCE:
The Vendor/Contractor shall purchase and maintain insurance with an insurance company licensed to do business in the State of
Missouri or in the state where the vendor is incorporated or otherwise licensed to do business and which shall remain, at all times
during the term of any contract with the County, in full force and effect. Preference will be given to a Vendor/Contractor who
provides insurance with an insurance company licensed to do business in the State of Missouri, but in any event said
Vendor/Contractor shall provide said insurance at it’s own expense. Such insurance shall be provided as will protect the
Vendor/Contractor from claims which may arise out of or result from the Vendor/Contractor’s execution of the work, whether such
execution be by himself, his employees, agents, or by anyone for whose acts any of them may be liable. If any such work covered
by the Contract is to be performed on County owned or leased premises, the Vendor agrees to carry liability and workman’s
compensation insurance, satisfactory to the County, and to indemnify the County against all liability, loss, and damage arising out
of any injuries to persons and property caused by the Vendor, his sub-contractors, employees or agents. The insurance coverage
shall be such as to fully protect the County and the general public from any and all claims for injury and damage resulting by any
actions on the part of the Vendor/Contractor or its’ forces as enumerated above. All policies must name the County as an additional
insured and provide for thirty (30) days written prior to any material changes or cancellation. Any disputes regarding a breach,
insurance amounts, liability, coverage, lapse or otherwise shall be litigated in the Circuit Court of Jefferson County, Missouri and
the same shall be incorporated into any Contract agreed to by the parties.
THE COUNTY REQUIRES A CURRENT AND VALID CERTIFICATE OF INSURANCE OR BINDER SHOWING
REQUIRED INSURANCE COVERAGE MUST BE PROVIDED WITH EACH BID. JEFFERSON COUNTY MUST BE ADDED
AS AN ADDITIONAL INSURED AFTER AWARD OF THE BID. ANY LAPSE IN INSURANCE COVERAGE OR
CANCELLATION THEREOF BY THE CONTRACTOR OR SUB-CONTRACTORS DURING THE TERMS OF THE
CONTRACT SHALL IMMEDIATELY BE DEEMED A MATERIAL BREACH UNDER THE TERMS OF ANY CONTRACT.
A. ( X )Required ( ) Not Required Comprehensive General Liability Insurance
The Vendor/Contractor shall maintain and keep in full force and effect during the terms of this Contract such comprehensive
general liability insurance as shall protect them from claims which may arise from operations under this Contract, whether such
operations be by themselves or by anyone directly or indirectly employed by them. The amounts of insurance shall be not less
than $1,000,000.00 combined single limit for any one occurrence covering both bodily injury and property damage, including
accidental death.
B. ( X )Required ( ) Not Required Professional Liability Insurance
The Vendor/Contractor shall provide the County with proof of Professional Liability Insurance, which shall protect the County
against any and all claims, which might arise as a result of the operation of the Vendor/Contractor in fulfilling the terms of this
Contract during the life of the Contract. The minimum amounts of such insurance will be $1,000,000.00. Should any work be
subcontracted, these limits will also apply.
C. ( X )Required ( ) Not Required Worker’s Compensation Insurance:
per Missouri Revised Statutes Chapter 287
Request for Proposal
4
Bidders Initials________
The Vendor/Contractor or his sub-contractor or contractors, shall maintain and keep in force of this Contract such worker’s
compensation insurance limits as required by the statues of the State of Missouri and Employer’s Liability with limits no less
than $500,000.00.
M.
PROPOSAL OPENINGS:
Proposals will be publicly opened and read aloud at the time indicated on page 1. The vendors and the public are invited but not
required to attend the formal opening of the proposals. No decisions relating to the award of a contract or agreement will be made
at the opening.
N.
PROPOSAL TABULATIONS:
Proposal Tabulations will be available 5 to 7 business days following the proposal opening. Proposal submissions are open for
public review at the time of the proposal opening. Proposal tabulations are posted on the County’s web-site address,
www.jeffcomo.org, under the services tab, Invitation for Bid/Request for Proposal link. NO COPIES of proposal tabulations are
sent to vendors.
PROPOSAL FORM AND CONTRACT
A.
PROPOSAL REPRESENTATIONS:
The vendor, by executing the proposal form certifies that:
1. The proposal complies with Request for Proposal, Form and Proposal Specifications.
2. The vendor is not debarred or suspended from participation in Federal Assistance programs.
B.
TAXES:
No bid or proposal shall be awarded by Jefferson County unless the prospective bidder provides proof that the bidder does not owe
delinquent real or personal property taxes to Jefferson County. The prospective bidder may be required to provide proof in the form
of an original paid tax receipt issued by the Jefferson County Collector or a verified affidavit stating that the applicant does not own
any real or personal property in Jefferson County. Tax receipts for the past 3 years are required and may be obtained at
http://jeffersonmo.devnetwedge.com/ or a notarized affidavit stating that the applicant does not own any real or personal property
in Jefferson County on company letterhead.
Section 135.040 of the Jefferson County Code of Ordinances (Ord. No. 10-0411) requires that no bid or proposal shall be
awarded by Jefferson County unless the prospective bidder provides proof that the bidder does not owe delinquent real or
personal property, or that the bidder does not own any real or personal property in Jefferson County. All delinquent real
or personal property taxes shall be paid, in-full, prior to the award of any bid, or proof shall be provided that the bidder
does not own any real or personal property in Jefferson County prior to the award of any bid. Jefferson County considers
that the failure to pay any and all real or personal property taxes due Jefferson County, Missouri, the failure to report all
real or personal property owned, held or used in Jefferson County, the failure to provide proof thereof, and/or the failure to
keep said tax bills current shall be deemed a material breach of the contract and will subject the contract to immediate
cancellation. All taxes, due and owing, must be paid in full at the time the bid is awarded by Jefferson County and remain
paid during the entire term of the contract unless the prospective bidder provides proof that the bidder does not own real or
personal property in Jefferson County. This requirement shall not apply to the award of bids for projects which are funded
in whole or in part by Federal funds.
C.
CERTIFICATION OF INDEPENDENT PRICE DETERMINATION:
1. The prices in the proposal shall be independently determined, without consultation, communication, or agreement for the
purpose of restricting competition as to any matter relating to price with any Vendor or other person.
2. Unless otherwise required by law, the prices shall not have been knowingly disclosed by the Vendor prior to opening; or
3. No attempt has been made or will be made by the vendor to induce any other person or firm to submit or not to submit a
proposal.
D.
PRICE:
The price(s) specified in this proposal shall be firm and not subject to contingency or reservation. The vendor represents prices
specified in the proposal do not exceed current selling price for the same or substantially similar good or service, and are the same
as or lower than other prices charged to the vendor’s most favored customer. In the event the stated prices are determined to be
higher than the prices for which Supplier has sold the items, or services, to others, this contract price shall be reduced accordingly.
Proposal prices are ALL INCLUSIVE: (Shipping, Handling, Delivery, and Assembly to locations specified by the County).
Prices shall be firm for ALL County departments and locations for term of the agreement.
E.
MISSOURI DOMESTIC PRODUCT PROCUREMENT ACT:
Vendor represents that the goods provided comply with Sections 34.350 to 34.359, RSMo., known as the Domestic Product
Procurement Act. The act encourages the purchase of products manufactured or produced in the United States, State of Missouri,
and Jefferson County, Missouri. Vendor shall include proof of compliance with the Act with the proposal.
Request for Proposal
5
Bidders Initials________

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