ROCK COUNTY, WISCONSIN
INVITATION TO BID
VEHICLE TOWING SERVICES
ROCK COUNTY SHERIFF’S OFFICE
Bids due in Rock County Purchasing Division by:
October 15, 2019 – 1:30 p.m. (Local time)
Bids received after this date and time will be rejected.
Bids must remain in effect the life of the contract.
Address Bid to:
Jodi Millis, Purchasing Manager
Rock County Courthouse
51 S. Main Street
Janesville WI. 53545
***MARK SEALED ENVELOPE: #2020-11 VEHICLE TOWING***
Rock County is accepting sealed bids for vehicle towing services for the Rock County Sheriff’s
Office fleet vehicles. This Invitation to Bid also includes evidentiary and other agency ordered
towing and impound lot maintenance.
Rock County reserves the right to accept or reject any or all bids; to waive any technicality or
error in any bid or part therein, and to accept the same or combinations, in whole or in part,
whichever is deemed to be in the best interest of Rock County.
Contracts are awarded to the lowest, most qualified, responsible and responsive bidder on the
basis of the base bid and full consideration of any or all alternatives, as may be in the best
interest of Rock County. In determining the award of contract, Rock County will consider the
scope of the work involved, time of delivery, competency of bidder, bidder’s ability to render
satisfactory service, and past performance. If two or more bidders submit identical bids, Rock
County will make award to bidder of its choice and such decision will be final.
INSTRUCTIONS FOR BIDS
The bidder is required to submit two (2) copies (one original marked as such and one copy) of
their bid in a sealed envelope marked ITB #2020-11 Jodi Millis, Financial Services Purchasing
Division, 51 South Main, Janesville, WI 53545. All bids shall be received by 1:30 p.m. (local
time), October 15, 2019. Any bid submitted after this date and time will be rejected. Vendors are
responsible for ensuring that the above office receives their bid before the deadline. No faxed or
electronic bids will be accepted.
Bid "packets" shall be clearly labeled with vendor name, return address, bid title, date and the
name of the vendor's primary contact for bid questions.
Bids shall be signed with named printed below signature. Where Bidder is a Corporation, Bid shall
be signed with the legal name of the Corporation followed by the legal signature of an officer
authorized to bind the Corporation to contract.
All questions concerning this Invitation to Bid shall be submitted in writing to Jodi Millis.
Questions shall be received by 12:00 Noon (local time), September 24, 2019. Questions
received after this date and time will not be answered. Questions may be faxed to (608) 757-
5539 or e-mailed to firstname.lastname@example.org.
No verbal explanation or instructions will be given in regard to the meaning of the drawings or
specifications during the bid period. Bidders shall bring inadequacies, omissions or conflicts to
Rock County’s attention in writing by the question cut-off date and time. If necessary, answers to
questions will be provided to all specification holders in the form of an addendum. Addendum
will include a list of each question received and Rock County’s response.
All changes in or interpretations of the Bidding Documents prior to bid opening will be made by
written addenda issued by Rock County to each recipient of the Bidding Documents on record. All
addenda will be issued no later than 72 hours prior to bid opening. All addenda or notice of
addenda will be posted on Rock County’s website, www.co.rock.wi.us.
Issue Invitation to Bid
Amendments Issued by
Evaluation of Bids
Governing Committee Approval
09/24/2019 – 12:00 Noon
09/30/2019 – 5:00 p.m.
10/15/2019 – 1:30 p.m.
Vendors not involved in the final selection process will be notified in writing. The above schedule
is for informational purposes only and is in no way binding upon Rock County.
VENDOR SUPPLIED DOCUMENTATION AND MATERIALS
All vendor-supplied materials, including the vendor's bid, become the property of Rock County.
We will work with vendors to meet their confidentiality requirements, provided that they are
within reason. All vendor confidential material shall have each page clearly marked as
confidential. Rock County’s determination to treat matters as public or confidential under the
Wisconsin Open Records Law shall be final.
BID AND PRESENTATION COSTS
Rock County will not be liable in any way for any costs incurred by the offerors in the presentation
of their bid in response to this Invitation to Bid nor for the presentation of their bid and/or
participation in any discussions or negotiations.
COMPLIANCE WITH INVITATION TO BID
Bids submitted shall be in strict compliance with the Invitation to Bid. Failure to comply with all
provisions on the ITB may result in disqualification. Failure to visit the site or failure to examine
any and all Contract Documents will in no way relieve the successful Bidder from necessity of
furnishing any materials or equipment, or performing any work, that may be required to
complete the work in accordance with the drawings and specifications. Neglect of the above
requirements will not be accepted as reason for the delay in the work or additional
Products and services that are not specifically addressed in this Invitation to Bid, but which are
necessary to provide functional capabilities proposed by the offeror, shall be included in the bid.
In connection with the performance of work under this contract, the contractor agrees not to
discriminate against any employee or applicant for employment because of age, race, religion,
color, handicap, sex, physical condition, developmental disability as defined in s.51.01 (5)(a),
sexual orientation, national origin, or military service as defined in §111.355(1), Wis. Stats. This
provision shall include, but not be limited to the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including apprenticeship. The contractor further
agrees to take affirmative action to ensure equal employment opportunities. The contractor
agrees to post in conspicuous places, available for employees and applicants for employment,
notices to be provided by the contracting officer setting forth the provisions of the non-
discrimination clause (Wisconsin Statutes S.16.765 (2).
The contractor to perform services for Rock County shall indemnify, hold harmless, and defend
Rock County, its officers, agents, and employees from any and all liability including claims,
demands, losses, costs, damages and expenses of any kind and description or damage to person
or property arising out of or in connection with or occurring during the course of any agreement
between the contractor and Rock County where such liability is founded upon or grows out of the
acts, omissions, negligence or misconduct of any agents or employees of the contractor.
The Contractor further agrees that in order to protect itself and County it will at all times during the
term of this agreement keep in force and effect worker's compensation, comprehensive general,
and auto liability insurance policies by a company or companies authorized to do business in
Wisconsin with limits of:
Personal and bodily injury Per person $1,000,000
Per accident $2,000,000
Each Occurrence $500,000
Coverage shall apply as primary with County named as an added insured. Contractor shall furnish
satisfactory proof of insurance to County prior to the date of Contract Execution, or commencing
work for the County.
REQUEST FOR CLARIFICATION
All requests by Rock County for clarification of bids will be in writing. Such requests shall not alter
the offeror’s pricing information contained in its bid.
PROOF OF COMPETENCY OF BIDDER
Any Bidder may be required to furnish evidence satisfactory to Rock County that the Bidder and
proposed subcontractors have sufficient means, expertise, financial ability, and experience in the
types of work bid to assure completion of the Contract in a satisfactory manner.
MODIFICATION AND WITHDRAWAL
Bids may not be modified after submittal. Bidders may withdraw Bids at any time before the Bid
opening, but may not resubmit them. No Bid may be withdrawn or modified after the Bid opening
except where the award of Contracts has been delayed for more than 90 days from the day of
the Bid opening.
DEVIATION AND EXCEPTIONS
Deviations and exceptions from terms, conditions, or specifications will be described fully under
the bidder’s letterhead, signed, and attached to the Bid. In the absence of such statements, the
bid will be accepted as in strict compliance with all terms, conditions, and specifications and the
bidder shall be held liable.
When substitutions are bid, they shall be identified by manufacturer, stock number, and other
descriptive information to establish equivalencies. Substitutions shall be requested prior to the
question cut-off date and time. Approved substitutions will be included in an Addendum. Rock
County shall be the sole judge of equivalency.
Rock County reserves the right to disqualify Bids, before and after opening upon evidence of
collusion with the intent to defraud or other illegal practices upon the part of the Bidder.
Quantities shown within the Invitation to Bid are based upon estimated needs. The County
reserves the right to increase or decrease quantities to meet actual needs or availability of
Award will not be made to any Bidder in default of a Contract with Rock County, or to any Bidder
having as its agent or employee, any individual previously in default or guilty of misrepresentation.
NOTICE TO PROCEED
Written notice of award to successful Bidder shall be in the form of a Purchase order from Rock
County mailed or delivered to the address shown on the Bid and will be considered sufficient notice
of acceptance of Bid, intent to award the Contract, and "Notice to Proceed" with the work.
Rock County reserves the right to cancel a purchasing contract in whole or in part without
penalty due to the non-appropriation of funds or for failure of the contractor to comply with
terms, conditions, and specifications of the contract. Any dispute arising as to quality and
quantity is subject to arbitration as provided in Chapter 788, Wisconsin Statutes.
All contracts are governed under the laws of the State of Wisconsin and are made at Rock
County, Wisconsin, and venue for any legal action to enforce the terms of the agreement will be
in Rock County Circuit Court.
No right or duty in whole or in part by the contractor under any purchasing contract may be
assigned or delegated without the written consent of Rock County.
Failure of the contractor to adhere to the delivery schedule that is specified or to promptly
replace rejected materials renders the contractor liable for all costs in excess of contract price if
alternate procurement is necessary. Excess costs include administrative costs.
By accepting a contract or purchase order from Rock County, the vendor or contractor
guarantees that the sale or use of the items or goods being provided will not infringe any United
States patent, and covenants that it will at its own expense defend every suit which may be
brought against Rock County, (provided that such party is promptly notified of such suit, and all
papers therein are delivered to it) for any alleged infringement of any patent by reason of the
sale or use of such article or articles, and agrees that it will pay all costs, damages and profits
recoverable in such suit. The party selling to Rock County guarantees that the items or goods
being provided were manufactured in accordance with applicable federal labor laws.