Sheriff's Office Incinerator 2026

Agency:	Jefferson County
State:	Missouri
Type of Government:	State & Local
Posted Date:	Aug 12, 2026
Due Date:	Sep 8, 2026
Solicitation No:	26-0040
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid Number:	26-0040
Bid Title:	Sheriff's Office Incinerator 2026
Category:	Invitation For Bids & Request for Proposals
Status:	Open

Description:

Publication Date/Time:

8/12/2026 2:00 PM

Closing Date/Time:

9/8/2026 2:00 PM

Contact Person:

Captain Brian Taylor - 636-797-5476

Attachment Preview

JEFFERSON COUNTY

DEPARTMENT OF ADMINISTRATIVE SERVICES

729 MAPLE ST / PO BOX 100

HILLSBORO MO 63050

WWW.JEFFCOMO.ORG

BID #: 26-0040

Request for Proposal: SHERIFF’S OFFICE INCINERATOR

2026

Date Issued: 06/24/2026

PROPOSALS SHALL BE ACCEPTED UNTIL: TUESDAY, SEPTEMBER 8, 2026, AT 2:00 P.M. LOCAL TIME.

Specification

Contact:

CAPTAIN BRIAN TAYLOR

Jefferson County Sheriff’s Office

636-797-5476

btaylor@jeffcomo.org

Contract

Contact:

JACKIE DOYLE

Department of Administrative Services

636-797-5380

Mail (3) Three

Complete Copies

With Vendor And

Proposal

Information As

Shown In Sample:

VENDOR NAME

SAMPLE ENVELOPE

VENDOR ADDRESS

CONTACT NUMBER

DEPARTMENT OF THE COUNTY CLERK

JEFFERSON COUNTY MISSOURI

729 MAPLE ST / PO BOX 100

HILLSBORO MO 63050-0100

SEALED PROPOSAL: (PROPOSAL NAME)

Contract Term:

upon approval by

the County Council

and County

Executive

The undersigned certifies that he/she has the authority to bind this company in an

agreement/contract to supply the commodity or service in accordance with all terms,

conditions, and pricing specified. This Proposal, if accepted, will constitute an Agreement

and Contract with Jefferson County, Missouri, upon approval of the County Council and

County Executive. Prices are firm during this agreement term, unless agreed upon in writing

by the County. The County has the option to renew this agreement at the same terms and

conditions as the original agreement for one additional one-year term with the written consent

of the successful bidder. Price increases for renewals are not authorized unless approved in

writing by the County.

______________________________________ ____________________________________

Company Name

Authorized Agent (Print)

Vendor

Information:

______________________________________ ____________________________________

Address

Signature

______________________________________ ____________________________________

City/State/Zip Code

Title

______________________________________ ____________________________________

Telephone #

Date

Tax ID #

______________________________________ ____________________________________

E-mail

Fax #

REQUEST FOR PROPOSAL

BIDDER INITIALS _________

TABLE OF CONTENTS:

Legal Notice and Request for Proposal

Table of Contents

Proposal Requirements

Proposal Form and Contract

Affidavit

Certification for Debarment, Suspension or Exclusion

Construction Project Responsible Bidder Attestation

Sample Evaluation Sheet

Specifications

Page 1

Page 2

Page 3

Page 5

Page 9

Page 11

Page 12-13

Page 14-15

Page 16

*REQUIRED DOCUMENTS*

1. Current and valid Certificate of Insurance or binder showing required insurance

coverage must be provided with each bid.

(County must be added as additional insured if awarded)

2a. Proof that Bidder does not owe delinquent real or personal property in Jefferson

County (tax receipts for past 3 years)

Obtain receipts at http://jeffersonmo.devnetwedge.com

*Or*

2b. A notarized affidavit stating that the applicant does not own any real or

personal property in Jefferson County on company letterhead.

3. A Notarized affidavit of work authorization and current business entity status

with E-verification documentation (pages 9 & 10).

4. Agreement to be executed by the County upon approval by the County Council and

County Executive (Bidder is required to complete company information and execute

signature).

5. Cooperative Bid Form (last page)

6. All pages of the Invitation for Bid/Request for Proposal must be used when

submitting your bid/proposal response along with initialing each page with the

bid/proposal. Additional information may be included separately.

7. Bid deposits/bonds must be in the exact amount as stipulated in the bid. (if required)

REQUEST FOR PROPOSAL

BIDDER INITIALS _________

*BIDS MAY BE REJECTED IF REQUIRED DOCUMENTATION IS NOT

INCLUDED OR COMPLETED AT DISCRETION OF THE COUNTY

PROPOSAL REQUIREMENTS

Bidder shall initial all pages and return where the Bid Document denotes

“BIDDER”S INITIALS:_____”

DEFINITIONS:

1. The term "County" means the Jefferson County, Missouri and its designated representatives.

2. The term "Vendor" means Supplier, Contractor, and Seller and includes designated representatives.

3. The term “RFP” means Request for Proposal.

4. The term “Agreement/Contract means Binding Agreement, Contract, Request for Purchase, Order.

PROPOSAL SUBMISSION:

Submit bid form in original (one original) and two (two copies) with all specification pages, if applicable. No facsimile or electronic

proposals shall be accepted and shall be rejected. A fully executed Affidavit is required by Section 285.530 RSMo., and shall be

submitted with the proposal form. A copy of the Affidavit is attached hereto. Failure to execute the Affidavit shall result in the proposal

being rejected. Vendor shall comply with the requirements of Sections 285.525 to 285.555 of the Revised Statutes of the State of Missouri.

If any part of the work is subcontracted, each subcontractor shall comply with the same requirements of this specification. No contractor

shall knowingly employ, hire for employment, or continue to employ an unauthorized alien to perform work within the State of Missouri.

Vendor and any of its subcontractors, shall, by sworn affidavit and provision of documentation, affirm their enrollment and participation in

a federal work authorization program with respect to the employees working in connection with the contracted services. Vendor and its

subcontractors shall also sign an affidavit affirming that they do not knowingly employ any person who is an unauthorized alien.

Prevailing Wage Vendor and its subcontractors shall pay not less than the prevailing hourly rates of wages, as determined by the Labor

and Industrial Relations Commission of Missouri. Vendor shall abide by the most current Annual Wage Order published by the Missouri

Department of Labor and Industrial Relations or other similar resources and publications. Failure to comply with any provision, provide

any required documentation, insurance forms or deposits or bonds in exact amounts or any other term or condition that is not in strict

conformance shall result in the bid being rejected.

BASIS OF PROPOSAL AWARD:

Award may be made on an item-by-item basis to the lowest and best proposals or award may be made to the lowest and best proposal

total, whichever is in the best interest of the County. County may reject any or all proposals for any reason and may waive any

informality. Proposals submitted from a Missouri State Contract shall include a copy of the State Contract with the proposal.

It is further agreed that the Contract shall not be valid and binding upon the County until approved by the County Counselor, as to legal

form and is subject to the Ordinances, Resolutions and Orders of Jefferson County, Missouri, and State and Federal Law. If no proposal or

proposals have been awarded by the County Council within forty-five (45) days following the opening of the proposal then all proposals

will be deemed rejected.

PROPOSAL PREPARATION:

1. Vendors are responsible for examination of drawings, specifications, schedules and instructions.

2. Each Vendor shall furnish the information required by the invitation. The vendor shall sign all required documents. All deletions

and erasures shall be initialed

3. Alternate proposals for supplies or services other than specified shall not be considered unless authorized by invitation.

4. Vendor shall state a definite time for delivery of goods or for performance of services unless otherwise specified in the Request for

Proposal.

5. When specified, samples must be timely submitted and at no expense to the County.

6. Failure to adhere to all requirements may result in the response being disqualified as non-responsive.

MODIFICATION OR WITHDRAWAL OF PROPOSALS:

Proposals may be modified or withdrawn prior to the exact hour and date specified for receipt of proposals, provided the modification or

withdrawal is in writing and is delivered in the same manner as a proposal submission.

LATE PROPOSALS:

It is the responsibility of the vendor to deliver his proposal or proposal modification on or before the date and time of the proposal closing

to the Department of the County Clerk of Jefferson County. Proposals received late will be rejected and returned unopened to the vendor.

BID DEPOSITS/BONDS:

Bid Guaranty:

Bid Guaranty shall be made payable to the Owner, in the amount of five percent of the Bidder’s maximum Bid price and in the

form a Bid Bond (on form attached, if a form is prescribed) issued by a Surety. The Bid security of the Successful Bidder will be

retained until such Bidder has executed the Agreement and furnished the required Contract Security within 15 days of the Notice of

Award. Failure to do so may result in the annulment of the Notice of Award and forfeiture of the Bid Security. The Bid Security of

any Bidder whom the Owner believes to have a reasonable chance of receiving the award, may be retained by the Owner until the

earlier of the seventh day after the “effective date of the Agreement” (which is the date when the agreement has been executed by

all parties) by Owner to Contractor and the required Contract Security is furnished or the sixty-first day after the Bid opening. Bid

Security of other Bidders will be returned within seven days of the Bid opening.

REQUEST FOR PROPOSAL

BIDDER INITIALS _________

MATERIAL AVAILABILITY:

Vendors must accept responsibility for verification of material availability, product schedules and other pertinent data prior to submission

of proposal and delivery time. It is the responsibility of the vendor to notify the County immediately if the materials specified are

discontinued, replaced, or not available for an extended period of time. All materials ordered by the County, shall be as needed. A sample

of materials may be requested.

ALTERNATE PROPOSALS:

Where required, vendors must submit complete specifications on all alternate proposals with the proposal form. Alternate proposals

without complete specifications may be rejected. Alternate proposals and exceptions to proposal clauses must be clearly noted on the

proposal form. The County may accept or reject alternate proposals; whatever is most advantageous to the County.

INCORPORATION OF DOCUMENTS:

The terms of the proposal invitation, proposal specifications, proposal form are and shall be incorporated into the contract as if fully setout

therein. The Proposal, if accepted and approved by the County Council and County Executive shall constitute the terms of a Contract or

Agreement with Jefferson County, Missouri, subject to any further Amendments, Memoranda or other documents or specifications which

must be set forth in writing and signed by all parties.

ADDENDA:

Addenda to proposal specifications are incorporated by reference as if fully setout herein. It is the responsibility of the vendor to insure

and verify that they are in receipt of and completed all attached addenda’s prior to submission of proposal forms. Verification is made by

contacting the Department of Administrative Services or by reviewing the County Web Site. (www.jeffcomo.org).

INSURANCE:

The Vendor/Contractor shall purchase and maintain insurance with an insurance company licensed to do business in the State of Missouri

or in the state where the vendor is incorporated or otherwise licensed to do business and which shall remain, at all times during the term of

any contract with the County, in full force and effect. Preference will be given to a Vendor/Contractor who provides insurance with an

insurance company licensed to do business in the State of Missouri, but in any event said Vendor/Contractor shall provide said insurance

at it’s own expense. Such insurance shall be provided as will protect the Vendor/Contractor from claims which may arise out of or result

from the Vendor/Contractor’s execution of the work, whether such execution be by himself, his employees, agents, or by anyone for

whose acts any of them may be liable. If any such work covered by the Contract is to be performed on County owned or leased premises,

the Vendor agrees to carry liability and workman’s compensation insurance, satisfactory to the County, and to indemnify the County

against all liability, loss, and damage arising out of any injuries to persons and property caused by the Vendor, his sub-contractors,

employees or agents. The insurance coverage shall be such as to fully protect the County and the general public from any and all claims

for injury and damage resulting by any actions on the part of the Vendor/Contractor or its’ forces as enumerated above. All policies must

name the County as an additional insured and provide for thirty (30) days written prior to any material changes or cancellation. Any

disputes regarding a breach, insurance amounts, liability, coverage, lapse or otherwise shall be litigated in the Circuit Court of Jefferson

County, Missouri and the same shall be incorporated into any Contract agreed to by the parties.

THE COUNTY REQUIRES A CURRENT AND VALID CERTIFICATE OF INSURANCE OR BINDER SHOWING REQUIRED

INSURANCE COVERAGE MUST BE PROVIDED WITH EACH BID. JEFFERSON COUNTY MUST BE ADDED AS AN

ADDITIONAL INSURED AFTER AWARD OF THE BID. ANY LAPSE IN INSURANCE COVERAGE OR CANCELLATION

THEREOF BY THE CONTRACTOR OR SUB-CONTRACTORS DURING THE TERMS OF THE CONTRACT SHALL

IMMEDIATELY BE DEEMED A MATERIAL BREACH UNDER THE TERMS OF ANY CONTRACT.

A. ( X )Required ( ) Not Required Comprehensive General Liability Insurance

The Vendor/Contractor shall maintain and keep in full force and effect during the terms of this Contract such comprehensive general

liability insurance as shall protect them from claims which may arise from operations under this Contract, whether such operations be

by themselves or by anyone directly or indirectly employed by them. The amounts of insurance shall be not less than $1,000,000.00

combined single limit for any one occurrence covering both bodily injury and property damage, including accidental death.

B. ( X )Required ( ) Not Required Professional Liability Insurance

The Vendor/Contractor shall provide the County with proof of Professional Liability Insurance, which shall protect the County

against any and all claims, which might arise as a result of the operation of the Vendor/Contractor in fulfilling the terms of this

Contract during the life of the Contract. The minimum amounts of such insurance will be $1,000,000.00. Should any work be

subcontracted, these limits will also apply.

C. ( X )Required ( ) Not Required Worker’s Compensation Insurance:

per Missouri Revised Statutes Chapter 287

The Vendor/Contractor or his sub-contractor or contractors, shall maintain and keep in force of this Contract such worker’s

compensation insurance limits as required by the statues of the State of Missouri and Employer’s Liability with limits no less than

$500,000.00.

REQUEST FOR PROPOSAL

BIDDER INITIALS _________

M. PROPOSAL OPENINGS:

Proposals will be publicly opened and read aloud at the time indicated on page 1. The vendors and the public are invited but not required

to attend the formal opening of the proposals. No decisions relating to the award of a contract or agreement will be made at the opening.

PROPOSAL TABULATIONS:

Proposal Tabulations will be available 5 to 7 business days following the proposal opening. Proposal submissions are open fo r public

review at the time of the proposal opening. Proposal tabulations are posted on the County’s web-site address, www.jeffcomo.org, under

the services tab, Invitation for Bid/Request for Proposal link. NO COPIES of proposal tabulations are sent to vendors.

PROPOSAL FORM AND CONTRACT

PROPOSAL REPRESENTATIONS:

The vendor, by executing the proposal form certifies that:

1. The proposal complies with Request for Proposal, Form and Proposal Specifications.

2. The vendor is not debarred or suspended from participation in Federal Assistance programs.

TAXES:

No bid or proposal shall be awarded by Jefferson County unless the prospective bidder provides proof that the bidder does not owe

delinquent real or personal property taxes to Jefferson County. The prospective bidder may be required to provide proof in the form of an

original paid tax receipt issued by the Jefferson County Collector or a verified affidavit stating that the applicant does not own any real or

personal property in Jefferson County. Tax receipts for the past 3 years are required and may be obtained at

http://jeffersonmo.devnetwedge.com/ or a notarized affidavit stating that the applicant does not own any real or personal property in

Jefferson County on company letterhead.

Section 135.040 of the Jefferson County Code of Ordinances (Ord. No. 10-0411) requires that no bid or proposal shall be awarded

by Jefferson County unless the prospective bidder provides proof that the bidder does not owe delinquent real or personal

property, or that the bidder does not own any real or personal property in Jefferson County. All delinquent real or personal

property taxes shall be paid, in-full, prior to the award of any bid, or proof shall be provided that the bidder does not own any real

or personal property in Jefferson County prior to the award of any bid. Jefferson County considers that the failure to pay any

and all real or personal property taxes due Jefferson County, Missouri, the failure to report all real or personal property owned,

held or used in Jefferson County, the failure to provide proof thereof, and/or the failure to keep said tax bills current shall be

deemed a material breach of the contract and will subject the contract to immediate cancellation. All taxes, due and owing, must

be paid in full at the time the bid is awarded by Jefferson County and remain paid during the entire term of the contract unless

the prospective bidder provides proof that the bidder does not own real or personal property in Jefferson County. This

requirement shall not apply to the award of bids for projects which are funded in whole or in part by Federal funds.

CERTIFICATION OF INDEPENDENT PRICE DETERMINATION:

1. The prices in the proposal shall be independently determined, without consultation, communication, or agreement for the purpose

of restricting competition as to any matter relating to price with any Vendor or other person.

2. Unless otherwise required by law, the prices shall not have been knowingly disclosed by the Vendor prior to opening; or

3. No attempt has been made or will be made by the vendor to induce any other person or firm to submit or not to submit a proposal.

PRICE:

The price(s) specified in this proposal shall be firm and not subject to contingency or reservation. The vendor represents prices specified

in the proposal do not exceed current selling price for the same or substantially similar good or service, and are the same as or lower than

other prices charged to the vendor’s most favored customer. In the event the stated prices are determined to be higher than the prices for

which Supplier has sold the items, or services, to others, this contract price shall be reduced accordingly. Proposal prices are ALL

INCLUSIVE: (Shipping, Handling, Delivery, and Assembly to locations specified by the County). Prices shall be firm for ALL

County departments and locations for term of the agreement.

MISSOURI DOMESTIC PRODUCT PROCUREMENT ACT:

Vendor represents that the goods provided comply with Sections 34.350 to 34.359, RSMo., known as the Domestic Product Procurement

Act. The act encourages the purchase of products manufactured or produced in the United States, State of Missouri, and Jefferson County,

Missouri. Vendor shall include proof of compliance with the Act with the proposal.

NON-EXCLUSIVE AGREEMENT:

The contractor shall understand and agree that the contract shall not be construed as an exclusive agreement and further agrees that the

County may secure identical and/or similar services or products from other sources at anytime in conjunction with or in replacement of the

contractor’s services.

INSPECTION, ACCEPTANCE AND APPROVALS:

Goods shall at all times and places, including the period of manufacture, are subject to inspection and test by County. County will accept

or give notice of rejection of goods delivered within a reasonable time after receipt. Acceptance shall not waive any warranty. All goods

supplied are subject to final inspection and acceptance by County notwithstanding payment, prior inspections or approvals. County may

require prompt replacement or correction of rejected goods at Supplier's expense, including a reduction in price for rejected goods.

Supplier shall not resubmit rejected goods to County without prior written approval and instructions from County. In addition, Supplier

shall identify resubmitted goods as previously rejected. Supplier shall provide and maintain a quality assurance and control system

acceptable to County.

REQUEST FOR PROPOSAL

BIDDER INITIALS _________

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Sheriff's Office Incinerator 2026

Description

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See Also