Sheriff's Office Garage North Parking Lot - Re-Surfacing

Agency: Polk County
State: Florida
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 237310 - Highway, Street, and Bridge Construction
  • 238990 - All Other Specialty Trade Contractors
  • 812930 - Parking Lots and Garages
Posted Date: Mar 17, 2020
Due Date: Apr 8, 2020
Solicitation No: CQ 20-522
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Sheriff's Office Garage North Parking Lot - Re-Surfacing
Vendor :
Status :
Contract Solicitation Number : CQ 20-522
Initiating Department :
Contact : Carlos Baez
Contact Email : CarlosBaez@polk-county.net
Start date :
End date :
Open date : Apr 8, 2020

Bid Contracts :

Attachment Preview

Fran McAskill
Director
Procurement Division
PO Box 9005, Drawer AS05
Bartow, Florida 33831-9005
Phone: (863)534-6757
Fax: (863)534-6789
March 13, 2020
REQUEST FOR CONSTRUCTION QUOTATION
CQ 20-522, Sheriff’s Office Garage North Parking Lot Re-Surfacing
Polk County, a political subdivision of the State of Florida, hereby gives notice of sealed
Request for Construction Quote (RFCQ) for the resurfacing of the Sheriff’s Office
garage north parking lot in Lakeland, FL. The RFCQ will be received in the Procurement
Division prior to 2:00 p.m., Wednesday, April 8, 2020, to be opened immediately
thereafter and publicly read. Quotations received in the Procurement Division on or after
2:00 p.m., on the receiving date, will not be considered. The County reserves the right
to: accept or reject any or all construction quotations; to award the construction
quotation in whole or in part; to limit and/or determine the actual services to be included
in the construction purchase order. In the event that the County withdraws this
construction quotation, or the County does not proceed for any reason, the County shall
have no liability to any firm.
A MANDATORY pre-quote site visit is scheduled for 1:30 p.m., Friday, March 20, 2020,
at the Sheriff’s Office Garage North Parking Lot, 2815 Winter Lake Road, Lakeland, FL
33803. An authorized representative or agent of the Bidder must be present at this
meeting, as evidenced by their signature on the meeting’s sign-in sheet, or the Bidder’s
Submittal will be considered non-responsive.
All construction quotations must be enclosed in an envelope, securely sealed and
plainly marked on the outside: 1) Name of Company submitting construction quotation,
2) CQ 20-522, Sheriff’s Office Garage North Parking Lot Re-Surfacing, Mail all
construction quotations to the Polk County Procurement Division, 330 West Church
Street, Room 150, Bartow, Florida 33830. Return one (1) original.
Questions regarding this construction quotation should be in writing and should
reference the above quotation number. Submit all questions to Carlos Baez,
Procurement Analyst, via e-mail to carlosbaez@polk-county.net, or via fax at (863) 534-
6789. The question deadline is Friday, March 27, 2020 prior to 4:00 p.m.
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CQ 20-522, Sheriff’s Office Garage North Parking Lot Re-Surfacing
Location:
Estimated Cost:
Time to Complete Project:
2815 Winter Lake Road, Lakeland, FL 33803.
$50,000
30 Calendar days for substantial completion.
Public Construction Bond: Is not required for this project.
Liquidated Damages:
$100
Special Conditions
1. Basis of Award: Award will be made to the lowest responsive, responsible
Contractor meeting qualifications and specifications. All prices must be bid at a fair and
reasonable price. The Procurement Director shall be the sole judge of what is fair and
reasonable.
2. Performance of Work: Portions of the work required under this bid may be
performed by subcontractors. Should the successful vendor plan to use subcontractors
from the beginning to perform the required work, the vendor must provide a list of
subcontractors to the Procurement Division for approval prior to bid award. Should the
successful vendor require subcontractors to perform any work during the course of the
work assigned under this bid, the vendor must also provide a list of subcontractors to
the Procurement Division for approval. The vendor shall be fully responsible for all acts
and omissions of their subcontractors and of persons directly or indirectly employed by
them and of persons for those acts any of them may be liable to the same extent as if
they were employed by the vendor. All submittals required of the prime vendor shall
also be required from the subcontractor. Any work performed by the successful vendor
or sub-contracted out must meet all regulated deadlines.
3. Working hours shall be during normal business days/hours which are generally
described as M-F 7 a.m. – 5 p.m. with the exception of County holidays. The Contractor
may request County approval (written) consideration for after-hour work and during
weekends should inclement weather impede their construction progress. No work is
allowed after dusk or prior to 7 a.m. on any occasion. No additional compensation shall
be considered should the Contractor deem it necessary to work after normal business
days/hours and/or over the weekends. The County will not be available for inspections
or testing services beyond the normal business days/hours.
4. Price shall include mobilizations for all work to be performed.
5. Commence the Work within 15 days upon receipt of a purchase order, notice to
proceed letter and attendance of a mandatory preconstruction conference.
2
Bid 20-522, Sheriff’s Office Garage North Parking Lot Re-Surfacing
6. The Contractor shall identify a competent Project Site Manager who shall be
responsible for the overall management of the project and shall represent the Contractor
on the site.
7. Loud music or offensive behavior is prohibited.
8. Payment will be by single invoice after final completion of the work. All product
data, warranties, and lien releases must be included with the request for payment. As
previously stated, permit fees will be separately invoiced and reimbursed at cost upon
receipt by the County. Permit fees should not be included in quote price.
3
CQ 20-522, Sheriff’s Office Garage North Parking Lot Re-Surfacing
Qualifications, Scope Of Work, Specifications (See Attachment “A”)
4
CQ 20-522, Sheriff’s Office Garage North Parking Lot Re-Surfacing
General Conditions
1. ADDITIONS/REVISIONS/DELETIONS: Additions, revisions or deletions to the
general conditions, specifications or quote price sheets that change the intent of
the quote will cause the quote to be non-responsive and the quote will not be
considered. The Procurement Director shall be the sole judge as to whether or not
any addition, revision, or deletion changes the intent of the quote.
2. AWARD(S): As the best interest of the County may require, the right is reserved to
make award(s) by individual item, group of items or as indicated in the quote form;
to reject all quotes or waive any minor irregularities or technicalities in quotes
received. In determining the lowest responsive and responsible Contractor, in
addition to price, the following may be considered:
a. Contractor’s evaluation – quality of performance on previous projects.
b. The ability, capacity, equipment and skill of the Contractor to fulfill the contract.
c. Whether or not the Contractor can fulfill the contract within the time specified,
without delay or interference.
d. The character, integrity, reputation, judgment, experience and efficiency of the
Contractor.
e. The previous and existing compliance by the Contractor with laws and
ordinances relating to the contract.
f. The sufficiency of the financial resources to fulfill the contract to provide the
goods and/or services.
g. The quality, availability and adaptability of the suppliers or contractual services
to the particular use required.
h. The ability of the Contractor to provide future maintenance and service, as
required or needed.
i. The number and scope of conditions attached to the quote.
3. Bid Opening: It is the responsibility of the bidder to assure that their quote is
delivered at the proper time and place prior to the bid opening. All bid openings
shall be public, at 2:00 p.m., on the date specified in the Notice to Bidders. RFCQ,
which for any reason are not so delivered, will not be considered. Quote Submittal
Forms Using Facsimile or Email Will Not Be Accepted.
Note: In accordance with Florida Statute 119.071, a listing of vendors that provide
a quote submittal shall be posted to the County’s website at https://www.polk-
county.net/procurement/bidstatus. The sealed quotes shall remain exempt from
disclosure, including bid amounts, until recommendation of award or 30 days after
bid opening, whichever event occurs first.
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