Sheet Music & Music Supplies
| Agency: | Plano Independent School District |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Mar 11, 2024 |
| Due Date: | Apr 9, 2024 |
| Solicitation No: | 2024-05-024 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
Attachment Preview
2024-05-024
Sheet Music & Music Supplies
Issue Date: 3/10/2024
Questions Deadline: 4/2/2024 10:00 AM (CT)
Response Deadline: 4/9/2024 10:00 AM (CT)
Contact Information
Contact: Debbi Bowen, Buyer
Address: Purchasing
Plano Independent School District
6600 Alma Dr
Plano, TX 75023
Phone: 469 (752) 0283
Fax:
469 (752) 0281
Email: debbi.bowen@pisd.edu
Page 1 of 21 pages
Deadline: 4/9/2024 10:00 AM (CT)
2024-05-024
Event Information
Number:
2024-05-024
Title:
Sheet Music & Music Supplies
Type:
Request for Proposal
Issue Date:
3/10/2024
Question Deadline: 4/2/2024 10:00 AM (CT)
Response Deadline: 4/9/2024 10:00 AM (CT)
Notes:
SCOPE: The Plano Independent School District (Plano ISD) is seeking proposals
for the purchase of sheet music and miscellaneous music supplies to fill the needs of
the schools and various departments of PISD on an "As Needed" basis.
This proposal is being issued in accordance with Title 2 of the Code of Federal
Regulations (2 CFR) Part 200 requirements to procure vendors who provide goods
and/or services purchased by Plano ISD using federal dollars. This proposal may be
used with local, state, federal and grant funded programs.
NOTE: This RFP replaces or will replace the following awards:
2019-019 - Sheet Music & Supplies (Expires May 2024)
IF AWARDED TO EITHER OF THE REFERENCED RFPs ABOVE, PLEASE
RESPOND TO THIS RFP TO PREVENT A LAPSE OF AN AWARD/CONTRACT
WITH PLANO ISD.
ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-
wide contract is approximately $250,000 annually. However, this estimate should not
be construed to be a guarantee of either minimum or maximum since usage is
dependent upon actual needs and available funding. This estimate may be
exceeded by 25% annually.
TERM:The initial term of this RFP will be for one (1) year from date of award. This
contract, upon the agreement of both the successful vendor(s) and the Plano ISD, will
automatically renew for four (4) additional one (1) year periods. This decision will
be made in the best interests of Plano ISD. Plano ISD has the option to extend this
RFP at the end of the performance period for up to 120 days if determined to be in
the best interest of the district to ensure availability of products and/or services.
Tentative - Pending Board Approval Date
Initial Contract Period: May 2024 - May 2025
Contract YR2 (Option): May 2025 - May 2026
Contract YR3 (Option): May 2026 - May 2027
Contract YR4 (Option): May 2027 - May 2028
Contract YR5 (Option): May 2028 - May 2029
Page 2 of 21 pages
Billing Information
Deadline: 4/9/2024 10:00 AM (CT)
2024-05-024
Contact: Loren Allen
Address: Accounts Payable
2700 West 15th St.
Att'n: Accounts Payable Dept.
Plano, TX 75075
Phone: 469 (752) 8129
Email: invoice@pisd.edu
Bid Attachments
Terms_and_Conditions 2022.pdf
Download
Terms and Conditions
Form 1295 Sample - Texas-Ethics-Commission-Conflict-of-Interest.pdf
Download
This is a sample of the TEC Form 1295 with basic instructions. Do not print a blank form. The form must be filed
online, then printed. After printing, complete Section 6 and sign (either by hand or electronic signature) before
uploading to the Response Attachments tab.
W-9_(Rev._October_2018).pdf
Download
An updated W-9 is requested if Plano ISD does not have a recently signed form from your company on the most
recent revision of the IRS Form W-9 (Rev. October 2018).
CIQ_Revised_1.1.21.pdf
Download
Blank CIQ form with basic description page
Bid Attributes
1 Scope of Work
Plano Independent School District serves approximately 49,000 students and has 72 schools over 100 square miles
in Southwest Collin County.
Plano ISD is seeking a catalog discount for grades Pre-Kindergarten - 12th for the purchase of sheet music and
miscellaneous music supplies to fill the needs of the schools and various departments of PISD on an "As Needed"
basis.
Plano ISD urges all vendors that offer any of these products to respond to this proposal even if you are a SOLE
SOURCE provider of the product.
This proposal will be awarded to multiple vendors, creating an approved vendor list for these categories.
It is the intent of this solicitation to establish a discount from catalog, published price list, or fair market price.
Proposer(s) must indicate a primary discount even if the discount is “0%” of list price.
Discounts/Prices for this bid must remain firm for the first year after the agreement begins.
Discount/Pricing may be negotiated for a specific purchase. Respondents may attach pricing information with their
response under the "Response Attachments" tab.
Vendors responding to this bid agree to accept the District's tax exempt status and Will NOT charge Plano ISD sales
tax.
Page 3 of 21 pages
Deadline: 4/9/2024 10:00 AM (CT)
2024-05-024
2 Catalog Pricing Definition
Under an award of contract, the Vendor must supply materials and other products not otherwise specified. For the
duration of the Contract, Vendor shall honor pricing based on then-current catalogs, as defined in the solicitation, to
the District for goods offered.
"Catalog" means the available list of tangible items or services, in the most current listing, regardless of date,
during the life of the contract, that takes the form of a catalog, price list, schedule, shelf price or other form that:
A. is regularly maintained by the manufacturer or Vendor of an item; and
B. is either published or otherwise available for inspection by a customer during the purchase process;
C. to which the discount proposed by the proposing Vendor may be applied.
Please acknowledge pricing will be based on current catalogs that will be available for inspection by Plano ISD as
needed during the purchase process.
Acknowledged
(Required: Check if applicable)
3 Bid/Proposal Attributes
There are multiple Bid/Proposal Attributes on this bid/proposal. Several attributes are for information only and do
not require a response.
Several attributes will require a response and failure to respond to the required attributes will result in a "submission
error".
Attributes requiring a response will have with a Red Asterisk *
4 Electronic Submission
Although we are legally required to accept paper bids/proposals, we strongly request that bidders /proposers
submit this bid/proposal electronically. Please feel free to call us if you require any assistance with this submittal.
Electronic submission will eliminate errors, eliminate unnecessary work, and is more friendly to the environment.
When filing this bid/proposal electronically, please do not send a paper copy as the electronic version will prevail. If
you must submit a paper bid/proposal, please be sure it is in a sealed envelope with RFP number and name clearly
written on the outside. It must arrive at our office by the Close Date and time or it will not be accepted.
Please confirm you have read and understand. ~~~ This is your electronic signature.
Yes, I Understand No
(Required: Check only one)
5 Authorized Signature
The undersigned, in submitting this Bid/Proposal and endorsement of same, represents the individual is authorized
to obligate the Firm and will abide by all the policies and procedures of Plano ISD; has read this entire Bid/Proposal
package, is aware of the covenants contained herein and will abide by and adhere to the expressed requirements
in ALL sections of this Bid/Proposal. ~~~This is your electronic signature.
Yes No
(Required: Check only one)
6 Communication Statement
Contact between vendors and Plano ISD personnel during the RFP process or evaluation process is prohibited. All
communications shall go through the Purchasing Department during the competitive process. All questions received
and the corresponding answers will be distributed to all proposers. Verbal responses will not be provided. You may
submit a question electronically by clicking on the "Questions" tab.
Page 4 of 21 pages
Deadline: 4/9/2024 10:00 AM (CT)
2024-05-024
7 Weighted Evaluation Criteria
It is not the policy of Plano ISD to award bids on the basis of low price alone. To determine the award of this bid,
Plano ISD shall consider the following, as provided in the Texas Education Code 44.031(b). 1) Price/discount; 2)
Consideration of location of vendor's principal place of business: 3) Reputation of the vendor; 4) Qualities of the
vendor's goods & services; 5) The extent to which the goods & services meet the District's needs; 6) The vendor's
past relationship with the District; 7) The long-term cost to the district to acquire the vendor's goods or services; 8)
The impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses;
and 9) Any other relevant factor specifically listed in the request for bids or proposals.
The proposal will be evaluated using the following criteria:
All other criteria will be given the weight of zero.
Evaluation Criteria
Maximum Point Value
Purchase Price
Reputation of Vendor
Quality of Vendor's goods/services
Best Meets the District's Needs
30 Points
25 Points
25 Points
20 Points
Total:
100 Points
8 Non-Exclusive Contract:
Any contract resulting from this solicitation is non-exclusive and shall be awarded with the understanding and
agreement that it is for the sole convenience of Plano ISD.
Plano ISD anticipates awarding this contract to multiple vendors in order to best serve the needs of the District.
Plano ISD is requesting all proposals be awarded as Non-Exclusive contracts, by which multiple vendors may be
designated as supplier for the product covered under the terms of the contract for the duration of said contract.
Plano ISD is free to have multiple contracts for the awarded goods and services and may initiate other procurement
solicitations or purchasing activity with other vendors at any time, in Plano ISD's sole discretion.
9 Supplemental Proposals
Plano ISD reserves the right at any time during the term of this proposal to obtain supplemental proposals should
awarded vendors not be able to comply with the bid/proposal or be able to meet additional needs required by the
District. This decision will be based on the needs of the District and will be the sole discretion of the District if it is
determined to be in the best interest of the District.
Supplemental bids/proposals will have the same RFP number followed by an alpha character and a number (i.e.
RFP 2024-05-024-S1).
Vendors that have responded successfully to the original or a supplemental bid/proposal will NOT have to
respond to other supplemental bids/proposals.
1 Years in Business
0 How many years has your firm been in business?
(Required: Numbers only)
Page 5 of 21 pages
Deadline: 4/9/2024 10:00 AM (CT)
2024-05-024
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