2026-03-09 Shawnee Heights Access Point Refresh

Agency:	Shawnee Heights District
State:	Kansas
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 238990 - All Other Specialty Trade Contractors
Posted Date:	Mar 7, 2026
Due Date:	Apr 13, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Proposals

Shawnee Heights Access Point Refresh

Issued by:

Shawnee Heights USD 450

4401 SE Shawnee Heights Road

Tecumseh, KS 66542

Point of Contact

Bids@usd450.net

Introduction & Background

Shawnee Heights USD 450 is accepting proposals starting March 9, 2026 for

the purchase of 100 access points and licensing for the Shawnee Heights

school district. Price is the most significant factor, but other criteria will form

our award decision, as depicted in the Evaluation Factors section below.

Important Information

• All quotes must be submitted with the understanding that

purchase will be dependent upon:

o Board of Education “Board” approval

o Funding availability

• Specifications are to be used as guidelines in quoting a solution.

Specification changes are permitted based upon the quality of the

product and industry standards.

• All products requested within this RFP must be itemized.

• The district reserves the right to accept or reject any or all

proposals.

Access Point

Specifications for the replacement of 100 Cisco 4800 Access Points:

• 100 access points and essentials licensing required to make them

operational and work in DNA/Catalyst center.

• Access points must be Cisco CW9176i Indoor access points.

• Installation is not included in these specifications and will be

performed by the Shawnee Heights IT department.

Submission Guidelines & Requirements

The following submission guidelines and requirements apply to this

Request for Proposals:

• A price proposal must be provided. This price proposal should indicate

the overall fixed price for the project as well as any reoccurring fees

which should be listed separately.

• Proposals must be signed by a representative that is authorized to

commit to the bidder’s company.

• Shawnee Heights’ terms and conditions are included with this request.

If you have a standard set of terms and conditions, please submit them

with your proposal. All terms and conditions will be subject to

negotiation.

• Questions can be submitted by email to bids@usd450.net and all

questions must be received by Friday, March 20, 2026.

• All questions and answers will be compiled and posted with this

request on our website by Friday, March 27, 2026.

• Proposals must be submitted no later than 2pm on Monday, April 13,

2026 and will be opened and read at this time. Proposals received after

2pm on Monday, April 13, 2026 will be unread and not considered.

• Proposals must be submitted via email to bids@usd450.net.

Submissions must contain the following language in the subject line of

the email: 2026 Shawnee Heights Access Point Refresh

Evaluation Factors

The following scoring criteria will be used in our evaluation process:

• Cost of the project, including re-occurring fees (50 points)

• Prior experience with PreK-12 school districts (5 points)

• Understanding of district needs (5 points)

• Provide lower long-term cost of ownership (25 points)

• Ability to upgrade and adapt to technological advances (5 points)

• Completeness of response and adherence to bid specifications (5

points)

• Summary of project implementation plan (5 points)

RFP and Project Timelines

• Proposals must be received by 2pm Monday, April 13, 2026, to be

considered.

• Bid opening date is Monday, April 13, 2026, at 2pm in the Central Office,

located at 4401 SE Shawnee Heights Road.

• The selection and notification of the awarded vendor and non-awarded

vendors will be communicated by Tuesday, April 21, 2026.

Terms and Conditions

1.1) RESERVATIONS: The Board of Education reserves the right to cancel

this RFP at any time and for any reason. The Board also reserves the

right to reject any or all offers, to accept any item or items in an offer,

and to waive any informal or immaterial defects in offers. Failure to

adhere to any of these terms and conditions may result in the rejection

of the offending bid.

1.2) QUANTITIES: The Board reserves the right to increase or decrease the

quantity of any bid item. Every effort has been made to provide an

accurate estimate of desired quantities or usage, but it is understood

that quantities are indefinite until time of order.

1.3) PRICING: Prices quoted must remain firm for a minimum period of (45)

days from Response Due date. Prices shall remain firm for the contract

period. Prices quoted are to be the full delivered, setup, and purchase

price to the district, including charges of every kind and nature, unless

otherwise indicated.

1.4) TAXES: Shawnee Heights USD 450 is exempt from all federal and local

taxes unless otherwise imposed by a governmental body and

applicable to the items on the proposal. Reference K.S.A. 79-3606 (c)

governing items purchased directly by a public or private elementary or

secondary school or educational institution.

1.5) EQUIVALENT ITEMS: Whenever a material, article or piece of equipment

is identified in the specifications by reference to a manufacturer or

vendor’s name, trade name, catalogs or model number, etc., it is

intended to establish a standard, otherwise specifically stated. Any

material, article or equipment of other manufacturers or vendors shall

perform to the standard of the item specified. Equivalent bids must be

accompanied by sufficient descriptive literature and specifications to

provide detailed comparison. Samples or demonstrations, if required,

will be furnished at no expense to the district.

1.6) ALTERNATES: Alternate offers on items comparable to the material,

articles or pieces of equipment listed in this Invitation for Bid are

invited. Bidders should indicate clearly any deviation from the

specifications of this solicitation. The district is under no obligation to

consider or accept such offers.

1.7) DISCOUNTS: Cash discounts will not be considered in awarding a

contract. Where cash discounts for prompt payment are offered, the

discount period shall begin with the date of receipt of a correct invoice,

or acceptance of final receipt of goods, whichever is later.

1.8) AWARD: Bids will be analyzed and the award given to the lowest

responsible bidder whose offer conforms to the solicitation and is

considered the most advantageous to Shawnee Heights USD 450.

Awards may be made on an item-by-item basis or on a group or total

award. The district may issue a purchase order, contract, or both as its

notification of award to the successful bidder.

1.9) NEW GOODS: Unless otherwise specified, all materials, supplies,

articles or equipment offered by vendors must be new, unused and be

the best of their respective kinds, free from defects in material or

workmanship. Items will be subject to our inspection and approval. If a

substitution is made at the time of delivery, it will be the decision of a

Board of Education representative or District Purchasing Department to

determine if it is acceptable.

1.10) DELIVERY: Delivery of goods or materials to be F.O.B. stated location.

All items must be properly packed and created to ensure delivery is in

good condition, and in accordance with any special instructions

included in the Invitation for Bid or purchase order.

1.11) DEFAULT ON DELIVERY: If the supplier refuses or fails to make

deliveries of the materials, supplies, articles or equipment as defined in

this solicitation or on our purchase order, the Board of education may

terminate the right of the supplier to proceed with the transaction. A

This page summarizes the opportunity, including an overview and a preview of the attached documents.

2026-03-09 Shawnee Heights Access Point Refresh

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