Shared Micromobility Program

REQUEST FOR PROPOSAL
RFP Number: P2026-021027LS
RFP Title: Shared Micromobility Program
Submittal Email: bids@oregonstate.edu
INTRODUCTION
The Office of Procurement, Payment and Travel is seeking responsive and responsible
proposers to submit proposals for a shared micromobility operator for the OSU Corvallis
campus.
The selected proposer will be responsible for implementing and managing a shared
micromobility program that supports campus mobility, sustainability, and accessibility
goals.
SCHEDULE OF EVENTS
Issue Date: April 13, 2026 (3:00 pm, PT)
Question Deadline: April 27, 2026 (3:00 pm, PT)
Closing: May 11, 2026 (3:00 pm, PT)
OSU ADMINISTRATIVE CONTACT
Name: Loni Spear
Title: Procurement Contracts Officer
E-Mail: Loni.Spear@oregonstate.edu
The Office of Procurement, Payment and Travel (OPPT) at Oregon State University (OSU)
is the issuing office and is the sole point of contact for this Request for Proposal (RFP).
Address all concerns or questions regarding this RFP to the OSU Administrative Contact
identified above.
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I. GENERAL
1. BACKGROUND:
The OSU Corvallis campus is ranked as a Gold Level Bicycle Friendly University by the
League of American Bicyclists and is a Land Grant university, home to 28,000 students
and 6,000 employees. The campus is located a half mile from downtown Corvallis and
is surrounded by residential neighborhoods and agricultural research lands. The campus
includes residence halls, academic buildings, and athletic facilities. Campus roadways
generally include bike lanes or sharrows.
The university has played a role in facilitating the implementation of shared
micromobility in the community for a decade. From 2016 through 2020, OSU partnered
with the Oregon Cascades West Council of Governments on a bikeshare project called
Pedal Corvallis, operated by Zagster. The system included 50 pedal-powered bicycles
docked at ten dedicated stations, including four on the OSU campus. At its peak, the
system averaged 400 trips per month. In 2020, at the onset of the COVID-19 pandemic,
Zagster filed for bankruptcy and Pedal Corvallis ended.
OSU's current shared micromobility program is a result of student leadership backed by
institutional goals. In 2023, student leaders from the Associated Students of Oregon State
University (ASOSU) approached OSU's Transportation Services department to propose
bringing a micromobility vendor to OSU. ASOSU's proposal aligned with the university's
2030 Sustainable Transportation Strategy (STS), which identified shared micromobility as
one of 15 key actions to reduce drive-alone trips to campus.
That partnership led to OSU's Shared Micromobility Pilot Program, which launched in
August of 2024. The pilot allowed the OSU community to experience a modern shared
micromobility program on a trial basis, with opportunities for input, evaluation, and
adjustment. During the first year of the program, over 12,000 individuals took over
180,000 rides. Based on typical campus travel patterns, OSU estimates that the average
shared micromobility trip on campus is approximately five (5) minutes. The Program has
proven to be a successful and unique student-university partnership providing a flexible
and convenient transportation option.
Building on insights gained from the pilot program, OSU is seeking to establish a long-
term shared micromobility program that supports campus mobility, sustainability, and
accessibility goals. The program will operate within a structured, geofenced framework
aligned with applicable local regulations. It is expected to primarily serve the OSU
Corvallis campus, with the potential to support adjacent neighborhoods and
surrounding community areas, as appropriate and in alignment with applicable
requirements and approvals.
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2. OREGON STATE UNIVERSITY:
Founded in 1868 as Oregon's land grant institution, OSU serves the state, the nation, and
the world as a premier 21st-century research university. OSU is committed to exceptional
research, discovery, innovation, and engagement - and to integrating its research and
engagement mission with the delivery of a high-quality, globally relevant, and
affordable education for the people of Oregon and beyond. OSU is one of only three
land, sea, space, and sun grant universities in the U.S. and is the only university in Oregon
to have earned both Carnegie Classifications for Very High Research Activity and
Community Engagement.
Through its centers, institutes, Extension offices and Experiment Stations, OSU has a
presence in all of Oregon's 36 counties, including its main campus in Corvallis, the
Hatfield Marine Sciences Center in Newport and OSU-Cascades Campus in Bend. OSU
offers undergraduate, master's and doctoral degrees through 11 academic colleges
enrolling more than 35,000 students from every county in Oregon, every state in the
country and more than 105 nations.
OSU's 570-acre main campus is in the city of Corvallis, a vibrant college town of nearly
58,000 in the heart of Western Oregon's Willamette Valley. The campus is located within
the traditional homelands of the Mary's River or Ampinefu Band of Kalapuya. Following
the Willamette Valley Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were
forcibly removed to reservations in Western Oregon. Today, living descendants of these
people are a part of the Confederated Tribes of Grand Ronde Community of Oregon
and the Confederated Tribes of the Siletz Indians.
3. APPLICABLE REGULATIONS / JURISDICTION AND VENUE:
This RFP is subject to the applicable provisions and requirements of the Oregon Revised
Statutes, Oregon Administrative Rules, and OSU Policies and Procedures. OSU Standards
03-010 and 03-015 govern OSU's procurement activities. In case of confusion or dispute
of a word or term used in this RFP, the definitions included in OSU Standards 03-010 and
03-015 control.
This RFP, and any dispute arising out of this RFP, shall be construed in accordance with,
and governed by, the laws of the State of Oregon. Any other action to enforce any
provision of this RFP or to obtain any relief from or remedy in connection with this RFP
may be brought only in the Circuit Court of Oregon for Benton County.
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II. INSTRUCTIONS TO PROPOSERS
1. COMMUNICATIONS DURING RFP PROCESS:
Proposers are prohibited from communicating about this RFP or award of a new
contract with OSU employees, other than the OSU Administrative Contact, or any party
in a position to create an advantage for the proposer or disadvantage for other
proposers. This restricted period of communication begins on the date the RFP is issued
and ends with the conclusion of the appeal period following notice of intent to award.
This restriction does not apply to communications during a pre-proposal conference or
other situations where the OSU Administrative Contact is present. A proposer who
intentionally violates this requirement or otherwise benefits from such a violation by
another party may have its proposal rejected due to failing to comply with all prescribed
solicitation procedures.
2. QUESTIONS:
Questions about this RFP must be sent via email and received by the OSU Administrative
Contact no later than the question deadline indicated in the Schedule of Events on the
first page of this RFP. OSU will consider all timely submitted questions and if appropriate,
either amend the RFP or answer questions through an addendum. Questions should be
clearly marked with the RFP Number and Title.
3. ADDENDA:
Only documents issued as written addenda by PCMM serve to change the RFP in any
way. No other direction, written or verbal, serves to change the RFP. Addenda will be
publicized on the OSU bid opportunities website. Proposers are advised to consult the
OSU bid opportunities website prior to submitting a proposal to ensure that all relevant
addenda have been incorporated into their proposal. Proposers are not required to
submit addenda with their proposal however, proposers are responsible for obtaining
and incorporating any changes made by addenda into their proposal. Failure to do so
may make the proposal non-responsive, which in turn may cause the proposal to be
rejected.
4. SIGNATURE:
Any submittals that require signature must be signed, in ink or electronically, by an
authorized representative with authority to bind the proposer. Proposer's signature
certifies that the proposer has read, fully understands, and agrees to be bound by the
RFP and all exhibits and addenda to the RFP.
5. PUBLIC RECORD:
Upon completion of the RFP process, information in all proposals will become subject
records that can be disclosed under Oregon Public Records Law. Oregon Revised
Statute 192.345 contains exemptions from disclosure including "trade secrets", which
may include, but are not limited to: any formula, plan, pattern, process, tool,
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mechanism, compound, procedure, production data, or compilation of information
which is not patented, which is known only to certain individuals within an organization
and which is used in a business it conducts, having actual or potential commercial
value, and which gives its user an opportunity to obtain a business advantage over
competitors who do not know or use it. NOTE: Price is not considered a trade secret.
If a proposal contains "trade secrets" the proposer must only mark those sections of the
proposal with the words "TRADE SECRET" prior to, and at the end of, the trade secret
information; provided, that such mark shall not be sufficient to make any information a
"trade secret." Only bona fide "trade secrets" may be exempt and only if public interest
does not require disclosure. Marks or claims that the entirety of a proposal is "trade
secret" or "confidential" WILL RESULT IN NONE OF THE PROPOSAL BEING TREATED AS
SUCH.
6. SUBMISSION:
Proposers must submit their proposal as attachment(s) in an email to the
bids@oregonstate.edu email address. Electronic versions must be sized appropriately for
transfer (under 150 mb per email). Multiple emails may be sent to submit proposal
attachments as necessary.
Proposals must be received, in their entirety, by PCMM no later than the closing date
and time indicated in the Schedule of Events on the first page of this RFP. The email
subject line must contain the RFP number and RFP title. It is the proposer's responsibility
to ensure that the proposal is received prior to the closing date and time. Only those
proposals received at the bids@oregonstate.edu email address by the closing date and
time will be considered responsive. Do not email a copy of the proposal to any other
OSU email addresses.
It is highly recommended that the proposer confirms receipt of the email with the OSU
Administrative Contact noted in this RFP. The OSU Administrative Contact may verify
receipt but will NOT verify the integrity of the attachment(s), answer questions related
to the content of the proposal or address the overall responsiveness of the proposal.
7. MODIFICATION:
Modification of a proposal after submittal but prior to closing may be completed by
submitting a written notice indicating the modifications and a statement that the
modification amends and supersedes the prior proposal. After closing, proposers may
not modify their proposal.
8. WITHDRAWALS:
A proposer may withdraw their proposal by submitting a written notice to the OSU
Administrative Contact prior to the closing date and time. The written notice must be
on the proposer's letterhead and signed by an authorized representative of the
proposer.
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9. LATE SUBMITTALS:
Proposals and written notices of modification or withdrawal must be received no later
than the closing date and time. For purposes of this RFP, the official date and time is the
date and time that the email is received at the bids@oregonstate.edu email address.
OSU may not accept or consider late proposals, modifications, or withdrawals except
as permitted in OSU Standard 03-015, Sec 5.9. Sole responsibility rests with the proposer
to ensure OSU's receipt of its proposal prior to closing. OSU shall not be responsible for
any delays or misdeliveries caused by transmission errors, malfunctions, or electronic
delays including those within OSU's network. IT IS THE PROPOSER'S RESPONSIBILITY TO
ENSURE OSU HAS RECEIVED THE PROPOSAL BY CLOSING DAY AND TIME. Any risks
associated with electronic transmission of the proposal are borne by the proposer.
10. PROPOSAL OPENING:
Proposals will be opened immediately following the closing. Proposers may request to
attend a virtual proposal opening which may be conducted via Zoom or other
electronic meeting platform. Please inform the OSU Administrative Contact in advance
if you would like to attend the proposal opening. Only the names of the proposers
submitting proposals will be announced. No other information regarding the content of
the proposals will be available.
11. PROPOSALS ARE OFFERS:
The proposal is the proposer's offer to enter a contract pursuant to the terms and
conditions specified in the RFP, its exhibits, and addenda. The offer is binding on the
proposer for one hundred twenty (120) days. OSU's award of a contract constitutes
acceptance of the offer and binds the proposer.
12. RIGHT TO REJECT:
OSU may reject, in whole or in part, any proposal not in compliance with the RFP,
exhibits, or addenda. OSU may reject all proposals for good cause, if OSU finds that it is
in the public interest to do so. Notification of rejection along with appeal rights will be
sent to proposers whose proposal is rejected.
13. PROPOSAL CANCELLATION:
If an RFP is cancelled prior to closing, notification of cancellation will be sent, and all
proposals already received will be deleted. If an RFP is cancelled after closing, or all
proposals are rejected, the proposals received will be retained and become part of
OSU's proposal file.
14. PROPOSAL PREPARATION COST:
OSU is not liable for costs incurred by the proposer during the RFP process.
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15. AWARD:
Unless otherwise specified in the RFP, single or multiple contracts may be awarded as a
result of this RFP. Award will be made to the highest ranked proposer(s) who, in OSU's
opinion, best meets the requirements and qualifications of the RFP. If issuing a single
contract from this RFP to the highest ranked proposer, and contract negotiations are
unsuccessful after award, OSU may conclude those contract negotiations, rescind its
award to that proposer, and may award and begin negotiations with the next highest
ranked proposer.
16. APPROVALS:
Contract award is subject to all required OSU approvals. OSU will have no obligation or
liability whatsoever to the proposer selected as result of this RFP unless and until a
contract satisfactory to OSU is approved and executed by both parties.
17. PROPOSAL RESULTS:
A written notice of intent to award will be issued to all responsive proposers along with
appeal rights for aggrieved proposers. The proposal file will be available for responsive
proposer's review during the appeal period. Proposers must make an appointment with
the OSU Administrative Contact to view the proposal file electronically. After the
contract is executed or RFP canceled, the file will be available by making a Public
Records Request through OSU's Public Records Request process.
18. CONTRACT REVIEW AND NEGOTIATION:
Prior to execution of a contract, the contract may be reviewed and negotiated. This
review may result in modifications of the applicable terms and conditions specified on
OSU's website, in the RFP, exhibits, addenda, or those proposed by the proposer. OSU's
negotiation of, or acceptance of alternate terms and conditions, is at OSU's discretion
as may be in the best interest of OSU.
19. INVESTIGATION OF REFERENCES:
OSU reserves the right to investigate and to consider the references and the past
performance of any proposer with respect to evaluation and determining proposer's
responsibility. OSU may consider such things as proposer's past performance, provision
of similar goods or services, compliance with specifications, contractual obligations,
and its lawful payment of suppliers, subcontractors, and workers.
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III. SCOPE OF WORK AND QUALIFICATIONS
1. SCOPE OF WORK:
Requested Services and Contract Duration
OSU seeks to establish a contract with a qualified proposer to provide shared
micromobility services in Corvallis through an initial three (3) year term, with the
option to renew for up to seven (7) additional one (1) year terms upon mutual
agreement of both parties.
The Proposer will be responsible for the provision, maintenance, and daily
redistribution of shared micromobility vehicles on the OSU Corvallis campus, as well
as the provision of a facility for vehicle maintenance and storage, a customer-facing
platform for vehicle rentals, and customer service support.
Shared micromobility vehicles may include non-motorized and low-speed electric
vehicles (e.g., e-scooters and e-bikes) as defined under Oregon law. Pedal bicycles
are not required but may be proposed. All vehicles must be limited to a maximum
speed of 15 mph.
A. Service Model Requirements
The Proposer shall provide a fully managed shared micromobility program, including
all labor, equipment, software, operations, maintenance, compliance, and
customer support necessary to operate the system in accordance with this RFP,
applicable laws, and OSU requirements. Proposers must describe their proposed fleet
size, initial deployment strategy, and approach to adjusting fleet size based on
demand and operational performance.
1. Fleet Size and Removal Authority
The number of vehicles deployed on campus shall be subject to approval by OSU.
The successful proposer must receive written approval from OSU prior to
increasing the number of deployed vehicles beyond the initially approved fleet
size. OSU reserves the right to require the proposer to reduce or remove vehicles
from service areas if operational conditions, safety concerns, or campus impacts
warrant such action.
B. Hardware and Software
OSU requests a shared micromobility system that includes the following features:
* A fleet of electric bicycles and scooters available to the OSU community and
members of the public. Proposers should describe any alternate or accessible
vehicle offerings and how those options will be delivered to users.
* A mobile application that enables users to locate, unlock, and lock vehicles,
make payments, and access customer support.
* An alternative method to unlock vehicles (e.g., text or phone call) for users
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without smartphones.
* GPS real-time location tracking integrated into all vehicles.
* Control of bicycle and scooter parking using geofencing and onboard GPS to
ensure vehicles may only be parked in designated locations in accordance with
OSU Standard07-025 Vehicle Use and Parking on University Property, Section
5.5.10, Non-Motorized Vehicles, including bicycle racks, signed storage areas,
bicycle lockers, or other designated facilities approved by OSU.
* Control of shared electric vehicle service areas and speeds.
* Capability to verify rider age during account registration to ensure users meet all
applicable legal minimum age requirements prior to activating an account.
Proposers should describe the method used to verify age (e.g., ID verification,
payment verification, or equivalent process).
All equipment deployed, installed, or operated under any resulting agreement
must be UL certified (or certified by an equivalent nationally recognized testing
laboratory), as applicable, and must remain so certified for the duration of the
contract term. Such equipment must at all times comply with all applicable
federal, state, and local laws and regulations, including those relating to health,
life safety, environmental health and safety (EHS), and fire and building codes,
as well as the University's then-current safety, EHS, and operational policies and
standards.
C. Operations and Maintenance
The Proposer shall be responsible for the day-to-day operations and maintenance of
the shared micromobility program on the OSU campus and any approved
surrounding service areas. Proposers should describe how they will provide the
following:
1. Facilities:
The Proposer shall be responsible for securing, leasing, and maintaining a local
facility for battery charging, vehicle maintenance, and administrative functions.
OSU will not provide space for these purposes.
The facility must be located within a 10-mile radius of the OSU Corvallis campus,
to support timely operations, including rebalancing and response to service
requests.
2. Routine Vehicle Maintenance:
The Proposer shall be responsible for performing routine maintenance and safety
inspections to ensure safe and reliable operation of all vehicles.
Proposers should describe their proposed maintenance program, including:
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* The schedule for routine maintenance and safety checksThe expected useful
life of the fleet
* An estimated replacement timeline for vehicles
* Approach to recycling and disposal of retired vehicles and batteries
* Safety protocols related to battery handling, charging, storage, and
maintenance
3. Routine rebalancing:
The Proposer shall be responsible for rebalancing vehicles to maintain
appropriate distribution across service areas and designated parking locations.
Proposers should describe their strategy for rebalancing vehicles in a manner that
prevents overcrowding at designated bike racks while meeting demand across
campus and approved service areas.
4. Geofence-Controlled Parking and Service Areas
The Proposer shall be responsible for implementing and managing geofenced
service areas, parking controls, and operational zones in accordance with OSU
requirements and applicable regulations.
Proposers should provide a plan describing how service areas and designated
parking locations will be established, mapped, and adjusted. The plan should
outline the Proposer's capabilities and recommended processes for
implementing and managing the following program elements:
* Geofenced service area outside of which shared electric vehicle motor-
assisted capabilities will not function.
* Geofenced dismount zones and reduced speed zones on campus and in the
surrounding community.
* Designated parking areas on the OSU campus limited to existing bike racks or
other signed areas that preserve pedestrian access, ADA-required clearances,
public safety, and the maintenance and operation of OSU facilities, as
approved at the sole discretion of OSU. Proposers may recommend additional
on-campus parking locations for OSU review and approval.
* Off-campus service areas and parking, including a process for proposing and
obtaining OSU approval for service area changes outside the campus
boundary.
* Temporary modifications to service area, speed limits, and parking for special
events or construction.
* Processes to collaboratively review and address operational needs, including
vendor-initiated recommendations and OSU-directed adjustments.
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