Shade Structures for Parks

Agency:	City of Pasadena
State:	Texas
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238990 - All Other Specialty Trade Contractors 332311 - Prefabricated Metal Building and Component Manufacturing
Posted Date:	Oct 20, 2020
Due Date:	Nov 2, 2020
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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PURCHASING OFFICE

1149 ELLSWORTH DR., SUITE 400

PASADENA. TEXAS 77506

713-475-5532

FAX 713-920-7938

SUBMIT TO:

CITY OF PASADENA

CITY SECRETARY’S OFFICE

1149 Ellsworth DR., SUITE 200

PASADENA, TX 77506

MAILING DATE

October 14,

2020

Invitation for Bids (IFB)

TITLE

Shade Structures for Parks

NUMBER

20-014

BID WRITER

Barbara Hamlett

CLOSING DATE & TIME

November 2, 2020

by 4:00 P.M. CST

NAME OF PARTNERSHIP, CORPORATION OR INDIVIDUAL

PRE-BID DATE, TIME AND LOCATION

N/A

TAXPAYER IDENTIFICATION NUMBER

MAILING ADDRESS

NO BID: If not submitting a bid, state reason below and return one copy of this form

CITY-STATE-ZIP

PH:

EMAIL:

FX:

WEB ADDRESS:

TOTAL BID AMOUNT:

Bids are firm for Acceptance for 90 days

Yes

Other

Delivery: Calendar days after receipt of Purchase Order:

days (ARO)

Payment Terms:

% , net

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the

same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid and certify

that I am authorized to sign this bid for the bidder. In submitting a bid to the City of Pasadena the bidder offers and agrees that if the bid is accepted,

the bidder will convey, sell, assign or transfer to the City of Pasadena all rights, titles and interest in and to all causes to action it may now or hereafter

acquire under the Anti-trust laws of the United States and the State of TX for price fixing relating to the particular commodities or services purchased or

acquired by the City of Pasadena. At the City’s discretion, such assignment shall be made and become effective at the time the City tenders final

payment to the bidder.

AUTHORIZED SIGNATURE

DATE

PRINTED NAME/TITLE

Addendum #1

Please initial by all that apply. I acknowledge receipt of the following addendum

Addendum #2

Addendum #3

Addendum #4

Please note the following:

• This page must be completed and returned with your bid

• Bids must be submitted in a sealed envelope, marked with bid number & closing date.

• Bids received after the above closing date and time will not be accepted.

Legal Notice

NOTICE TO BIDDERS

BID NO. 20-14

The City of Pasadena, Texas intends to purchase and invites you to submit a sealed bid for:

Shade Structures for Parks

Sealed bids will be received by the City of Pasadena, Texas on or before 4:00 p.m. CST, Monday,

November 2, 2020 in the Office of the City Secretary, 1149 Ellsworth Dr., Suite 200, Pasadena, Texas

77506. Bids will be publicly opened and read on Tuesday, November 3, 2020 at 3:00 p.m. in Pre-

Council Chambers, 1st floor, City Hall, 1149 Ellsworth Dr., Pasadena, TX 77506.

Invitation for Bids documents may be obtained via the Internet by contacting DemandStar.com or from

the City of Pasadena Purchasing Department web page at www.pasadenatx.gov. If you do not have

Internet access, you may obtain the documents by contacting the Purchasing Office at 1149 Ellsworth

Dr., Pasadena, Texas, 77506, (713) 475-5532.

Bids may be either mailed or hand delivered to the City Secretary’s Office, 1149 Ellsworth Dr., Suite 200,

Pasadena, TX 77506. Any bids received after the above stated time will be returned to the bidder

unopened.

The City Council reserves the right to waive any informalities or minor irregularities; reject any and all

bids/proposals which are incomplete, conditional, obscure, or which contain additions not allowed for;

accept or reject any bids/proposal in whole or in part with or without cause; and accept the bid/proposal

which best serves the City.

CAUTION: It is the bidder’s/proposer’s responsibility to ensure that bids/proposals are received in the City

Secretary’s Office prior to the date and time specified above. Receipt of a bid/proposal in any other City

office does not satisfy this requirement.

Published in the Pasadena Citizen & on the City of Pasadena Website

Publish: October 14, 2020 & October 21, 2020

Commodity Code: 155-85

CITY OF PASADENA

PURCHASING OFFICE

TABLE OF CONTENTS

IFB # 20-014 Shade Structures for Parks

STANDARD PURCHASE DEFINITIONS (IFB) ........................................................................................................... 1

GENERAL REQUIREMENTS FOR BIDS .................................................................................................................... 2

SPECIAL CONDITIONS.............................................................................................................................................10

SPECIFICATIONS ......................................................................................................................................................12

BID PRICING SHEET .................................................................................................................................................16

DEVIATION & COMPLIANCE SIGNATURE FORM..................................................................................................20

BIDDER'S STATEMENT REGARDING BONDS AND INSURANCE COVERAGE COMPLIANCE ........................21

NON-COLLUSION AFFIDAVIT..................................................................................................................................22

SOLICITATION QUESTIONNAIRE............................................................................................................................23

BIDDER REFERENCES.............................................................................................................................................24

LOCAL BIDDER PREFERENCE CLAIM FORM .......................................................................................................25

FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY ...................................................................................27

IMMIGRATION REFORM AND CONTROL ACT (IRCA) ..........................................................................................28

BIDDER QUESTIONNAIRE & CHECKLIST ..............................................................................................................29

BID/PROPOSAL LABEL............................................................................................................................................30

APPENDIX A ..............................................................................................................................................................31

ATTACHMENT A - BASIC INSURANCE REQUIREMENTS ....................................................................................32

ATTACHMENT B - INDEMNITY CLAUSE ...............................................................................................................34

ATTACHMENT C - SAMPLE PHOTO FOR CANTILEVER STRUCTURE ...............................................................35

ATTACHMENT D – MAPS .........................................................................................................................................36

Commodity Code: 155-85

CITY OF PASADENA

PURCHASING OFFICE

IFB # 20-014 Shade Structures for Parks

STANDARD PURCHASE DEFINITIONS (IFB)

The City will use the following definitions in instructions to bidders, terms and conditions, special provisions, technical specifications and any

other solicitation documents.

Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall

control, unless otherwise defined in the Contract.

Addendum means a written instrument issued by the

Contract Awarding Authority that modifies or clarifies the

Solicitation prior to the Due Date. “Addenda” is the plural

form of the word.

Alternate Bid means multiple Bids with substantive

variations from the same Bidder in response to a

Solicitation.

Appropriate, Appropriated, or Appropriation means the

adoption by the City Council of the City of a budget for a

fiscal year that includes payments to be made under the

Contract during the respective fiscal year.

Bid is a complete, properly signed response to an invitation

for bid, which if accepted, would bind the Bidder to perform

the resultant Contract.

Bidder, and compliance with all City ordinances concerning

the purchasing process.

16. Lowest Responsible Bidder means the Bidder submitting

Lowest Responsible Bid.

17. Non-Professional Services are services performed that are

not of a professional nature such as lawn care, security,

janitorial, etc.

18. Offer means a complete signed response submitted to the

City in response to a Solicitation including, but not limited

to, a Bid submitted in response to an Invitation for Bid, a

proposal submitted in response to a Request for Proposal,

a quote submitted in response to a Request for Quotation,

or a statement of qualifications and interest submitted in

response to a Request for Qualifications.

Bidder is a person, firm, or entity that submits a Bid in

response to a Solicitation. Any Bidder may be represented

by an agent after submitting evidence demonstrating the

agent’s authority. The agent cannot certify as to his own

agency status.

Bid Guaranty guarantees that the Bidder (a) will not

withdraw the Bid within the period specified for

acceptance, and (b) will execute a Contract and furnish

required bonds and any necessary insurance within the

time specified in the Solicitation, unless a longer time is

allowed by the City. The guarantee will be returned to the

Bidder upon execution of a Contract

Bids are responses to an Invitation for Bids.

City means the City of Pasadena, a Texas home-rule

municipal corporation.

Construction means the construction, repair, rehabilitation,

alteration, conversion or extension of building, parks,

utilities, streets or other improvements or alterations to real

property.

10. Contractor means the person, firm or entity selling goods

or services to the City under a Contract.

19. Pre-Bid Conference means a conference conducted by the

Purchasing Office, held in order to allow Bidders to ask

questions about the proposed Contract and particularly the

Contract specifications.

20. Professional Services means services that use skills that

are predominantly mental or intellectual, rather than

physical or manual such as accounting, architecture, land

surveying, law, medicine, optometry, professional

engineering, etc.

21. Purchase Order is an order placed by the Purchasing

Office for the purchase of Goods or Services written on the

City’s standard Purchase Order form and which, when

accepted by the Bidder, becomes a contract. The

Purchase Order is the Bidder’s authority to deliver and

invoice the City for Goods or Services specified, and the

City’s commitment to accept the Goods or Services for an

agreed upon price.

22. Services include all work or labor performed for the City on

an independent contractor basis other than construction.

23. Solicitation means, as applicable, an Invitation for Bid,

Request for Proposal, Request for Qualifications or a

Request for Quotation.

11. Deliverables means the goods, products, materials, and/or

services to be provided to the City by a Bidder.

12. Due Date means the date and time specified for receipt of

Bids.

13. Goods are supplies, materials, or equipment.

24. Subcontractor means a person, firm or entity providing

goods or services to a Bidder to be used in the

performance of the Bidder’s obligations under the Contract.

25. Unbalanced Bid means a Bid that is based on prices which

are significantly less than cost for some bid items and

significantly more than cost for others.

14. Invitation for Bid (IFB) means a Solicitation requesting

pricing for a specified Good or Service which has been

advertised for Bid in a newspaper.

15. Lowest Responsible Bid means the Bid meeting all

requirements of the specifications, terms, and conditions of

the Invitation for Bid resulting in the lowest cost to the City

in a total cost concept or based solely on price, taking into

consideration the financial and practical ability of the

Bidder to perform the Contract, past performance of the

Commodity Code: 155-85

CITY OF PASADENA

PURCHASING OFFICE

IFB # 20-014 Shade Structures for Parks

GENERAL REQUIREMENTS FOR BIDS

These instructions are standard for all contracts for commodities or services issued through the City of Pasadena Purchasing

Department. General Requirements apply to all advertised bids; however, these may be superseded, whole or in part, by the

SPECIAL CONDITIONS OR OTHER DATA CONTAINED HEREIN.

READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR

FULFILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.

1. TERM CONTRACTS

The CITY of PASADENA acceptance of Bidder’s offer shall be limited to the terms herein unless expressly agreed in

writing by the CITY. If the contract is intended to cover a specific time period, the term will be given in the specifications

under PERIOD OF CONTRACT.

2. ANTI-LOBBYING PROVISION

DURING THE PERIOD BETWEEN THE BID MAILING DATE AND THE CONTRACT AWARD, BIDDERS, INCLUDING

THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR BID WITH ANY

MEMBER OF THE PASADENA CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF CITY-SPONSORED

INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE CITY.

THIS PROVISION IS NOT MEANT TO PRECLUDE BIDDERS FROM DISCUSSING OTHER MATTERS WITH CITY

COUNCIL MEMBERS OR CITY STAFF. THIS POLICY IS INTENDED TO CREATE A LEVEL PLAYING FIELD FOR ALL

POTENTIAL BIDDERS, ASSURE THAT CONTRACT DECISIONS ARE MADE IN PUBLIC, AND TO PROTECT THE

INTEGRITY OF THE BID PROCESS. VIOLATION OF THIS PROVISION MAY RESULT IN REJECTION OF THE

BIDDER'S BID.

3. POTENTIAL CONFLICTS OF INTEREST

An outside consultant or contractor is prohibited from submitting a bid for services on a CITY of PASADENA project of

which the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint

venture or was in any other manner associated by ownership to any party that was a designer or other previous

contributor. If such a consultant or contractor submits a prohibited bid, that bid shall be disqualified on the basis of

conflict of interest, no matter when the conflict is discovered by CITY of PASADENA.

4. GOVERNING FORMS

In the event of any conflict between the terms and provisions of these requirements and the specifications, the

specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, the City’s

interpretation shall govern.

5. GOVERNING LAW

This bid solicitation is governed by the competitive bidding requirements of the CITY and Texas Local Government Code

§252, as amended. Bidders shall comply with all applicable federal, state and local laws and regulations. Bidder is

further advised that these requirements shall be fully governed by the laws of the State of Texas and that the CITY of

PASADENA may request and rely on advice, decisions and opinions of the Attorney General of Texas and the City

Attorney concerning any portion of these requirements.

6. APPLICABLE LAW AND VENUE

Any agreement resulting from this IFB shall be construed according to the laws of the State of Texas. The City and

vendors agree that the venue for any legal action under this agreement shall be the Harris County, Texas. In the event

that any action is brought under any agreement resulting from the IFB in Federal Court, the venue for such action shall be

in the Federal Judicial District of Harris County, Texas.

7. IMMIGRATION REFORM and CONTROL ACT (IRCA)

The Immigration Reform and Control Act (IRCA), also Simpson-Mazzoli Act (Pub.L. 99-603, 100 Stat. 3359, signed by

President Ronald Reagan on November 6, 1986) is an Act of Congress which reformed United States immigration law.

The Act made it illegal to knowingly hire or recruit illegal immigrants (immigrants who do not possess lawful work

authorization), required employers to attest to their employees' immigration status, and granted amnesty to certain illegal

immigrants who entered the United States before January 1, 1982 and had resided there continuously. The Act also

granted a path towards legalization to certain agricultural seasonal workers and immigrants who had been continuously

and illegally present in the United States since January 1, 1982.

8. INTERLOCAL PARTICIPATION

8.1. The City may enter into Interlocal Cooperation Purchasing Agreements with other governmental entities or

governmental cooperatives (hereafter collectively referred to as “Entity” or “Entities”) to enhance the City’s

purchasing power. At the City’s sole discretion and option, City may inform other Entities that they may acquire

bid#	bid name	release date	due date
20-014 Addendum #1	Shade Structures for Parks	10/14/2020	11/02/2020

Shade Structures for Parks

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