25-568-SGS / SG-00264 Notice of Intent to Award a Single Source Procurement for Curbside Counters

Brief Description: This is a request for curb side counter modules to be manufactured, delivered and installed A1 quad of level 3 in Terminal A (Spirit Airlines). Units were not originally provided after level 3 renovation. Spirit Airlines plan to offer curbside assistance to their guests and these common use podiums are needed for this airline function.

Estimated Value: $68,865.00

Term (Years): This is a one-time procurement, so no additional purchases are planned

Vendor: Fish Construction

Justification:

The curbside area millwork items to be purchased will be used to fulfill a request by Spirit Airlines to begin curbside services for their guests. This new service is a marked and unanticipated change in the carrier’s operations. An Additional three (3) exterior units are necessary as spares because none are currently available. Should any of the aging current units require replacement or should another airline or service provider request units we would be able to provide the necessary exterior-rated millwork units.

Fish Construction supplied the existing exterior or curbside counters in 2017 under project BP-447, OIA Ticket Lobby Modifications. As the original vendor, Fish already has the approved shop drawings to produce this millwork, as well as access to the same finish materials used for the original units. This would greatly expedite production and delivery of the millwork and also increase the probability that the units will match existing. Given they already have materials on hand for these counters the vendor has agreed to slot these units into their next production cycle. Typical millwork production lead times would be 12-16 weeks, in addition to the design and procurement process.

The millwork will be installed for Spirit at Terminal A level 3 adjacent to units being provided for Southwest in the same terminal and level. Matching these as closely as possible would be desirable. Given that there are no available spares, getting these units produced promptly will avoid the possibility of having to Spirit delay their intended services.

Specialty millwork is by its nature a custom product. Conducting market research without a full design and procurement effort would be nearly impossible. That being said, we do know the 2017 costs for these items. When adjusted for inflation using the Producer Price Index (PPI), we found the vendor’s pricing to be well below inflation-adjusted pricing.

The Authority does have archived drawings from the original project that would provide general guidance on the designer’s intent. However, millwork details are determined in the shop drawing process conducted with the vendor. The vendor previously developed shop drawings for this millwork so that part of the process (along with the time required) can be dispensed with. Given the very limited nature of this purchase and the fact that we have to match existing ticket lobby components, a new design effort would likely be less cost effective and less timely.

Because these counters are now nearly eight years old and constantly exposed to the harsh Florida climate, we can anticipate that at some point, some of these units may have to be replaced. The purchase of a limited number of spares should allow the Authority to avoid another similar procurement until such time as the North Terminal ticket lobbies are renovated again.

The intent of this procurement is to reduce the time required to get this millwork installed and also to match the existing millwork to the degree possible. Not moving forward with this request would extend the time required to get the millwork and will impact on both the airline's ability to operate the curbside service and would postpone the collection of additional rent for that added time period. It is also more likely that millwork purchase through a standard process could result in millwork that less closely matches the installed units, thus detracting from the overall aesthetics of the landside terminal. It is also likely that a full design and procurement effort will yield additional professional services costs that are avoided using this method.

Reference #: 25-568-SGS / SG-00264

Subject: 25-568-SGS / SG-00264 Notice of Intent to Award a Single Source Procurement for Curbside Counters

Greater Orlando Aviation Authority intends to award a procurement as a Single Source Procurement in accordance with its Policy 450.03, and State of Florida Statute 287.057 (3) (c). Any responses received in reference to this Notice will be for the sole purpose of determining whether a competitive procurement is in the best interest of the Authority. This is not a solicitation, and there is not a solicitation available.

A Single Source Procurement is a purchase that is directed to one (1) source because of standardization, warranty, or other factors, which for justifiable reasons, is found to be most advantageous for the Greater Orlando Aviation Authority , even though other competitive sources may be available. A Single Source Procurement is a non-competitive procurement method.

All are encouraged to notify the Purchasing Agent (Agent), stating their company/agency name, address, contact name, contact email, and a statement regarding their capability to provide the requested goods or services. All responses must be in writing, submitted electronically via the e-Procurement Platform ("Platform"), by 3:00 pm on Wednesday, April 2, 2025 .

The determination not to compete this proposed action based on the responses to this Notice is solely within the discretion of the Chief Executive Officer for purchases up to $250,000.00, and at the discretion of the Aviation Authority Board for purchases that exceed $250,000.00.

Procurement details are listed herein.