Sewer Jetting Services ITB

C O U N T Y o f R O C K I N G H A M 20 E. Gay Street
Harrisonburg, VA 22802
Invitation to Bid
INVITATION TO BID #26-0324-01
Sewer Jetting Services
This procurement is governed by the Virginia Public Procurement Act and all terms and conditions of the
Act are hereby adopted and are made a part of this notice.
Contact Information:
Rebecca Guthrie
Director of Finance
20 E. Gay Street
Harrisonburg, VA 22802
(540) 564-3010
rguthrie@rockinghamcountyva.gov

Table of Contents
1.0 PURPOSE.........................................................................................................................................4
2.0 BACKGROUND.................................................................................................................................4
3.0 SCOPE OF WORK.............................................................................................................................4
4.0 BID PREPARATION AND SUBMISSION.............................................................................................4
5.0 EVALUATION AND CONTRACT AWARD...........................................................................................5
6.0 GENERAL TERMS AND CONDITIONS...............................................................................................6
6.1 APPLICABLE LAWS......................................................................................................................6
6.2 CONTRACTOR'S INSURANCE.......................................................................................................6
6.3 ANTI-DISCRIMINATION...............................................................................................................9
6.4 AMERICANS WITH DISABILITIES ACT COMPLIANCE....................................................................9
6.5 NONVISUAL ACCESS TO TECHNOLOGY.....................................................................................10
6.6 ETHICS IN PUBLIC CONTRACTING.............................................................................................11
6.7 IMMIGRATION REFORM AND CONTROL ACT OF 1986.............................................................11
6.8 ANTITRUST................................................................................................................................11
6.9 CLARIFICATION OF TERMS........................................................................................................11
6.10 PAYMENT..................................................................................................................................11
6.11 QUALIFICATIONS OF BIDDERS..................................................................................................12
6.12 TESTING AND INSPECTION.......................................................................................................12
6.13 CHANGES TO THE CONTRACT...................................................................................................12
6.14 DEFAULT...................................................................................................................................13
6.15 TAXES........................................................................................................................................13
6.16 DRUG FREE WORKPLACE..........................................................................................................13
6.17 NONDISCRIMINATION OF CONTRACTORS................................................................................13
6.18 AUDIT....................................................................................................................................... 13
6.19 NON-APPROPRIATION..............................................................................................................14
6.20 COOPERATIVE PURCHASING/USE OF CONTRACT BY THIRD PARTIES.......................................14
6.21 CONTRACT DOCUMENTS..........................................................................................................14
6.22 LAWS AND REGULATIONS.......................................................................................................14
6.23 PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA.............................................15
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6.24 PREPARATION AND SUBMISSION OF BIDS.............................................................................15
6.25 WITHDRAWAL OR MODIFICATION OF BIDS...........................................................................15
6.26 RECEIPT AND OPENING OF BIDS.............................................................................................15
6.27 PROPRIETARY INFORMATION.................................................................................................16
6.28 BID ACCEPTANCE PERIOD.........................................................................................................16
6.29 TERMINATION BY OWNER FOR CONVENIENCE........................................................................16
6.30 DEBARMENT STATUS................................................................................................................16
6.31 TRAINING, OPERATION, AND MAINTENANCE OF EQUIPMENT................................................17
7.0 SIGNATURE SHEET - ITB #26-0324-01..........................................................................................18
8.0 BID FORM - ITB #26-0324-01.......................................................................................................19
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1.0 PURPOSE
The purpose of this Invitation to Bid (ITB) is to request formal competitive sealed bids through the
Invitation to Bid process to establish a contract for sewer jetting/cleaning services.
2.0 BACKGROUND
Rockingham County is located in the center of the beautiful Shenandoah Valley of Virginia. Nestled
between the Blue Ridge Mountains on the east and the Alleghenies on the west, the County is located
along the Interstate 81 corridor and only a two-hour drive to Washington, DC. Rockingham County is
the third largest county in Virginia and encompasses the Harrisonburg-Rockingham metropolitan area.
RockinghamCountymaintainsover137milesofsewerlineofvarioustypesandsizesthatrangefrom4"
to 30" and associated manholes that require maintenance including cleaning and removal of blockages
from various issues that impact the sewer system. The sewer system extends from areas including but
not limited to north of the City of Harrisonburg, east of the City extending to McGaheysville and south
extending to Mt. Crawford.
3.0 SCOPE OF WORK
All services shall be coordinated through Rockingham County Public Works on an "as-needed" basis
without a defined number of hours or anticipated linear foot volume. A variety of equipment can be
used to perform the jetting and cleaning services. However, the equipment shall be able to jet, clean,
and vacuum debris from the sizes of sewer line and manholes as listed above. At least one vacuum
truck capable of providing 2,500 PSI at 80 GPM and 2,500 PSI at 40 GPM on 12" line shall be listed.
Biddersshallberesponsiblefordisposalofanydebristhatisremovedfromthesewersystems. Bidders
shall also be responsible for providing water for the jetting process. Awarded bidder(s) shall be on-site
within two (2) hours of being notified by Rockingham County Public Works of work being requested.
The successful bidder(s) shall maintain those services for a three year term with the option to renew
services for an additional two (2) one year terms, if both parties agree.
4.0 BID PREPARATION AND SUBMISSION
Bidders are required to submit the following items as a complete bid:
1. The completed signature sheet (see 7.0 Signature Sheet).
2. The completed bid form (see 8.0 Bid Form).
Bids shall be submitted in a sealed envelope, clearly marked "ITB-# 26-0324-01 Sewer Jetting Services"
no later than 2:30p.m., local time, Friday, April 17, 2026 to:
Rockingham County Finance Department
Attention: Rebecca Guthrie
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20 East Gay Street
Harrisonburg, VA 22802
Electronic submissions can also be submitted through the County's website or using the following link
https://va-rockinghamcounty2.civicplus.com/FormCenter/Email-Forms-13/Procurement-200.
Itistheresponsibilityofthebiddertoensurethattheirbidreachestheappropriateofficepriortothedate
and time of closing.
All costs of proposal preparation and presentation shall be borne by each bidder. The County is not
liable for any cost incurred by the bidder prior to issuance of a contract.
5.0 EVALUATION AND CONTRACT AWARD
Bids will be opened at the time and place stated in the Invitation to Bid or as modified by subsequent
Addenda,andtheircontentspubliclyannounced.ThePurchasingAgentshalldecidewhenthespecified
time for bid opening has arrived. No responsibility will be attached to any officer or agent for the
premature opening of a bid not properly addressed and identified. The provisions of 2.2-4342 of the
Code of Virginia shall be applicable to the inspections of bids received.
The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder, if any,
provided his bid is reasonable and it is in the best interest of the County to accept it and subject to the
County's right to reject any and all bids and to waive informality in the bids and in the bidding.
Determinationofthelowestresponsiblebidder,ifany,willbebasedonthetotalbidamountenteredon
theBidForm.Wherethesumofthevaluesenteredinthemultiplepartsdonotagreewiththetotalbid
amount, the total bid amount entered on the Bid Form, including any properly submitted bid
modifications, shall take precedence. In the event that the total bid from the lowest responsible bidder
exceedsavailablefunds,theCountymaynegotiatethetotalbidamountwiththeapparentlowbidderto
obtain a contract price within available funds, pursuant to 2.2-4318 of the Code of Virginia.
Inthecaseofatiebid,theCountymaygivepreferencetogoods,services,andconstructionproducedin
the County or provided by persons, firms or corporations having principal places of business in the
County.Ifsuchchoiceisnotavailable,preferenceshallthenbegiventogoodsandservicesproducedin
the Commonwealth pursuant to Section 2.2-4324 of the Code of Virginia. If no County or
Commonwealth choice is available, the tie shall be decided by lot.
The Notice of Award will be posted on the County website after the Board awards the contract. Any
bidder who desires to protest the award or decision to award a contract shall submit the protest in
writing to the Rockingham County Purchasing Agent no later than ten days after the award date of the
Board of Supervisors or date of the Notice of Award, whichever comes first ( 2.2-4360).
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TheCountyreservestherighttorejectanyandallbidsinwholeorinpart,towaiveanyinformality,and
to delete items prior to making an award. The County at its discretion may enter into an agreement
with multiple bidders.
6.0 GENERAL TERMS AND CONDITIONS
6.1 APPLICABLE LAWS
This solicitation and any resulting contract shall be governed in all respects by the laws of the
Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the
County.Theagencyandthecontractorareencouragedtoresolveanyissuesincontroversyarisingfrom
the award of the contract or any contractual dispute using Alternative Dispute Resolution (ADR)
procedures (Code of Virginia, 2.2-4366). The contractor shall comply with all applicable federal, state,
and local laws, rules, and regulations.
6.2 CONTRACTOR'S INSURANCE
By signing and submitting a proposal under this solicitation, the bidder certifies that if awarded the
contract, it will purchase and maintain, at its sole expense, and from a company or companies
authorized to do business within the Commonwealth of Virginia, insurance policies containing the
following types of coverages and minimum limits, protecting from claims which may arise out of or
result from the Bidder's performance or non-performance of services under this Contract, or the
performance or non-performance of services under this Contract by anyone directly or indirectly
employed by the Bidder or for whose acts it may be liable:
1. Workers' Compensation - Statutory requirements and benefits. Coverage is compulsory for
employers of three or more employees, to include the employer. Businesses who hire
subcontractors who will perform the same trade or are hired to fulfill contract requirements
must include the subcontractor's employees when determining the total number of employees
forworkerscompensation.AwaiverofsubrogationinfavoroftheCountyofRockinghamandits
officers, employees, agents, and volunteers must be endorsed on the workers compensation
policy. Contractors who fail to notify the County of increases in the number of employees that
changetheirworkers'compensationrequirementsundertheCodeofVirginiaduringthecourse
of the contract shall be in noncompliance with the contract. This policy shall specifically list
Virginia as a covered state.
2. Employer'sLiability-$1,000,000eachaccident/$1,000,000eachdisease-policylimit/$1,000,000
each disease each employee. This policy shall specifically list Virginia as a covered state.
3. CommercialGeneralLiability-$1,000,000peroccurrence/$2,000,000aggregatelimit,andaper
project aggregate limit of $2,000,000. CGL form CG 2010 11/85 edition or its equivalent is
requiredtobeendorsedtothecommercialgeneralliabilitypolicy.CommercialGeneralLiability
is to include bodily injury and property damage, personal injury, advertising injury, contractual
liability, and premises, operations and products and completed operations coverage. The
County of Rockingham and its officers, employees' agents and volunteers must be named as
additional insureds and be so endorsed on the policy on a primary and non- contributory basis.
CG 20 01 04 13 or its equivalent is required to be endorsed to the commercial general liability
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policy. A waiver of subrogation in favor of Rockingham County Government is required on the
commercial general liability policy.
4. AutomobileLiability-$1,000,000peraccident.Coverageistoincludehired,owned,non-owned,
temporary, and leased vehicles. An additional insured endorsement in favor of the County of
Rockingham and its officers, employees, agents and volunteers is required on the Commercial
autopolicyonaprimaryandnon-contributorybasis.CA04491116oritsequivalentisrequired
to be endorsed to the commercial auto policy. A waiver of subrogation naming the County of
Rockingham and its officers, employees, agents and volunteers is also required on the
commercial auto policy.
5. Umbrella Liability Coverage - minimum coverage of $1,000,000 or greater; must be follow form
and go over the underlying general liability, commercial auto and employer's liability policies.
TheCountyofRockinghamanditsofficers,employees,agentsandvolunteersmustbenamedas
additional insureds and be so endorsed on the umbrella policy on a primary and non-
contributory basis. A waiver of subrogation naming the County of Rockingham and its officers,
employees, agents and volunteers is also required on the umbrella policy.
6. Professional (E&O) Liability Insurance - of an amount not less than $1,000,000.
All insurance coverage:
1. shallbeissuedbyaninsurancecarrierauthorizedtodobusinesswithintheCommonwealth
ofVirginiaandratedA-VIIIorbetter,byA.M.BestCompanyorequivalentratingfroman
alternate recognized ratings agency, and otherwise acceptable to the County;
2. shall be kept in force throughout performance of services;
3. shall be an occurrence-based policy; professional liability may be claims made basis;
4. shall include completed operations coverage;
5. shall contain a cross liability or severability of interest clause or endorsement. Insurance
covering the specified additional insured shall be primary and non-contributory, and all
other insurance carried by the additional insureds shall be excess insurance;
6. where additional insured required, such policy shall not have a restriction on the limits of
coverage provided to the County as an additional insured. The County shall be entitled to
protection up to the full limits of the bidders' policy regardless of the minimum
requirements specified in the Contract.
ProofofInsurance:Priortoperformanceofanyservicesordeliveryofgoods,theBiddershall(i)haveall
required insurance coverage in effect; (ii) deliver to the County certificates of insurance for all lines of
coverage (the Bidder shall be responsible that such coverage evidenced thereby shall not be
substantially modified or canceled without 30 days prior written notice to the County); and (iii) deliver
to the County endorsements to the policies which require the County and its officials, officers,
employees, agents and volunteers be named as "additional insured." Policies which require this
endorsementinclude:CommercialGeneralLiability,AutomobileLiability,andumbrellaorexcessliability
coverage as detailed below. Such endorsements must be approved by the County, and (iv) upon the
requestoftheCounty,provideanyotherdocumentationsatisfactorytotheCountyinitssolediscretion,
evidencing the required insurance coverage, including but not limited to a copy of the insurance policy
and evidence of payment of policy premiums. The Bidder shall require each of its subcontractors and
suppliers to have coverage per the requirements herein in effect, prior to the performance of any
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services by such subcontractors and suppliers. Further, the Bidder shall ensure that all Required
Insurance coverages of its subcontractors and suppliers is and remains in effect during performance of
theirservicesontheProjectandcertifiesbycommencementoftheWorkthatthisinsuranceandthatof
subcontractors is in effect and meets the requirements set forth herein. The County shall have no
responsibility to verify compliance by the Bidder or its subcontractors and suppliers.
Effect of Insurance: Compliance with insurance requirements shall not relieve the Bidder of any
responsibilitytoindemnifytheCountyforanyliabilitytotheCounty,asspecifiedinanyotherprovision
ofthiscontract,andtheCountyshallbeentitledtopursueanyremedyinlaworequityiftheBidderfails
to comply with the contractual provisions of this contract. Indemnity obligations specified elsewhere in
this Contract shall not be negated or reduced by virtue of any insurance carrier's denial of insurance
coverage for the occurrence or event which is the subject matter of the claim, or by any insurance
carrier's refusal to defend any named insured.
WaiverofSubrogation:TheBidderagreestoreleaseanddischargetheCountyofandfromallliabilityto
the Bidder, and to anyone claiming by, through or under the Bidder, by subrogation or otherwise, on
account of any loss or damage to tools, machinery, equipment, or other property, however caused.
SovereignImmunity:Nothingcontainedhereinshalleffect,orshallbedeemedtoaffect,awaiverofthe
County's sovereign immunity under law.
RighttoReviseorReject:TheCountyreservestheright,butnottheobligation,toreviseanyinsurance
requirement not limited to limits, coverages, and endorsements, or reject any insurance policies which
failtomeetthecriteriastatedherein.Additionally,theCountyreservestheright,butnottheobligation,
to review and reject any insurer providing coverage due to its poor financial condition or failure to
operate legally.
Umbrella or Excess Liability Coverage shall provide additional coverage limits over the underlying
commercial general liability, commercial automobile, and employer's liability insurance with the
broadest coverage available between the umbrella or excess liability policy and the underlying policies.
ThisinsuranceshallnametheCountyanditsofficials,officers,andemployeesandagentsas"additional
insureds" by endorsement to the Umbrella or Excess Liability policy on a primary and non-contributory
basis. Such policy shall not have a restriction on the limits of coverage provided to the County of
Rockinghamasanadditionalinsured.TheCountyofRockinghamshallbeentitledtoprotectionuptothe
full limits of the Bidder's policy regardless of the minimum requirements specified in this contract.
Professional Liability Insurance: At its sole expense, and prior to commencing any activities under this
Agreement, Bidder shall secure professional liability insurance, covering any damages caused by the
negligent or wrongful acts or omissions of the Bidder, its employees and agents in the performance of
this Agreement, with coverage in an amount not less than $1,000,000 per claim/$2,000,000 aggregate
("Required Insurance"). Bidder shall maintain the Required Insurance in effect throughout the Term of
this Agreement and for a period of three (3) years following final acceptance of the Project by the
County. Upon execution of this Agreement, Bidder shall provide the County with a certificate of
insurance, or other written documentation satisfactory to the County in its sole discretion, issued by
Bidder's insurance company(ies), confirming the Required Insurance and the beginning and ending
date(s) of Contractor's policy(ies). Upon receipt of any notice, verbal or written, that the Required
Insurance is subject to cancellation, Bidder shall immediately (within one business day) notify the
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Cou1n.ty. Bidder's failure to comply with any of the requirements of this Section shall constitute a
material breach of this Agreement entitling the County to terminate this Agreement without notice to
Bidder and without penalty to the County.
6.3 ANTI-DISCRIMINATION
By submitting their bids, bidders certify to the County that they will conform to the provisions of the
FederalCivilRightsActof1964,asamended,aswellastheVirginiaFairEmploymentContractingActof
1975,asamended,whereapplicable,theVirginiansWithDisabilitiesAct,theAmericansWithDisabilities
Actand2.2-4311oftheVirginiaPublicProcurementAct(VPPA).Iftheawardismadetoafaith-based
organization, the organization shall not discriminate against any recipient of goods, services, or
disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief,
refusaltoparticipateinareligiouspractice,oronthebasisofrace,age,color,genderornationalorigin
andshallbesubjecttothesamerulesasotherorganizationsthatcontractwithpublicbodiestoaccount
for the use of the funds provided; however, if the faith-based organization segregates public funds into
separateaccounts,onlytheaccountsandprogramsfundedwithpublicfundsshallbesubjecttoauditby
the public body. (Code of Virginia, 2.2-4343.1E).
In every contract over $10,000 the provisions in 1. and 2. below apply:
1. During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for employment
because of race, religion, color, sex, national origin, age, disability, or any other basis
prohibitedbystatelawrelatingtodiscriminationinemployment,exceptwherethereisa
bonafideoccupationalqualificationreasonablynecessarytothenormaloperationofthe
contractor. The contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the provisions
of this nondiscrimination clause.
b. The contractor, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, will state that such contractor is an equal opportunity employer.
c. Notices, advertisements and solicitations placed in accordance with federal law, rule
or regulation shall be deemed sufficient for the purpose of meeting these requirements.
2. The contractor will include the provisions of 1. above in every subcontract or purchase order
over $10,000, so that the provisions will be binding upon each subcontractor or vendor.
6.4 AMERICANS WITH DISABILITIES ACT COMPLIANCE
Information and Communications Technology (ICT) is defined as "any website, application, or other
product or service primarily intended to fulfill or enable the function of information processing and
communication by electronic means, including transmission and display via the Internet" (Code of
Virginia 2.2-3501). All ICT procured through this bidding process must meet the applicable accessibility
standards of Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended and is viewable
at http://www.section508.gov. ICT must be compliant with guidelines referenced in Code of Virginia
2.2-3500 - 2.2-3504.
Suppliers must certify compliance with WCAG 2.1 Level A or Level AA by providing an
Accessibility Conformance Report (ACR) or Voluntary Product Accessibility Template (VPAT). If
not in compliance, the supplier must provide at supplier-expense a "completed accessibility
conformance report indicating the level of conformance with accessibility." Areas of non-
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conformance require supplier submit a completed Vendor Accessibility Roadmap outlining non-
compliant areas and providing timeline for compliance. (Code of Virginia 2.2-3503).
2. Non-accessible ICT may be considered if the product does not preclude individuals with
disabilities from the benefit(s) of any program, service or activity provided (Code of Virginia 2.2-
3503).
3. Submission of bids to include ACR or VPAT or other documents as above is necessary to show
compliance with Code of Virginia 2.2-3500-3504, 29 USC 794d (Electronic and information
technology), 47 USC 255 (Access by individuals with disabilities), and 28 CFR 35.200
(Requirements for web and mobile accessibility).
6.5 NONVISUAL ACCESS TO TECHNOLOGY
All information technology (the "Technology") which is purchased or upgraded by the VCCS will comply
with the following nonvisual access standards from the date of purchase or upgrade until the expiration
of the contract:
1. Effective, interactive control and use of the Technology shall be readily achievable by
nonvisual means.
2. Technology equipped for nonvisual access shall be compatible with information technology
used by other individuals with whom any blind or visually impaired user of the Technology
interacts.
3. Nonvisual access technology shall be integrated into any networks used to share
communications among employees, program participants or the public; and
4. Technology for nonvisual access shall have the capability of providing equivalent access by
nonvisual means to telecommunications or other interconnected network services used by
persons who are not blind or visually impaired.
5. Installation of hardware, software, or peripheral devices used for nonvisual access is not
required when the Technology is being used exclusively by individuals who are not blind or
visually impaired, but applications programs and underlying operating systems (including
the format of the data) used for the manipulation and presentation of information shall
permit the installation and effective use of nonvisual access software and peripheral
devices.
These terms are intended to comply with the Information Technology Access Act, 2.2-3500 through
2.2-3504 of the Code of Virginia.
In addition, the contract will include the following Information Technology Terms and Conditions:
1. Sensitive Information. In instances where any contract, purchase order, or Scope of Work is for
the provision of Public Cloud Services where VCCS sensitive data may be exchanged, Contractor
shall provide an independently certified System and Organization Controls (SOC) 2 Type 2 Audit
Report or a SOC Cybersecurity Report or equivalent certification for all parties to the contract
and annual updates during the term of the contract.
2. Issue Notification: If either party detects any AI-related issues, including data breaches,
inaccurate, biased, or unrepresentative outputs, they must promptly notify the other party
within 24 hours, providing a detailed description and immediate mitigation steps. Both parties
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