Sevier County Jail Food Bid

Agency:	Sevier County
State:	Tennessee
Type of Government:	State & Local
Posted Date:	Dec 9, 2025
Due Date:	Dec 18, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

The Sevier County Sheriff's Office is accepting sealed bids for food items to be used by the Sevier County Jail Food Service Department.

Specifications are available using the links below.

Bids must be received at the Sevier County Mayor's Office, 125 Court Avenue, Suite 102E, Attn: Alicia Viviano, Sevierville, TN, 37862 until 2:00 PM, Thursday, December 18, 2025, at which time they will be publicly opened and read aloud. No emailed or faxed bids will be accepted.

The Bidder's name, address, bid opening time, and quotation "Sevier County Jail Food Bid" must be printed on the bid's sealed opaque envelope.

Sevier County reserves the right to accept or reject any/or all bids and to accept the bid deemed most favorable to the interest of Sevier County.

Full Bid Specifications

Food Bid Items

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Bid Specifications

Sevier County Government

Inmate Food Bid for Sevier County Sheriff’s Office

TABLE OF CONTENTS

I. Bid Summary…………………………………………………………………………………2 – 3

II. Proposal Guidelines……………………………………………………………………….3 – 5

III. Specifications…………………..…………………………………………………………….5 – 6

IV. Submission Forms………………………………………………………………………….7 – 8

V. Questions and Contact Information……………………………………………….9

BID SUMMARY

Sevier County Government is now accepting bids for inmate food for the Sevier County Sheriff’s Office.

Contract Term:

The contract period shall begin on January 1, 2026. At the County’s option, the contract may be renewed

up to three (3) years in one hundred eighty (180) day increments, with the option of increasing the price

of goods by 3% without rebid if both parties agree.

Firm Pricing

Prices shall remain firm for the initial contract period. The County reserves the right to negotiate

reductions in the price due to changes in market conditions during the contract period and renewals.

Price Escalation/De-escalation

Prices are to remain firm for the first contact period. In subsequent terms, the contractor may request,

in writing at least sixty-days (60) in advance of the contract ending date, an increase/decrease. Should

the County elect to exercise the option to renew the contract for additional year(s), the contract prices

for the additional years shall not exceed the percentage increase/decrease of the “Services” category of

the CPI-W SECTION OF THE CONSUMER PRICE INDEX of the United States Bureau of Labor Statistics for

the latest twelve (12) months for which statistics are available. Should the price change be granted and

the County elects to renew the contract the purchase order will reflect the changes.

Award

The Bid awarding will be approved by the Sevier County Mayor or his/her designee.

Cancellation

The County may cancel the contract with the vendor at any time for vendor poor-performance.

Cancellation shall not release the vendor from legal remedies available to the County.

Contact

Direct contact with any Sheriff’s Office employee on the subject of this invitation for bid is expressly

forbidden, except with the foreknowledge and permission of the Deputy Chief, Steve Layman.

Tasks of Vendor if awarded:

• Arrange for delivery to the jail at least once a week.

• Update list on an as needed basis.

PROPOSAL GUIDELINES

• Bids must be received at the Sevier County Mayor’s Office, Attn: Alicia Viviano, 125 Court Avenue,

Suite 102E, Sevierville, TN 37862 by 2:00 PM Thursday, December 18, 2025. At this time all bids

will be publicly opened and read aloud. Any bids received after this date and time will not be

considered. No emailed or faxed proposals will be accepted.

• Bids must be sealed. The vendor’s name, address, bid opening time and date, and the quotation

“Sevier County Jail Food Bid” must be printed on the sealed, opaque envelope containing the bid.

• Vendor must provide an original bid and (1) additional copy of the bid.

• Bids must clearly address all questions and requirements as presented in this bid specification.

o If your submitted bid differs in any way from the specs below, it must be clearly marked

within the submission.

• Bidders must clearly note the price for the base description and any optional description. If an

additional option is described below, any addition or reduction in price as a result of this option

must be noted within the bid.

o Price as included must be all-inclusive. Any additional fee or charge must be clearly noted

and described.

• Vendors must include an updated Form W-9 for submitting vendor.

• Bid pricing must be honored for up to one (1) year from the due date subject to availability.

• Prospective vendors who are authorized, licensed, and capable are requested to submit bids to

provide these needed product(s) and/or service(s) for Sevier County.

• It shall be the responsibility of the vendor to submit a response that complies with the conditions

and specifications of the Request for Bid; Policies and Procedures of Sevier County, applicable

laws of the State of Tennessee, and any other applicable laws, regulations, and requirements.

• It is the intent of this Request for Bid to secure competitive bid responses. The specifications

herein are intended only to indicate the general character, style and quality of the item(s)

desired.

• Vendors are encouraged to propose and offer equipment, supplies, or service either as specified

herein, or equal to or better in character, style, and quality to items specified herein. Any

exceptions to the specifications must be listed on a separate sheet entitled "Exceptions to

Specifications." Bids taking complete or major exceptions will not be accepted.

• Bidders agree that other parts and services not specified but which might be needed by Sevier

County in fulfillment of the procurement transaction will be made available at prices equal to or

less than the lowest price charged other non-profit or governmental organizations.

• Sevier County reserves the right to increase or decrease quantities to be purchased over the life

of this agreement and to reject any or all bids or any part of any bid, to waive technicalities, or to

accept other than the bid with the lowest cost meeting all specifications. Sevier County may

accept any bid deemed in the best interest of the County, whether or not it is the lowest cost.

• Any bid submitted should be for the total cost to Sevier County

• Payment will be made within thirty (30) days of the date vendor bill is received and signed by an

authorized County representative.

• Evaluation and award of bids will be made to one vendor who will meet the requirements of the

Finance Department of Sevier County.

• Sevier County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 US.C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will

affirmatively ensure that any contract entered into pursuant to this advertisement,

disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in

response to this invitation and will not be discriminated against on the grounds of race, color, or

national origin in consideration for an award.

• Contracts awarded under this bid solicitation will be subject to T.C.A. § 12-3-1203 (formerly § 12-

3-1004) allowing those said entities to "piggyback" contracts whereby cities, counties, utility

districts, and other local governments in Tennessee may purchase supplies, goods, equipment,

and services under the same terms as contracts or price agreements entered into by any other

local governmental unit of this state.

GENERAL TERMS AND CONDITIONS

Bidder must use bid form included in this package, and bid must be signed by an authorized

representative of company/business submitting a bid at time bid is received by Sevier County. If not, the

bid will be rejected at the time of opening.

In compliance with this invitation for Bids, and subject to all the conditions thereof, the undersigned

offers, if this bid is accepted within (30) calendar days or sooner from the date of the opening, to furnish

any or all of the items and/or services upon which prices are quoted, at the price set opposite each item,

to be delivered at the time and place specified herein. The undersigned certifies he has read,

understands, and agrees to all terms, conditions, and requirements of this bid, and is authorized to

contract on behalf of firm named below. This form must be signed. All signatures must be original and

not photocopies. Upon acceptance of a bid, purchases on contract shall begin on January 1, 2026.

Company Name:

________________________________________________________________________

Address: ________________________________________________________________

County/State/zip__________________________________________________________

Telephone: _______________________Fax No: ________________________________

Federal Tax Id (or Social Security #) _________________________________________

Print Name: _____________________________________________________________

Title: __________________________________________________________________

Signature_______________________________________________________________

Date: _________________________________

SPECIFICATIONS

CONDITIONS AND INSTRUCTIONS

• All bids shall be submitted on and in accordance with this form. If more space is required to

furnish a description of the services offered or delivery terms, the bidder may attach a letter

hereto that will be made a part of the bid. All bids shall be submitted sealed, plainly marked

showing the bid name, date and time.

• Bids and amendments thereto, if received by the Sheriff’s Office after the date and time specified

for bid opening will not be considered. It will be the responsibility of the bidder to see that their

bid is received by the Sheriff’s Office by the specified time and date. There will be no exceptions.

The date of postmark will not be considered. Telephone, facsimile, electronic and verbal bids will

not be accepted. Prices or changes shown on the outside of an envelope will not be acceptable.

• Prices shall be stated in units of quantity specified. No additional charges shall be passed to the

County, including any applicable taxes, delivery or fuel surcharges. Prices quoted shall be final

cost to the County.

• The time of proposed delivery must be stated in definite terms. If time of delivery for different

services varies, the bidder shall so state.

• In case of error in the extension of prices, the unit price shall govern.

• The bidder certifies by signing this invitation for bid that this bid is made without prior

understanding, agreement, or accord with any other person submitting a bid for the same

service and that this bid is in all respects, bona fide, fair and not the result of any act of fraud or

collusion with another person engaged in the same line of business or commerce. Any false

statement hereunder constitutes a felony and can result in a fine and imprisonment, as well as

civil damages.

• Award will be made to the lowest responsive and responsible bidder. The quality of the services

to be supplied, their conformity with the specifications, their suitability to the requirements, the

delivery terms, qualifications and references will be taken into consideration in making an award.

Length of time for delivery as well as price may be considered in awarding the bid.

• The County reserved the right to award by item, groups of items or total bid, to reject any and all

bids in whole or in part, and to waive any informality if it is determined to be in the best interest

of the County.

• Payment Terms:

o Payment terms shall be considered in determining the low bidder.

o The Payment terms state herein must appear on the vendor’s invoice. Failure to comply

with this requirement shall result in the invoice being returned to the vendor for

correction.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Sevier County Jail Food Bid

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