Service Level Agreement (SLA) for Medicaid Reimbursement Maximization System (MRMS)
| Agency: | Houston Independent School District |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Aug 24, 2026 |
| Due Date: | Sep 3, 2026 |
| Solicitation No: | 27-07-23 Addendum 1 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
Bid Information
| Type | RFP |
| Status | Issued |
| Number | 27-07-23 Addendum 1 (Service Level Agreement (SLA) for Medicaid Reimbursement Maximization System (MRMS)) |
| Issue Date & Time | 8/24/2026 10:10:29 AM (CT) |
| Close Date & Time | 9/3/2026 10:00:00 AM (CT) |
| Question Cut Off Date | 9/1/2026 03:00:00 PM (CT) |
| Notes |
REQUEST FOR PROPOSALS (RFP)
INVITATION FOR VENDOR RESPONSE
Dear Vendor,
The Houston Independent School District is interested in receiving proposals from qualified individuals and/or organizations ("Vendor") for the procurement of select goods and/or services, as specified within this Request for Proposals ("RFP" or "Solicitation").
In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only. An HISD Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", or "Project") upon approval by the HISD Board of Managers.
The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the Project evaluation process and verification of compliance with HISD's liability insurance requirements and Minority/Women Owned Business Enterprises (MWBE) Program, one or more Vendors will be recommended to the Board of Education for contract award. Once the HISD Board of Education formally approves the selected Vendor(s) for award, the HISD Purchasing Services department will issue a Notice of Award letter, affirming the awarded Vendor(s) status as an Approved Vendor for this specific Project.
The tentative term of this Project is from
February 01, 2027
,
through
January, 31
, 2028
,
with
two
(2)
automatic
annual renewals, not to extend beyond
January 31, 2030
.
Thereafter, HISD at its sole discretion may elect to either extend the Project for a term not to exceed ninety (90) days for business continuity purposes, if needed.
Pre-Proposal Conference:
A Pre-Proposal conference will be held virtually via Microsoft Teams at
(10:00 AM)
CST on
Tuesday August 25, 2026
.
Vendors interested in participating in the Pre-Proposal Conference must RSVP by registering with the link provided below. Please include the following information in your registration: Vendor company name, attendee first and last name, and email address.
The HISD Category Specialist assigned to this solicitation is listed below. Any questions or concerns arising out of this RFP are to be directed to such individual in writing. Questions pertaining to the solicitation process or related to the scope or specifications contained in this RFP should be submitted via the electronic bidding portal by the deadline specified within the RFP. Answers to all questions received will be posted as an Addendum to this RFP within the electronic bidding portal.
Thank you in advance for your participation in this solicitation.
Sincerely,
Category Specialist Name:
Kelly Gaddies
Email Address:
kelly.gaddies
@HoustonISD.org
Office Main Number: 713-556-6515
Direct Line: 713-556
-
4510
Purchasing Services Department
Houston Independent School District
Hattie Mae White Educational Support Center
4400 West 18th Street
Houston, TX 77092
Keep up with the latest news from HISD:
www.HoustonISD.org
|
| Name | Kelly Gaddies |
| Address |
4400 West 18th Street
Route 1 Houston, TX 77092-8501 USA |
| Phone | (713) 556-6515 |
| Fax | |
| kelly.gaddies@houstonisd.org |
Bid Attachments
| File Name | Description | File Size | ||
|
||||
| Initial Term 27-07-23 - RFP Part I Scope of Work_IW.docx (please login to view this document) | RFP - AGREEMENT PART I - Scope of Work (SOW) and Specific Conditions: Vendors must review thoroughly the attached SOW and specific conditions associated with this RFP and upload an official proposal in response to this solicitation under the "Response Attachments" tab. | 277 KB | 355167 | 7611707 |
| Initial Term 27-07-23 - Execution of Offer_IW.pdf (please login to view this document) | VENDOR FORM Execution of Offer (EOO): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" Tab. | 312 KB | 355167 | 7611719 |
| VENDOR FORM_Data_Privacy_Agmt_2025-02-11_Rev1.pdf (please login to view this document) |
VENDOR FORM - Data Privacy Agreement (TX-SDPA): Vendors who will collect Personally Identifiable Information (PII) and/or student data as a requirement to fulfill their services in connection with this agreement must complete and sign this form and upload it under the 'Response Attachments' tab as part of their proposal. |
4.21 MB | 355167 | 7527525 |
| HISD Standard Terms & Conditions 12.03.25.pdf (please login to view this document) | HISD Standard Terms & Conditions: These Standard Terms & Conditions are requirements that are binding upon award of a HISD Contract to the selected vendor(s). These terms outline the District’s expectations regarding the vendor's performance in connection with the District’s purchases. | 376 KB | 355167 | 7082570 |
| Initial Term 27-07-23 _VENDOR FORM Reference Survey.pdf (please login to view this document) | VENDOR FORM - Reference Survey: The Evaluation Committee considers Vendor’s reputation and quality of Vendor’s goods or services in the evaluation of this Proposal. To aid in this process, the District requests that Proposer send the attached Vendor Form, Performance Evaluation Survey (Survey) to three (3) valid references. It is Proposer’s sole responsibility to ensure that Surveys are sent to Vendor’s desired references. Recipients must return the completed survey to HISD by the method(s) outlined on the Survey. The District will not accept a Survey returned by Vendor or a Survey returned after the assigned deadline. | 225 KB | 355167 | 7615267 |
| VENDOR FORM Certificate of Insurance.pdf (please login to view this document) |
VENDOR FORM - Certificate of Liability Insurance (ACORD Form) and Insurance Verification Form: All prospective vendors must provide both a Certificate of Liability Insurance (ACORD form) and an Insurance Verification Form signed by the insurance agent/broker. The sample ACORD form provided herein displays the types of coverage and limits required of all vendors by the HISD Risk Management department. Both forms must be uploaded under "Response Attachments" Tab.
|
824 KB | 355167 | 4501039 |
| Form A - HUB Participation Plan 121025.pdf (please login to view this document) | VENDOR FORM - Attachment A - HUB Participation: Vendor must download this form, complete it, and upload completed and signed form under "Response Attachments" tab. IMPORTANT: HUB Participation documents are a part of Proposer’s evaluation. This documentation is required for your proposal to be evaluated by the district. HISD will determine whether the Proposer’s efforts meet the minimum standards of “Good Faith Effort” consistent with the district’s policy on the participation of HUBs. Failure to provide the required HUB documentation will be considered non-compliant. If a company is deemed non-compliant, it can lead to disqualification from the provision of goods and services to the district for current and/or future projects. | 396 KB | 355167 | 7612927 |
| VENDOR FORM - HB 1295 - Certificate of Interested Parties_Rev.11.2024.pdf (please login to view this document) | VENDOR FORM (HB 1295) - Certificate of Interested Parties: Vendor must complete the form online at h ttps://www.ethics.state.tx.us/filinginfo/1295/ and upload the completed and signed form under the "Response Attachments" tab." Ensure to name "Houston ISD" as the Governmental Entity and the RFP Number referenced in this solicitation as the Contract ID Number. | 884 KB | 355167 | 6358328 |
| VENDOR FORM W-9 (Rev. 3-2024).pdf (please login to view this document) |
VENDOR FORM - IRS Form W-9 (Rev. 3-2024): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income tax return.
|
137 KB | 355167 | 5873126 |
| VENDOR FORM_Form CIQ_Rev2024_FILLABLE.pdf (please login to view this document) |
VENDOR FORM - Conflict of Interest Questionnaire (Form CIQ): Vendors must download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7. |
309 KB | 355167 | 7527606 |
| RFP 27-07-23 - Vendor Form- Criminal History Background Check.pdf (please login to view this document) | VENDOR FORM - Criminal History Background Certification: All vendors are required to download this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve direct contact with students, as defined within the form. | 233 KB | 355167 | 7577733 |
| Initial Term 27-07-23 _Pre Employment Service Affidavit_IW.pdf (please login to view this document) | VENDOR FORM – Pre-Employment / Pre-Service Affidavit (TEC Chapter 22A): Texas Education Code Chapter 22A requires all “service providers” to educational entities to complete a Pre-Employment / Pre-Service Affidavit on the form adopted by the Texas Education Agency (TEA) before providing services. “Service provider” includes contractors, subcontractors, tutoring providers, staffing agencies, entities operating campus charters under TEC §11.174, and any of their employees. HISD’s Instructions for Completing Pre-Employment or Pre-Service Affidavit for Educational Entities and the TEA Pre-Employment / Pre-Service Affidavit for Educational Entities form are included in this solicitation as a Vendor Form. All proposers who will provide on-site services at instructional campuses OR who will have direct contact with students must comply with this law. | 260 KB | 355167 | 7611721 |
| VENDOR FORM - HISD Fingerprint Appointment Registration.pdf (please login to view this document) |
VENDOR FORM - HISD Fingerprint Appointment Registration: All vendors who may or will have direct contact with students and continuing duties in connection with this contract must be fingerprinted as indicated in the Solicitation. Vendors should provide a copy of this form to their employees and/or subcontractor employees so that they may schedule an appointment to be fingerprinted. All employees/subcontractor requiring to be fingerprinted should not perform services in connection with this contract until HISD has reviewed their criminal history background and cleared them to perform services.
|
351 KB | 355167 | 4395218 |
| 27-07-23 VENDOR QUESTIONNAIRE IT Requirements Appendix A.xlsx (please login to view this document) |
VENDOR QUESTIONNAIRE - Appendix A / IT Requirements: Vendor must download this questionnaire (Excel file), review and complete all applicable information found in the multiple tabs, and upload the completed file under the "Response Attachments" tab. The Excel file must be uploaded as an unencrypted and unprotected file.
Vendor Instructions
: Please follow the completion instructions provided within the workbook and complete all applicable tabs, as instructed. The information you provide within this workbook and all sheets within this workbook will be used to autoscore your response.
NOTE
: Vendors offering software related products and/or services must respond to Appendix B. Failure to submit the required information may exclude the vendor from providing these types of products and/or services to the District if applicable. If vendor does not provide these types of products and/or services, this appendix is optional.
|
93 KB | 355167 | 7577726 |
| Initial Form 27-07- 23_VENDOR FORM Appendix B - Price Schedule .xlsx (please login to view this document) |
VENDOR FORM - Appendix B - Price Schedule: All prospective vendors must submit individual price structure for software and related services referenced in the solicitation
|
44 KB | 355167 | 7611727 |
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