CALL FOR BIDS
Project Name:
Project Location:
Project Number:
SERVICE CONTRACT – VARIOUS LOCATIONS – CHILLER
SERVICE AND MAINTENANCE
VARIOUS CITY OF MOBILE LOCATIONS
SC-017-26
Notice is hereby given that the City of Mobile will receive sealed bids for the above stated project on
Wednesday, January 7, 2026, no later than 2:00pm local time. Bidders shall deposit sealed Bids into
a receptacle, marked “City of Mobile Bids”, located in the elevator lobby of the 9th Floor, South
Tower, Government Plaza or sent by U.S. Postal Service or another carrier, addressed to the City
Clerk, 9th Floor, South Tower, Government Plaza, 205 Government Street, Mobile, Alabama 36602
(or City Clerk, P.O. Box 1827, 36633-1827, if sent by regular mail via the U. S. Postal Service) no
later than 2:00pm local time. The same will be publicly opened and read at 2:30pm in the Atrium
Lobby of Government Plaza.
A Pre-Bid Conference shall be held at 10am, local time on Wednesday, December 17, 2025, at the
Facility Maintenance Building located at 850 Owen Street, Mobile, Alabama 36604.
Bid Documents will be on file Wednesday, December 12, 2025, and may be examined and obtained
from the following location:
www.cityofmobile.org/bids/
THE CITY OF MOBILE
MOBILE, ALABAMA
PROJECT MANUAL
FOR
SERVICE CONTRACT – VARIOUS LOCATIONS -CHILLER
SERVICE AND MAINTENANCE
SC-017-26
City of Mobile, Alabama
Building Services Department
P. O. Box 1827
Mobile, AL 36633-1827
(251) 208-7519
December 12, 2025
Bid Date: January 7, 2026
CITY OF MOBILE SC-017-26
SERVICE CONTRACT – VARIOUS LOCATIONS –
CHILLER SERVICE AND MAINTENANCE
INDEX TO DOCUMENTS
SECTION/DOCUMENT NAME …………………………………NUMBER OF PAGES
BIDDING AND CONTRACT REQUIREMENTS
INVITATION TO BID
1
INSTRUCTIONS TO BIDDERS
6
STANDARD CONTRACT AGREEMENT
16
EXHIBIT A – SCOPE OF WORK
8
EXHIBIT B – BID FORM
5
EXHIBIT C – INSURANCE REQUIREMENTS
4
EXHIBIT D – E-VERIFY
2
CERTIFICATES AND FORMS:
VENDOR INFORMATION AND W-9 FORM
2
END OF SECTION
INDEX TO DOCUMENTS
PAGE 1 OF 1
CITY OF MOBILE SC-017-26
SERVICE CONTRACT – VARIOUS LOCATIONS –
CHILLER SERVICE AND MAINTENANCE
INVITATION TO BID
You are invited to submit a sealed bid for the following Contract:
PROJECT NAME:
SERVICE CONTRACT – VARIOUS LOCATIONS –
CHILLER SERVICE AND MAINTENANCE
PROJECT LOCATION: VARIOUS CITY OF MOBILE LOCATIONS
PROJECT NUMBER: SC-017-26
All as described in the Specifications (Documents) prepared by the City of Mobile, Building Services
Department.
l. BID DATE:
A. Sealed formal Proposals of a stipulated sum (fixed price) will be received and clocked in
until 2:00 P.M., Wednesday, January 7, 2026, in the Office of the City Clerk, 9th Floor,
South Tower, Government Plaza, 205 Government St., Mobile, Alabama, 36602.
B. All Bids not clocked in at the Office of the City Clerk prior to the time specified, or Bids
received after the specified time, will be automatically rejected and returned immediately,
unopened.
C. Sealed Proposals will be publicly opened and read at 2:30 PM in the Atrium of
Government Plaza.
2. BID DOCUMENTS AND SPECIFICATIONS:
The Project Manual, including all Bid Documents and Specifications, may be obtained
from the City of Mobile’s website: www.cityofmobile.org/bids. No deposit shall be
required.
3. PRE-BID CONFERENCE
Pre-bid conference shall be held on Wednesday, December 17, 2025, at 10am. The
conference will be held at the Facility Maintenance Building located 850 Owen St.
Mobile AL 36604.
4. IRREGULARITIES AND REJECTION:
A. The City of Mobile reserves the right to waive irregularities in the Bid and in Bidding,
and to reject any or all Bids.
END OF SECTION
INVATATION TO BID
PAGE 1 OF 1
CITY OF MOBILE SC-017-26
SERVICE CONTRACT – VARIOUS LOCATIONS –
CHILLER SERVICE AND MAINTENANCE
INSTRUCTIONS TO BIDDERS
THE ATTENTION OF ALL BIDDERS IS CALLED TO THE FOLLOWING
INSTRUCTIONS:
1. BIDDING DOCUMENTS:
A. Bidders may obtain complete sets of Bid Documents and Specifications (Project Manual)
from the Department of Building Services as listed in the Invitation to Bid.
B. Bidders shall use the complete set of documents in preparing their bid. The City of
Mobile assumes no responsibility for errors or misinterpretations resulting from use of
an incomplete set of documents.
2. INTERPRETATION OF BID DOCUMENTS:
A. Bidders shall carefully study and compare the Bidding Documents with each other, shall
examine the site and local conditions, and shall at once report to the Building Services
Contract Administrator errors, inconsistencies or ambiguities discovered.
B. Bidders requiring clarification or interpretation of the Bidding Documents shall make a
written Request For Information to the Building Services Contract Administrator at least
three (3) calendar days prior to the date for receipt of Bids.
C. Interpretations, corrections and changes to the Bidding Documents will be made by a
formal, written Addendum. Interpretations, corrections and changes to the Bidding
Documents made in any other manner will not be binding, and Bidders shall not rely on
them.
3. BIDDING PROCEDURES:
1. No Bid will be considered unless made out and submitted on the Bid Form as set forth
herein.
2. All blanks on the Bid Form shall be legibly executed in a non-erasable medium. Sums
shall be expressed in both words and figures. In case of discrepancy, the amount written
in words shall govern.
3. Interlineations, alterations and erasures must be initialed by the signer of the Bid.
4. All requested Unit Prices and Allowances shall be bid and the Schedule of Values
completely filled in.
5. Addenda issued prior to the opening of Bids shall be acknowledged on the Bid Form
and any adjustment in cost shall be included in the Contract Sum. Failure to
acknowledge the Addenda on the Bid Form may cause Bidder to be disqualified.
4. EXAMINATION OF DOCUMENTS AND SITE OF THE WORK:
A. Before submitting a Bid, Bidders should carefully examine the Specifications, visit the
site of the Work, fully inform themselves as to existing conditions and limitations, and
include in the Bid a sum to cover the cost of all items included in the Contract and
necessary to perform the Work. The submission of a Bid will be considered as
conclusive evidence that the Bidder has made such examination.
5. SUBMISSION OF BIDS:
A. Bid and any other supporting data as specified shall be submitted in a sealed, opaque
INSTRUCTION TO BIDDERS
PAGE 1 OF 6
This page summarizes the opportunity, including an overview and a preview of the attached documents.
