51-30SEP19 Elevator Maintenance

Agency: Boone County
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 238290 - Other Building Equipment Contractors
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Sep 10, 2019
Due Date: Sep 30, 2019
Solicitation No: 51-30SEP19
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
51-30SEP19
51-30SEP19 Elevator Maintenance

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Request for Bid (RFB)
Boone County Purchasing
613 E. Ash Street, Room 109
Columbia, MO 65201
Liz Palazzolo, Senior Buyer
Phone: (573) 886-4392 - Fax: (573) 886-4390
Email: lpalazzolo@boonecountymo.org
Bid Data
Bid Number: 51-30SEP19
Commodity Title: ELEVATOR MAINTENANCE TERM & SUPPLY
DIRECT BID FORMAT OR SUBMISSION QUESTIONS TO THE PURCHASING
DEPARTMENT
Day / Date:
Time:
Location / Mail Address:
Directions:
Day / Date:
Time:
Location:
Bid Submission Address and Deadline
Monday, September 30, 2019
2:00 P.M.
Vendors Note: Bids received after this time will not be
opened. Late bids may be returned unopened if the
vendor requests and at the vendor' s expense.
Boone County Purchasing Department
613 E. Ash, Room 109
Columbia, MO 65201
The Boone County Purchasing Department is located in
the Boone County Annex Building across the street from
the Armory Sport Center in downtown Columbia off
Courthouse square. A wheelchair accessible entrance is
available.
Pre-Bid Conference and Tour
Thursday, September 19, 20 19
9:00 A.M. Central Time
Boone County Annex Building Conference Room
613 E. Ash Street
Columbia, MO 65201
Day / Date:
Time:
Location / Address:
Bid Opening
Monday, September 30, 2019
Shortly after the Bid Submission Deadline Stated Above
Boone County Purchasing Department
613 E. Ash, Room 109
Columbia, MO 65201
Bid # 51-30SEP19
Bid Contents
1. Introduction and General Conditions of Bidding
2. Scope of Work
3. Bidder's Instructions and Evaluation
4. Vendor's Response and Pricing Pages
Page 1
Insertion Date: 9/10/19
Insertion Date: 9/10/19
• Certification Regarding Debarment
• Certification Regarding Lobbying
• Work Authorization Certification
• Standard Terms and Conditions
• "No Bid" Response Form
Bid # 51-30SEP19
Page 2
Insertion Date: 9/10/19
County ofBoone
Purchasing Department
1. Introduction and General Conditions of Bidding
1.1. INVITATION: This document is a Request for Bid for Boone County conducted by the
Boone County Purchasing Department. Vendors are invited to respond by sealed bid by
the indicated bid submission deadline on page 1 of this document. Bids received will be
read shortly after the official bid submission deadline. Vendors responding to this
request must comply with all technical specifications and requirements stated herein.
1.1.1.
The County requests bids for provision of Elevator Maintenance - Term and Supply
for the Boone County Courthouse, the Boone County Government Center, the Boone
County Johnson Building, and the Boone County Communications Center.
1.1.2 Pre-Bid Conference and Tour:
A pre-bid conference will be conducted on Thursday, September 19, 2019 starting at
9:00 A.M. in the Boone County Annex Conference Room located at 613 E. Ash Street
in Columbia, Missouri. The pre-bid conference will be held to address any questions
potential bidders may have about the RFB document and the County's requirements.
Attendance is not mandatory but it is strongly encouraged. Any vendor interested in
bidding will be helped to understand the project requirements better by seeing the
elevators requiring maintenance. Since the elevators are located in multiple buildings,
anticipate walking and also driving to the elevator sites. Travel to and from site
locations is the vendor' s responsibility.
1.2. DEFINITIONS:
1.2.1.
County: This term refers to the County of Boone, a duly organized public entity. It may
also be used as a pronoun for various subsets of the County organization, including, as
the context will indicate:
Purchasing - The Purchasing Department, including its Purchasing Director and staff.
Department(s) or O./fice(s) - The County Department(s) or Office(s) for which this RFB
is prepared, and which will be the end user(s) of the goods and/or services sought.
Designee - The County employee(s) assigned as your primary contact(s) for interaction
regarding Contract performance.
1.2.2.
Bidder, Contractor, SupplierNendor: These terms refer generally to businesses
having some sort of relationship to or with Boone County. The term may apply
differently to different classes of entities, as the context will indicate.
Bidder - Any business entity submitting a response to this RFB . Suppliers, which may
be invited to respond, or which express interest in this bid, but which do not submit a
response, have no obligations with respect to the bid requirements.
Bid # 51-30SEP19
Page 3
Insertion Date: 9/10/19
Contractor- The bidder whose response to this RFB is found by Purchasing to meet the
best interests of the County. The contractor is the "successful bidder" who has been
selected for award and will enter into a contract for provision of the goods and/or
services described in the RFB.
Supplier/Vendor - All business(s) entities which may provide the subject goods and/or
services.
1.2.3.
Request for Bid (RFB): This entire document, including attachments, is considered a
"Request for Bid." A Request for Bid (RFB) may be used to solicit various kinds of
information. The kind of information this RFB seeks is indicated by the title appearing
at the top of the first page. A "Request for Bid" is used when the need is well defined.
A "Request for Proposal" is used when the County will consider solutions, which may
vary significantly from each other or from the County's initial expectations.
1.2.4. Response/Bid: The written, sealed document submitted by the bidder/vendor/supplier
according to the RFB instructions.
1.3. BID CLARIFICATION: Questions regarding this RFB should be directed in writing,
preferably by e-mail, to the identified Buyer in the Purchasing Department. Answers,
citing the question asked but not identifying the questioner, will be distributed
simultaneously to all known prospective Bidders. Note: Written requirements in the
RFB or its Amendments are binding, but any oral communications between the County
and Bidder are not binding.
BID/CLARIFICATION CONTACT: Liz Palazzolo, Senior Buyer, Boone County
Purchasing, 613 E. Ash, Room 109, Columbia, MO 65202. Telephone: (573) 886-
4392; Fax: (573) 886-4390; E-mail: lpalazzolo@boonecountymo.org.
1.3 .1.
Bidder Responsibility: The bidder is expected to be thoroughly familiar with all
specifications and requirements of this RFB. The bidder's failure or omission to
examine any relevant form, article, site or document will not relieve the bidder from any
obligation regarding this RFB. By submitting a response/bid, the bidder is presumed to
concur with all terms, conditions and specifications of this RFB.
1.3.2.
Bid Addendum: If it becomes evident that this RFB must be amended, the Purchasing
Department will issue a formal written Addendum to all known prospective bidders. If
necessary, a new due date will be established.
AWARD: Award will be made to the bidder whose bid provides the greatest value to
the County from the standpoint of suitability to purpose, quality, service, previous
experience, price, lifecycle cost (as applicable), ability to deliver, or for any other reason
deemed by Purchasing to be in the best interest of the County. In addition, the County
reserves the right to award on an item by item basis, by group of items, or on an "all or
none" basis, as determined to be in the County's best interests as determined by the
County evaluation committee. That is, the award will not be determined by price alone,
but will be made to the bidder with the "lowest and best" bid. The County will be
seeking the least costly outcome that meets the County's needs as interpreted by the
County.
Bid# 51-30SEP19
Page 4
Insertion Date: 9/10/19
Other factors relevant to the County in making an award of contract will include but not
necessarily be limited to the bidder' s commercial track-record performing elevator
maintenance similar to service requirements described here, and the bidder' s current
Missouri licensure status regarding elevator inspections. Also because of the need for
prompt on-site response, the vendor must have a service center in the Columbia-
Jefferson City area.
1.4.1 .
The County of Boone reserves the right to accept or reject any and all bids in the best
interest of the County. The County also reserves the right to not award any item or
group of items if the services can be obtained from state contract or other governmental
entities under more favorable tenns.
1.5. CONTRACT EXECUTION: This RFB and the Vendor' s Response will be made part
of any resulting contract and will be incorporated in the contract as set forth , verbatim .
1.5.1. Precedence: In the event of any contradiction or conflict between the provisions of the
documents comprising the contract, the following order of precedence shall apply:
1) the provisions of the Contract (as it may be amended) ;
2) the provisions of the RFB , including any addenda;
3) the provisions of the Vendor' s Response, including any clarification.
1.6. COMPLIANCE WITH STANDARD TERMS AND CONDITIONS: The bidder
shall hereby agree to be bound by the County' s standard "boilerplate" terms and
conditions for contracts as attached hereto.
Bid# 51-30SEP19
Page 5
Insertion Date: 9/10/19

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