Senior Engineering and Project Management Services

Public Works Department - Engineering
525 N Third Avenue
Pasco, WA 99301
Phone 509.544.4135
REQUEST FOR QUALIFICATIONS
Senior Engineering and Project Management Services
RESPONSE DUE: Tuesday, June 23, 2026 at 11:00AM
June 2026

CITY OF PASCO, WASHINGTON
Senior Engineering and Project Management Services RFQ
TABLE OF CONTENTS
1 INFORMATION AND INSTRUCTIONS ..............................................................................................................3
1.1 INVITATION TO PROPOSE .......................................................................................................................3
1.2 INTENT OF THE CITY ...............................................................................................................................5
1.3 QUESTIONS ...............................................................................................................................................5
1.4 SUBMISSION PROCEDURES ...................................................................................................................5
1.5 LATE SUBMITTALS AND MODIFICATIONS .............................................................................................6
1.6 WITHDRAWAL OF SUBMITTALS .............................................................................................................6
1.7 CONDITIONS AFFECTING THE WORK ...................................................................................................6
1.8 RFQ CONTENTS .......................................................................................................................................6
1.9 CITY REPRESENTATIVES ........................................................................................................................7
1.10 FORMAT OF SUBMITTALS .......................................................................................................................7
1.11 BASIS FOR SELECTION ...........................................................................................................................7
1.12 ADA DIGITAL ACCESSIBILITY COMPLIANCE.........................................................................................8
1.13 PROFESSIONAL SERVICES AGREEMENT.............................................................................................8
2 SCOPE OF WORK .............................................................................................................................................8
2.1 BACKGROUND ..........................................................................................................................................8
2.2 PURPOSE ..................................................................................................................................................9
2.3 SCOPE OF WORK .....................................................................................................................................9
2.4 CITY RESPONSIBILITIES....................................................................................................................... 10
3 SELECTION CRITERIA ................................................................................................................................... 10
3.1 SUBMITTAL REQUIREMENTS .............................................................................................................. 10
3.2 CONSULTANT QUALIFICATIONS ......................................................................................................... 11
3.3 INTERVIEW PROCESS .......................................................................................................................... 12
APPENDIX A: PROFESSIONAL SERVICES AGREEMENT
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CITY OF PASCO, WASHINGTON
Senior Engineering and Project Management Services RFQ
1 INFORMATION AND INSTRUCTIONS
1.1 INVITATION TO PROPOSE
The City of Pasco (City), is soliciting a Statement of Qualifications (SOQ) from qualified Firms to provide Senior
Engineering and Project Management Services on a staff-augmentation basis. The selected Firm will provide
experienced personnel to support the City's Public Works and Engineering functions by supplementing existing
staff and assisting with the delivery of capital improvement and operational projects. The City is wanting to have
a singular Staff Member dedicated to the team for these services.
Services are anticipated to include, but are not limited to, project management, design review, construction
coordination, and general engineering support. The selected Firm (Staff Member) will work under the direction of
City staff and may be assigned to multiple projects or programs as needed, however, Firm will not be able to
select or manage any projects that their Firm may be involved in whether as a Prime Consultant or Sub-
Consultant. In addition, the City seeks professionals capable of providing technical guidance and mentorship to
junior engineering staff, including Engineers-in-Training (EITs), to support staff development and capacity
building.
Firms responding to this invitation should demonstrate qualifications, experience, and expertise in municipal
engineering, project management, and the ability to effectively integrate into an existing team environment.
The complete RFQ and full scope of work may be obtained via the City website - http://www.pasco-
wa.gov/Bids.aspx. It is the sole responsibility of the Firm to obtain any RFQ updates or addenda from the City's
website.
Responses shall be submitted electronically. One electronic copy, including attachments, shall be transmitted to
Dustin Wittman at wittmand@pasco-wa.gov. Email Subject shall be: Senior Engineering and Project
Management Services - SOQ with a maximum size of 20MB. The due date is Tuesday, June 23, 2026, no
later than 11:00am PDT.
Technical questions regarding the scope of this project should be put in writing and directed to both City
Representatives listed in Section 1.10 below, no less than three (3) working days prior to the time that submittals
are due.
Projects funded wholly or in part by Federal appropriations must comply with Code of Federal Regulations; 24
CFR 570.502, 24 CFR 85.36, 2 CFR 200. All federally-funded projects will be held to federal Equal Employment
Opportunity (EEO) requirements. The City of Pasco is an equal opportunity and affirmative action employer.
Small, minority, and women-owned businesses are encouraged to submit bids. The City of Pasco in accordance
with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA), commits to
nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made
available in an alternate format by e-mailing Dustin Wittman at wittmand@pasco-wa.gov or calling (509) 545-
3447.
The City of Pasco, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42
U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and
fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of
race, color, or national origin in consideration for an award.
Those submitting Firms determined to be best qualified to undertake the services required under this Request for
Qualifications (RFQ) may be invited to make a presentation to the City's interview team.
The City reserves the right to reject any and all responses and to waive technicalities or irregularities, and after
careful consideration of all submissions and factors involved make the award to best serve the interests of the
City of Pasco.
Para mas informacion o para solicitar un interprete, favor de comunicarse con Litzy Olivera al 509-544-
4135 o oliveral@pasco-wa.gov.
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CITY OF PASCO, WASHINGTON
Senior Engineering and Project Management Services RFQ
City of Pasco, Washington
____________________________________________
Prepared by Dustin C. Wittman, CPSM - Public Works Project Coordinator II
____________________________________________
Reviewed & Approved by Mary Heather Ames, PE - Deputy Public Works Director
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CITY OF PASCO, WASHINGTON
Senior Engineering and Project Management Services RFQ
1.2 INTENT OF THE CITY
The objective of this RFQ is to provide sufficient information to enable qualified Firms to submit a single, written
SOQ. The Firm's SOQ shall demonstrate their recent and relative engineering experience of supporting a City's
Public Works and Engineering functions via staff-augmentation and assisting with the delivery of capital
improvement and operational projects. The City is wanting to have a singular staff member dedicated to the team
for these services.
As part of the project team, the selected Firm is expected to work closely with City Engineering and Operations
staff, sub-consultants, contractors, and construction management firms to successfully complete all phases of
projects: Preliminary Engineering (PE), Right-of-Way (ROW), & Construction (CN).
Aspects of projects will include but are not limited to developing schedule(s), budget(s), scope of work, preparing
proper documentation, developing RFQ's/RFP's/Bid Packages, performing and reviewing designs, and
communication with outside agencies. Firm must demonstrate their ability to manage more than one project. The
preferred Firm will exhibit exceptional professionalism and communications skills for coordination with other
Consultant/Firm Design Engineers, Funding Agencies, Oversight/Permitting agencies, Utility Providers and City
Staff. The selected Firm will not be able to select or manage any projects that their Firm may be involved in whether
as a Prime Consultant or Sub-Consultant.
The anticipated duration of these services is anticipated to be eighteen (18) months and is set to begin as early as
a selection is made (in early August 2026).
This RFQ is not a contractual offer, nor is it a commitment to purchase services. Contents of this RFQ and the
Firm's submittal will be used as the basis to determine final contractual obligations. It is understood that this RFQ
and the successful Firm's submittal may be attached or included by reference, in part or in whole, to any agreement
regarding the services included in this RFQ between the City and said Firm.
1.3 QUESTIONS
Any explanation desired by a submitting Firm regarding the meaning or interpretation of the RFQ, or any part
thereof, must be submitted in writing (via e-mail) and directed to both City Representatives listed in Section 1.10,
no less than three (3) working days prior to the time that submittals are due.
Any interpretation made will be in the form of an addendum to the RFQ, issued by the City and will be posted to the
City Website - http://www.pascowa.gov/Bids.aspx. It is the sole responsibility of the Firm to obtain any RFQ updates
or addenda. Please include "Senior Engineering and Project Management Services - RFQ" in the subject line
for all emails and correspondence related to this project.
1.4 SUBMISSION PROCEDURES
For consideration, Firms shall submit an electronic copy of their SOQ. Failure to provide the submittal in the
appropriate manner will result in disqualification. Hard-copy or fax submittals are not permitted and will not be
accepted. One electronic copy, including attachments, shall be transmitted to Dustin Wittman at wittmand@pasco-
wa.gov. Receipt time of submittal will be considered the time-stamp of the incoming email created automatically by
the City's email server. Firms are encouraged to submit the SOQ's with adequate time for the email to be processed
by the City's email server, with a maximum size of 20MB.
Email Subject shall be:
Senior Engineering and Project Management Services - SOQ
Due Date:
Tuesday, June 23, 2026, no later than 11:00AM PDT.
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CITY OF PASCO, WASHINGTON
Senior Engineering and Project Management Services RFQ
1.5 LATE SUBMITTALS AND MODIFICATIONS
Submittals and modifications thereof received after the stated time of closing will not be considered. The City is not
responsible for late deliveries. In accordance with the Due Date from Section 1.4 of this RFQ, the time of closing
will be determined per the Pacific Time Clock at http://www.time.gov/.
1.6 WITHDRAWAL OF SUBMITTALS
Submittals may be withdrawn by written request up to one (1) hour after the stated time of closing, as mentioned
above. Determination of the one-hour grace period shall be calculated based on the same reference as identified
in Section 1.5.
1.7 CONDITIONS AFFECTING THE WORK
Before submitting a Statement of Qualifications, each submitting Firm is advised to:
1) Examine this RFQ documents thoroughly.
2) Review and be familiar with current and future City of Pasco projects. More information can be found at
the following website locations:
A. 2025-2030 Capital Improvement Plan
https://www.pasco-wa.gov/1436/Capital-Improvement-Plan
B. 2025-2026 Adopted Budget
https://www.pasco-wa.gov/DocumentCenter/View/68937/FINAL-BUDGET-2024-PDF-
C. City of Pasco Major Planning Projects
https://www.pasco-wa.gov/364/Major-Planning-Projects
D. Public Works Comprehensive Plans
https://www.pasco-wa.gov/789/Comprehensive-and-Improvement-Plans
3) Ensure familiarity with federal, state, and local laws, ordinances, rules, and regulations that may - in any
manner - affect the cost, progress, or performance of the work.
4) Study and carefully correlate said Firm's observations with the RFQ response.
Failure to do so will not relieve any Firm from any contractual obligations of the work described herein.
1.8 RFQ CONTENTS
There are twelve (12) pages in this RFQ, including the cover sheet, table of contents, and body, excluding
appendices. Each is sequentially numbered at the bottom right corner of the page (Page xx of 12). Appendices
each retain their own independent numbering system It is the responsibility of the submitting Consultant to ensure
that all pages are included. If any pages are missing, the Firm should immediately request a copy of the missing
page(s) by emailing the request to the City Representatives listed in Section 1.10. Please write "Senior
Engineering and Project Management Services - RFQ" in the subject line. It is the responsibility of the Firm to
procure missing pages; submittals based on incomplete information will not be granted exception for any faults
deriving thereof.
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CITY OF PASCO, WASHINGTON
Senior Engineering and Project Management Services RFQ
1.9 CITY REPRESENTATIVES
Mary Heather Ames, PE - Deputy Public Works Director
City of Pasco
525 N 3rd Avenue
Pasco, WA 99301
avetisyana@pasco-wa.gov
Dustin Wittman, CPSM - Public Works Project Coordinator II
City of Pasco
525 N 3rd Avenue
Pasco, WA 99301
wittmand@pasco-wa.gov
1.10 FORMAT OF SUBMITTALS
To assist in the evaluation process, submittals shall conform to the following:
1) The submittal shall be limited to a maximum of ten (10) pages.
2) All pages will be counted towards the page total, except for the front cover, back cover, tab pages, staff
resumes (each not to exceed two ((2)) pages in length), references, and the cover letter. The cover letter
shall be limited to a maximum of one (1) double-sided page.
3) All pages shall be 812" x 11".
4) Font shall be "Arial" no smaller than "10 point". The body of this RFQ is written in "Arial 10-point" as
example.
5) Margins on all edges should be a minimum of 0.75-inches.
1.11 BASIS FOR SELECTION
A. GENERAL
The selection will be based on demonstrated qualifications and experience having provided or currently providing
engineering and project management services to a municipality/municipalities. The Firm must also demonstrate the
ability to work closely with City Staff to ensure a successful completion of the project.
The Firm and Firm's Representative shall be able to : prepare plans and specifications, create construction cost
estimates, assist with required permitting, perform Engineer of Record (EoR) tasks, and provide all associated
supporting investigations, analyses, and documentation needed for capital improvement projects.
B. SELECTION COMMITTEE
The Selection Committee will be made up of City selected individuals and may include the City Representatives
listed in Section 1.9 of this RFQ.
C. EVALUATION PROCESS
The Selection Committee will review the SOQ submittal and evaluate all responses received based on the criteria
provided herein. The City intends to select the Consultant who represents the most highly qualified team to the City
and begin the negotiation and award process based on the evaluated scores. Submittals will be scored based on
Evaluation Criteria from Section 3.1 of this RFQ. The City reserves the right to make a selection based solely on
the information contained in the written submittal.
The City further reserves the right to either interview selected Consultants or request additional information to help
in determining the most highly qualified Consultant. Should the City elect to conduct an interview for shortlisted
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CITY OF PASCO, WASHINGTON
Senior Engineering and Project Management Services RFQ
candidates, interviews will be evaluated per criteria from Section 3.3 of this RFQ. The City may make a selection
based on any combination of written or interview evaluations.
Selection of The Committee's selection shall be final. The selected Consultant shall be notified in writing by the
City, and no other method shall be considered to be an official notification of selection by the City.
The City reserves the right to reject any or all of the submittals. If the City elects to select one of the submitting
Consultants, the City will have the right to negotiate with said submitting Consultant over the final terms and
conditions of the contract in the best interest of the City. The primary objective of the negotiations is to maximize
the City's ability to obtain the best value, based on the requirements and evaluations relating to this RFQ. If an
agreement cannot be reached, the negotiations will be terminated and similar negotiations will occur with the
second-ranked submitting Consultant.
1.12 ADA DIGITAL ACCESSIBILITY COMPLIANCE
In accordance with the Americans with Disabilities Act of 1990 ("ADA") and Section 504 of the Rehabilitation Act of
1973, as amended, Vendor agrees that all web pages, web functionality, websites, web and mobile applications,
digital content, and physical content that Vendor knows or should reasonably know will be shared through digital
means (e.g., posted on website or app, shared as part of digital newsletter) ("Digital Content"), developed or
provided under this Agreement will conform to the requirements of Title II of the ADA with regard to digital
accessibility and the W3C Web Content Accessibility 2.1 Level AA Guidelines, or any superseding standards
adopted by applicable regulation ("WCAG") as incorporated therein (the "Digital Accessibility Rules"). Vendors
developing or providing Digital Content shall be able, upon request of the City, to provide written evidence that their
Digital Content satisfies the Digital Accessibility Rules, including, but not limited to, addressing each of the
applicable WCAG success criteria. For any area of non-conformance, Vendor shall describe any planned
remediation road maps, including timelines and steps that will be taken to achieve full conformance, as well as
interim workarounds to enable access by individuals with disabilities, and shall be able to demonstrate such
remediation and interim workarounds upon request of the City. Vendor may be required to demonstrate how to
access or use the Digital Content with assistive technology and may be required to undergo third-party testing.
Recurring failure by Vendor to conform to the Digital Accessibility Rules, or failure to demonstrate good faith efforts
towards conformance (including failure to provide a remediation roadmap or to make reasonable progress
thereunder), shall constitute a material breach of this Agreement.
1.13 PROFESSIONAL SERVICES AGREEMENT
The successful Consultant will be required to sign the City's Professional Services Agreement (PSA), a draft of
which is enclosed to this RFQ in Appendix A. All submitting Consultants are directed to carefully review the
Professional Services Agreement before preparing their SOQ. The City's legal representation communicated that
the City is bound by the Washington Cities Insurance Authority (who assist in generating the contract terms) and
modifications to the language within the City's Professional Services Agreement will not be permitted. The selected
Consultant's refusal to sign the City's Professional Services Agreement as-is will render their submission
nonresponsive, all dialogues will be immediately terminated, and negotiations will begin with the next highest ranked
submitting Consultant.
2 SCOPE OF WORK
2.1 BACKGROUND
The City of Pasco, Washington is located in Franklin County along the shores of the Columbia River. According to
the Office of Financial Management estimate, the 2024 population of Pasco is 81,724 and estimates the
population will reach 121,828 in 2038. The City seeks a Firm to provide Senior Engineering and Project
Management Services on a staff-augmentation basis. The selected firm(s) will provide experienced personnel to
support the City's Public Works and Engineering functions by supplementing existing staff and assisting with the
delivery of capital improvement and operational projects. The Firm will manage and oversee all project related
activities and properly provide all necessary project management and support oversight to successfully complete
all phases of a project: Preliminary Engineering (PE), Right-of-Way (ROW), & Construction (CN).
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CITY OF PASCO, WASHINGTON
Senior Engineering and Project Management Services RFQ
2.2 PURPOSE
This RFQ is issued for the purpose of soliciting qualified Firms to provide Senior Engineering and Project
Management Services to the City, acting as an extension of City staff (staff-augmentation). Work will include but
is not limited to the services requested in Section 2.3 - Scope of Work. Firm & Firm's representative must be
able to demonstrate experience in providing these services to a municipality. Consultant's preferred experience
would be services that involved local, state and federal projects, including but not limited to: Washington State
Department of Transportation (WSDOT), Federal Highway Administration (FHWA), Transportation Improvement
Board (TIB), United States Environmental Protection Agency (EPA), Washington State Department of Ecology
(Ecology), Washington State Department of Health (DOH), Washington State Department of Fish & Wildlife
(DFW), Housing & Urban Development (HUD), Community Development Block Grant (CDBG), Federal
Emergency Management Agency (FEMA), or United States Economic Development Agency (EDA) projects.
The selected Firm will be responsible for the oversight of all necessary aspects of assigned Capital Improvement
Projects. Projects may be Utilities or Transportation focused, or a combination of both. Project involvement will
include, but is not limited to, developing schedule(s), budget(s), scope of work, keeping proper documentation,
developing RFQ's, Request for Proposals (RFP), and/or Invitation to Bid (ITB)'s and managing design consultants
and right of way consultants, and performing and reviewing designs, as well as maintaining communication with
stakeholders, management and oversight agencies. Firm must demonstrate their ability to manage more than one
project, in a fast pace environment and be able to resolve conflicts. The preferred Firm will exhibit exceptional
professionalism and communications skills for coordination with other consultant design teams, funding agencies,
oversight/permitting agencies, utility providers, City staff and management team. Other tasks such as grant
applications, funding obligation(s), council presentations, and reporting may be required as part of the assignments.
Other support tasks may be requested from the selected Firm on an "as-needed" basis.
The selected consultant will be required to be at City of Pasco's Offices two (2) days a week at a minimum and
work under the direction of the Engineering Manager. Coordination with Public Works director and other agency
leadership can be expected on a semi-regular basis.
2.3 SCOPE OF WORK
GENERAL
The City is looking for Qualified Firms provide Senior Engineering and Project Management Services to the City,
acting as an extension of City staff (staff-augmentation).
LEVEL OF SERVICE
The following task items are included in this section to aid the Consultant in identifying the level of service required
for this contract. The following lists are not all-inclusive. The scope of work may include, but is not limited to:
A. Administration
* Review and recommend approval of monthly invoices of projects managed
* Coordinate with City staff and oversight or funding agencies
* Project Budget updates, including budge amendments
* Prepare all necessary documentation needed for the successful delivery of Projects: Agenda
reports, memos, etc.
* Prepare Monthly Progress Reports
B. Project Management
* Develop and monitor budgets & timelines
* Attend bi-weekly status meetings
* Prepare and/or review all necessary documentation needed for Project advancement
* Create and/or review RFQs/RFPs
* Prepare grant applications
* Assist, support and manage Design Engineer(s)
* Assist with development and maintenance of 6-year CIP
* Review and/or prepare special provisions and tailor front end documents for projects assigned
* Lead issuance of addenda and support bid process
* Follow all applicable local state and federal rules applicable to the project phase
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CITY OF PASCO, WASHINGTON
Senior Engineering and Project Management Services RFQ
* Review and/or prepare all necessary funding reports, requests and support documentation.
Provide support and oversight to City Staff
* Assist with audits that may be performed
C. Support Services
* Preparation and review of legal descriptions and easement documentation
* Provide drafting assistance as needed:
* Project cost estimating
* Preparation of visual project information, graphs, exhibits, etc.
Assumptions of Project Management &Support Services Consultant:
- Consulting Firm (Selected Staff Member) will provide approximately twenty (20) hours per week of Senior
Engineering and Project Management Services on an as-requested basis
- Service will be provided primarily from City offices, and secondarily from Consultant offices
- Selected Staff Member will spend no less than two (2) days per week working from City offices
- Selected Staff Member will spend no more than five (5) hours per week traveling to/from City offices
- Deliverables and work efforts will be in collaboration with City staff
- City will provide office space and internet-connection
- Selected Staff Member will provide a laptop, vehicle, and cell-phone
2.4 CITY RESPONSIBILITIES
The City anticipates moving forward with the selection of an Consulting Firm with no delay after selection has been
made.
3 SELECTION CRITERIA
3.1 SUBMITTAL REQUIREMENTS
At a minimum, the following items shall be included in the Statement of Qualifications (SOQ) submittal. The
Selection Committee will perform a review of submitted SOQs based on the point distribution provided in this
section.
After the Due Date, submittals received by the City will be provided to the Selection Committee for evaluation. Each
submittal will be reviewed by the Selection Committee and scored based upon requirements set forth in this Section.
Those requirements, and the scoring below, establish the evaluation criteria herein.
1) Project Team Experience & Qualifications
A. Proposed Staff, Qualifications (40 Points Possible)
* Identify proposed staff by name, title, firm, and discipline, and include relevant degrees,
certifications, and professional licenses (e.g., P.E.).
* Clearly define the roles and responsibilities of each proposed team member and describe how
each individual will contribute to the successful delivery of services under this contract.
* Describe each individual's relevant experience, particularly in municipal engineering, project
management, and staff augmentation or embedded support roles.
* Demonstrate each individual's capacity and availability to perform the work, including the ability
to respond to on-call/task order assignments.
* Identify key backup personnel for each proposed staff member and describe how continuity of
service will be maintained if substitutions are necessary.
For each of the listed projects, provide the following information:
i. A detailed description of the project scope and the role of the Consultant on the
project.
ii. Awarded construction contract value.
iii. Final construction value (after change orders).
iv. Legal action following the project between any involved parties (arbitration,
mediation, litigation)
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