Senior Center/ Youth Services Building Wallpaper RFP

THE TOWN OF GRANBY, CT - REQUEST FOR PROPOSAL (RFP)
For Granby Senior Center/Youth Services Building
Wallpaper Removal and Replacement
RFP Issued June 1, 2026
_____________________________________________________________________________________
GENERAL INFORMATION
The purpose and intent of this Request for Proposal (RFP) by the Town of Granby CT ("Town")
is to solicit sealed proposals from qualified independent contractors for the removal and
replacement of existing wall covering (wallpaper) in a municipal building.
The Town seeks a professional contractor capable of completing the project in a timely manner,
with minimal disruption to building operations, and in accordance with all applicable codes and
safety standards.
The firm must provide full disclosure of all existing client relationships that currently or
prospectively may give rise to conflicts of interest and disqualification.
PROJECT BACKGROUND
The selected contractor will be responsible for providing all labor, materials, equipment, and
supervision necessary to:
Remove existing wallpaper
Prepare wall surfaces
Install new wallpaper or wall covering as specified
Ensure a clean, finished appearance suitable for a public municipal facility
SCOPE OF WORK
The proposal document should describe the following scope:
A. Pre-Construction
Conduct a site visit to review existing conditions
Assess for best replacement option: wallpaper or paint
Identify wall conditions, repairs, or surface preparation needs
Confirm measurements and material quantities
B. Wallpaper Removal
Protect floors, fixtures, doors, and adjacent surfaces
Remove existing wallpaper and adhesive
Properly dispose of removed materials
C. Surface Preparation
Repair minor wall imperfections (patching, sanding, smoothing)
Prime walls as needed to ensure proper adhesion and finish
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THE TOWN OF GRANBY, CT - REQUEST FOR PROPOSAL (RFP)
For Granby Senior Center/Youth Services Building
Wallpaper Removal and Replacement
RFP Issued June 1, 2026
_____________________________________________________________________________________
D. Wallpaper Installation/Painting
Furnish and install new wallpaper or wall covering (Town will [select one]: provide
materials / approve contractor-supplied materials)
Ensure proper alignment, pattern matching, and seam finishing and/or cutting in, corners,
and trim work.
E. Cleanup and Closeout
Daily and final cleanup of work areas
Removal of debris from the site
Final walkthrough with Town representative
F. Project Locations
Main Entryway - High Visibility public area
Community Room - Multi-purpose room used for meetings and events
Contractor shall account for public use and coordinate work to minimize disruption.
MANDATORY SITE VISIT
The mandatory site visit is scheduled for Monday, June 15, 2026 at 9:30 AM. Meet at Granby
Senior Center at 15 North Granby Road Granby CT 06035.
CONTRACTOR QUALIFICATIONS
Company Profile Three professional references
Implementation Plan and Timeline Previous Experience with municipal projects
Proof of required licenses and insurance
EVALUATION CRITERIA
Proposals will be evaluated based on the following requirements and criteria:
Cost
Experience and qualifications
Quality of proposed materials and methods
Ability to meet schedule
Adherence to fire safety requirements
References
The Town reserves the right to reject any or all proposals and to select the proposal deemed to be
in the best interest of the Town.
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THE TOWN OF GRANBY, CT - REQUEST FOR PROPOSAL (RFP)
For Granby Senior Center/Youth Services Building
Wallpaper Removal and Replacement
RFP Issued June 1, 2026
_____________________________________________________________________________________
QUESTIONS AND CLARIFICATIONS
All questions regarding this Request for Proposals shall be submitted via email only to Sandra
Yost, Director of Community Services, syost@granby-ct.gov. All questions shall be presented at
least electronically by noon on Thursday, June 25, 2026 to allow for the preparation and
distribution of addenda. Responses will be posted on the Town website no later than 4PM on
Thursday, July 2, 2026. All respondents are responsible for checking the website for the presence
and content of all addenda.
TERMS AND CONDITIONS
The Town Manager, acting on the behalf of the Town of Granby, reserves the right to reject any
or all proposals in whole or part, to award any one service or group of services or all services, to
negotiate with any or all companies submitting proposals, and to enter into an agreement with
any company for any services mentioned in this RFP; if it is deemed to be in the best interest of
the Town of Granby. All submitted proposals become the property of the Town of Granby and
will not be returned.
The Town will evaluate and consider all responsive proposals received. It should be noted that the
contract resulting from this RFP will be awarded to the respondent whose proposal is determined
to be in the best interest of the Town. Therefore, the proposal offering the lowest cost may not
necessarily be the proposal that is selected for award.
Process
All vendors wishing to be considered for this purchase shall submit three (3) copies and one
electronic version of their written responses based on the requirements set forth in this RFP
document. The RFP document is available on the Town's website at www.granby-ct.gov under
Public Documents/RFQ and RFP's (hereafter referred to as the Town's website).
Proposals will be received until noon on Monday, July 13, 2026 in the Town Manager's Office,
15 North Granby Road, Granby CT 06035. All proposals must be clearly marked on the outside
of the envelope with: "Granby Community Services Department - Senior Center Upgrades."
An electronic submission must also be provided, either on a flash drive and sent with the written
responses or sent via email to the Town Manager's Office, bmazzotta@granby-ct.gov. This must
also be received by noon on Monday, July 13, 2026.
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THE TOWN OF GRANBY, CT - REQUEST FOR PROPOSAL (RFP)
For Granby Senior Center/Youth Services Building
Wallpaper Removal and Replacement
RFP Issued June 1, 2026
_____________________________________________________________________________________
Proposals received by the Town will be reviewed for completeness and clarity. They will be
evaluated in accordance with the Proposal Evaluation Criteria above and the contractors to be
interviewed, if any, will be determined. A decision on an award is anticipated within two weeks
of receipt of the proposals.
General Requirements
Reservation of Rights
The Town reserves the right to waive informalities or to reject any or all proposals when such
action is deemed to be in the best interests of the Town. The Town reserves the right to delete
such items as it deems necessary from these proposals. Respondents are directed to be certain that
they understand the terms and conditions as specified in this RFP. All exceptions of the respondent
to the terms and specifications of this RFP shall be made in writing and submitted in full with the
proposal. For all other terms and specifications, submission of a proposal constitutes acceptance
by the respondent. It will be expected that all remaining terms and conditions expressed herein
are acceptable and shall govern any resulting contract.
The Town reserves the sole right to reject proposals that contain exceptions which are
unacceptable. In order to provide the requested services to the Town, the respondent must be able
to demonstrate the expertise and flexibility necessary to successfully complete this project. All
items related to the selection of the contractor for this award shall be completed to the satisfaction
of the Town Manager. The Town shall not be responsible for any expenses incurred in preparing
and submitting a response to this Request for Proposals. The Town further reserves the right to
request information from individual respondents and to negotiate fees and/or other terms and
conditions.
Nondiscrimination
The firm shall agree and warrant that it will not discriminate of permit discrimination against any
person or group of persons on the grounds of sex, race, color, religion, age, marital status, ancestry,
national origin, past history of mental health disorder, mental disability, physical disability, or
other basis in any manner prohibited by the laws of the United States, the State of Connecticut, or
the Town of Granby.
Insurance Requirements
The awarded Respondent shall be responsible for maintaining insurance coverage in force for the
duration of the contract of the kinds and amounts listed below, with an insurance company with an
AM Best Rating of A-VIII or better, licensed to write such insurance in the State of Connecticut
and acceptable to the Town of Granby.
The insurer shall provide the Town of Granby with Certificates of Insurance, on a form acceptable
to the Town, signed by an authorized representative of the insurance company prior to the
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THE TOWN OF GRANBY, CT - REQUEST FOR PROPOSAL (RFP)
For Granby Senior Center/Youth Services Building
Wallpaper Removal and Replacement
RFP Issued June 1, 2026
_____________________________________________________________________________________
commencement of performance of this award describing the coverage and providing that the
insurer shall give the Town of Granby written notice of at least thirty (30) days in advance of any
termination, expiration, or any and all changes in coverage.
Such insurance or renewals or replacements thereof shall remain in force during the Respondent's
responsibility under this award.
The Respondent, at the Respondent's own cost and expense, shall procure and maintain all
insurances required and shall include the Town of Granby as an Additional Insured on all such
insurance, except Workers' Compensation coverage. The Certificate of Insurance shall provide
evidence of all required insurances, including Additional Insured and Waivers of
Subrogation. The Respondent shall also provide its policy endorsement indicating the Town of
Granby as an additional insured.
1. Workers' Compensation Insurance. The awarded Respondent shall carry workers'
c o m p e n s a t i o n i n s u r a n c e i n a c c o r d a n c e w i t h t h e r e q u i r e m e n t s o f the laws of the State of
Connecticut, and employer's liability l i m i t s o f F i v e H u n d r e d T h o u s a n d D o l l a r s ( $ 5 0 0 , 0 0 0 . 0 0 )
c o v e r a g e for each accident, Five Hundred Thousand Dollars ($500,000.00) coverage for each
employee by disease, Five Hundred Thousand ($500,000.00) policy limit coverage for disease.
2 . C o m m e r c i a l G e n e r a l L i a b i l i t y . W i t h r e s p e c t t o a l l o p e r a t i o n s w h i c h a w a r d e d r e s p o n d e n t
p e r f o r m s , i t s h a l l c a r r y C o m m e r c i a l General Liability insurance providing for a total limit of One
Million Dollars ($1,000,000.00) coverage per occurrence for each site or project for all damages
arising out of bodily injury, personal injury, property damage, products/completed operations, and
contractual liability coverage for the indemnification obligations arising under this
Agreement. Each annual aggregate limit shall not be less than Three Million Dollars
($3,000,000.00). The limit may be provided through a combination of primary and umbrella/excess
liability policies a c c e p t a b l e t o T h e T o w n o f G r a n b y . Blanket Contractual Liability for liability
assumed under this Agreement.
3. Automobile Liability. With respect to each owned, non-owned, or hired vehicles, the awarded
Respondent shall carry Automobile Liability insurance providing One Million Dollars
($1,000,000.00).
4. E x c e s s L i a b i l i t y C o v e r a g e . W i t h r e s p e c t t o t h e c o v e r a g e provided by the awarded
Respondent for this Project, excess liability insurance will be provided in an amount not less than
One Million Dollars ($1,000,000.00) per occurrence and annual aggregate basis.
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THE TOWN OF GRANBY, CT - REQUEST FOR PROPOSAL (RFP)
For Granby Senior Center/Youth Services Building
Wallpaper Removal and Replacement
RFP Issued June 1, 2026
_____________________________________________________________________________________
5. Professional Liability. One Million Dollars ($ 1,000,000.00) coverage per occurrence for each
site or project for all damages arising out of bodily injury, personal injury, and property damage.
6. D e d u c t i b l e s a n d S e l f - I n s u r e d R e t e n t i o n s : A n y d e d u c t i b l e o r self-insured retention must be
declared to and approved by the Town of Granby. All deductibles or self-insured retentions are the
sole responsibility of the awarded Respondent to pay and/or to indemnify.
7. Errors and Omissions Insurance. The awarded Respondent shall provide and maintain Errors
and Omissions Insurance with minimum limits of $2,000,000 per occurrence/annual
aggregate. The policy shall not have a deductible greater than $50,000.00.
The Town of Granby shall be named as "Additional Insured." Coverage is to be provided on a
primary, noncontributory basis. Waiver of subrogation in favor of the Town of Granby is required
on all applicable policies, including workers' compensation. If any policy is written on a "Claims
Made" basis, the policy must be continually renewed for a minimum of two (2) years from the
completion date of the Contract. If the policy is replaced and/or the retroactive date is changed,
then the expiring policy must be endorsed to extend the reporting period for claims for the policy
in effect during the Contract for two (2) years from the completion date.
Defense, Hold Harmless and Indemnification
The successful proposer agrees, to the fullest extent permitted by law, to defend, indemnify, and
hold harmless the Town, its employees, officers, officials, agents, volunteers and independent
contractors, including any of the foregoing sued as individuals (collectively, the "Town
Indemnified Parties"), from and against all proceedings, suits, actions, claims, damages, injuries,
awards, judgments, losses and expenses, including attorney's fees, arising out of or relating,
directly or indirectly, to the successful proposer's malfeasance, misconduct, negligence or failure
to meet its obligations under the RFP or the Contract. The successful proposer's obligations under
this section shall not be limited in any way by any limitation on the amount or type of the successful
proposer's insurance. Nothing in this section shall obligate the successful proposer to indemnify
the Town Indemnified Parties against liability for damage arising out of bodily injury to persons
or damage to property caused by or resulting from the sole negligence of the Town Indemnified
Parties. In any and all claims against the Town Indemnified Parties made or brought by any
employee of the successful proposer, or anyone directly or indirectly employed or contracted with
by the successful proposer, or anyone for whose acts or omissions the successful proposer is or
may be liable, the successful proposer's obligations under this section shall not be limited by any
limitation on the amount and type of damages, compensation or benefits payable by the successful
proposer under workers' compensation acts, disability benefit acts, or other employee benefits acts.
The successful proposer shall also be required to pay any and all attorney's fees incurred by the
Town Indemnified Parties in enforcing any of the successful proposer's obligations under this
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THE TOWN OF GRANBY, CT - REQUEST FOR PROPOSAL (RFP)
For Granby Senior Center/Youth Services Building
Wallpaper Removal and Replacement
RFP Issued June 1, 2026
_____________________________________________________________________________________
section, which obligations shall survive the termination or expiration of this RFP and the Contract.
As a municipal agency of the State of Connecticut, the Town will NOT defend, indemnify, or hold
harmless the successful proposer.
These insurance requirements are not meant to be construed as a limitation of liability. The parties
agree that the amounts of insurance under this Agreement do not, in any way, limit the Respondent's
liability to the Town of Granby by virtue of this promise to indemnify and hold the Town of Granby
harmless so that in the event of any settlement of a claim or a judgment in an amount in excess of
the amount of insurance coverage carried by the awarded Respondent, the Respondent shall be
liable to the Town of Granby for the d i f f e r e n c e , p l u s a l l f e e s a n d e x p e n s e s i n c u r r e d i n c o l l e c t i n g
same, all at the Respondent's sole cost.
Freedom of Information
All proposals and any related submittals to the Town are subject to the requirements of the State
of Connecticut Freedom of Information Act, regardless of whether they are marked as confidential,
proprietary, or in any other manner. By the act of submitting a bid, bidders agree that they will be
subject to Connecticut General Statutes Section 1-200 et seq.
Award
The Town intends, but is not required, to make an award as a result of this RFP. The award will
be made to one vendor who is capable of completing the project or may subcontract the project.
In all cases, the awarded vendor will be responsible for the completion of all the work no matter
how the project was contracted.
The selected firm must meet all municipal, state and federal AA and EEO practices and
requirements including CHRO. MBEs/WBEs/SBEs are encouraged to apply.
Work Product Ownership
All responses and submittals received as a result of this Request for Proposals shall become the
property of the Town upon receipt. All work products provided to the Town following award shall
also be the sole property of the Town upon receipt.
THE TOWN OF GRANBY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION
EMPLOYER.
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