Senior Center and Title III D Disease Prevention and Health - Questions and Answers I

Agency:	Shelby County
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	541191 - Title Abstract and Settlement Offices 541611 - Administrative Management and General Management Consulting Services 541690 - Other Scientific and Technical Consulting Services 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Mar 27, 2026
Due Date:	Apr 7, 2026
Solicitation No:	RFP 26-002-75
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:

RFP 26-002-75 Questions and Answers I

Category:

Aging Commission

Status:

Open

Publish Date:

Thursday, March 26, 2026 - 6:00pm

Close Date:

04/07/2026 - 4:00pm

Contact Person:

Carla Hayes

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Shelby County

Tennessee

Lee Harris, Mayor

Questions and Answers

Issued: March 26, 2026

RFP #26-002-75

Senior Center and Title III D Disease Prevention and Health

Promotion Services

(Mid-South Aging Commission)

TO ALL PROSPECTIVE BIDDERS:

The following questions were submitted by potential vendors. Our answer is listed in red

below:

1. I am writing to request clarification regarding eligibility for the Title III-D Disease

Prevention and Health Promotion services application.

• Our organization is a nonprofit community-based provider and is not a designated

Senior Center. We are interested in applying to provide Title III-D Disease Prevention

and Health Promotion services and would like to confirm whether a nonprofit

organization that is not a Senior Center is eligible to apply for this funding

opportunity.

• If our organization is eligible, would you please advise whether we should complete

the full RFP application packet and mark any Senior Center-specific sections as Not

Applicable, or if there is a modified application process or specific sections that

should be completed for Title III-D services only.

We want to ensure that our submission is complete and aligned with all requirements.

Thank you in advance for your guidance and assistance. We appreciate your time and look

forward to your response. Yes, they can apply. Question pertaining to Senior Center would

not apply.

2. Thank you for the opportunity to submit questions about RFP #26-002-75 (Senior Center

and Title III D Disease Prevention and Health Promotion Services). Our questions are listed

below.

• Is there a maximum request amount or a funding range for this opportunity? No

maximum on what can be requested. The amount granted is based on grant award

from State of Tennessee to the Aging Commission of the Mid South. We seek to make

awards to senior centers in Fayette, Lauderdale, Shelby, and Tipton counties.

• On page 13 of the RFP document under Department Specific Requirements, #1, what

is meant by "organizational conduct," and what documentation should the vendor

provide to meet this requirement? The proposer should provide information they have

that refers to the ethical standards and principles that guide the behavior and decision

making process in their organization.

• On page 15, #8, regarding match requirements, it states that "The Senior Center must

provide a ten percent (10%) local match for all federal funds and a fifty percent (50%)

match for all state funds." How can the vendor determine if they will receive federal or

state funds so they can prepare their budget accordingly with the appropriate matching

contribution? The proposer can not determine if they will receive federal or state

funds, as awards will be made as part of the RFP process. A chosen vendor will have

to verify it can provide the match prior to the contract being issued. A contract will not

be issued to a vendor who can not meet the match requirement. This information is

stated in the RFP so prospective vendor clearly understand this requirement prior to

proposing to provide the services.

• Can a "Senior Center" be an organization that provides eligible services under the RFP

and not necessarily a physical site titled as a "Senior Center?" Funds will be award to

entities that meet the definition of senior center. The words senior center do not have

to be in the title of what the entity is named.

• Regarding required references (page 31), the RFP document states that "A list of

current and former clients for whom the Proposer has provided services similar to this

bid" must be provided. Does this refer to organizations/agencies/entities that have

contracted with the vendor to provide services or individuals that have received

services? If the former, what if the vendor does not have such references because their

program is not set up in this way? This request is for “current or former clients whom

the proposer has provided similar to this bid ” . As stated in RFP “ (with preference

given to clients comparable to Shelby County Government), is to be submitted and,

for each such reference, the business name, the identification of a contact person, the

title of the contact person and a telephone number: • At least three (3) current or

former clients who have terminated in the last five (5) years, are to be included on this

list.” If you don’t have those, you will not have them to submit as part of your

proposal.

⚫ Page 2

3. My question is located in the minimum requirements scorecard #4 under sole proprietors

Tennessee Lawful Employment Act. Question: How do I E-verify our adherence to State

of TN Public Chapter no. 436, known as the TN Lawful Employment Act? We are a non-

profit 501 C-3 organization with 4 employees. On our contract in 2022, we stated that we

were not an independent vendor. Should we again state we are not an independent vendor?

The vendor needs to go on-line and register via the E-Verify site.

4. I am writing to request clarification regarding the one-year experience requirement for

providing Title III-D Disease Prevention and Health Promotion RFP packet referenced on

page 6 of the proposal.

MIFA began FALLSTALK training on April 13, 2025, and we will be approaching one year

of implementation next month. I would like to confirm whether this timeline would disqualify

our program from applying during this funding cycle.

Thank you for your guidance and clarification. I appreciate your time and assistance. It would

not disqualify you, the replies are not due till April 7, which technically is a calendar year

although not 365 days.

If you have any questions, please contact me via email at carla.hayes@shelbycountytn.gov.

Sincerely,

Signed Original on File

Carla Hayes, Buyer

Purchasing Department

Shelby County Government

⚫ Page 3

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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