Senate Bill 1383 Recordkeeping & Compliance Software Services

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Senate Bill 1383 Recordkeeping & Compliance Software Services (CIP 400010) (“Project”).

The City requires Senate Bill 1383 Recordkeeping & Compliance Software Services (CIP 400010) (“Services”) to track compliance with Senate Bill 1383 (“SB 1383”) Regulations and the City’s Polystyrene Foam Food Packaging and Foodware ordinance. The software license will be held by the City and used by the City’s staff, the franchised hauler servicing the jurisdiction, and contractors providing technical assistance within the jurisdiction.

• RFQ Document

Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov by 9:00 a.m., October 6, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Pre-Submittal Meeting. A Pre-Submittal Meeting will not be held.

Submittal Instructions.  SOQs must be received by the City by or before October 21, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Senate Bill 1383 Recordkeeping & Compliance Software Services (CIP 400010),” and addressed as follows:

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ: