6100017873 Self-Insured Workers' Compensation Third Party Administrator

Agency:	City of San Antonio
State:	Texas
Type of Government:	State & Local
NAICS Category:	524292 - Third Party Administration of Insurance and Pension Funds 524298 - All Other Insurance Related Activities 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Mar 13, 2024
Due Date:	Apr 29, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

The City of San Antonio (City) is seeking a contract with a Workers’ Compensation Third Party Administrator (TPA) for workers’ compensation claims administration and related cost containment services. The City successfully operates as a self-insured entity in full compliance with State and GASB 10 requirements. The City has administered its workers’ compensation program since 1974 and is currently contracted with Cannon Cochran Management Services, Inc. (CCMSI) for TPA services. Effective April 1, 2019, the City began participating in a 1305 Workers’ Compensation Health Care Network “HCN”. The City carries excess workers’ compensation insurance for years 1983-2013 and October 1, 2019 to present. The City began self-administering its liability program in January 2015. The scope of coverage will encompass the City’s approximate 13,000 employees. Of this total number of employees, approximately 3,201 are uniformed police employees and approximately 1,891 are uniformed fire employees.

Date Issued: March 13, 2024 Due Date & Time: April 29, 2024, 11:00 a.m. Central Time

Pre-Submittal Conference will be held at 09:30 a.m., Central Time, on Monday, March 25, 2024, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly encouraged. Respondents may call the toll-free number listed below and enter access code to participate the day of the conference. Dial-In Number: 1-415-655-0001, Access Code: 2632 297 8136, Meeting Password: CoSA2024

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. For Registration, visit https://www.sanantonio.gov/purchasing/SAePS.aspx. For assistance with registration or viewing the solicitation via the SAePS portal, call the SAePS hotline at 210-207-0118 or email vendors@sanantonio.gov.

Document	Type	Size
Solicitation Synopsis & Committee Members	pdf	106.67 KB

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ADVERTISEMENT INFORMATION ONLY

Solicitation Type and Name: Request for Proposals – Self-Insured Workers’ Compensation Third

Party Claims Administration, Related Services & Claims Administration Software

Solicitation Number: RFP 24-036; RFx 6100017873

The City of San Antonio (City) is seeking a contract with a Workers’ Compensation Third Party

Administrator (TPA) for workers’ compensation claims administration and related cost containment

services. The City successfully operates as a self-insured entity in full compliance with State and

Governmental Accounting Standards Board (GASB) 10 requirements. The City has administered its

workers’ compensation program since 1974 and is currently contracted with Cannon Cochran

Management Services, Inc. (CCMSI) for TPA services. Effective April 1, 2019, the City began

participating in a 1305 Workers’ Compensation Health Care Network (“HCN”). The City carried excess

workers’ compensation insurance for years 1983-2013 and most recently from October 1, 2019 to

present. The City began self-administering its liability program in January 2015. This solicitation’s

scope of coverage will encompass the City’s approximate 13,000 employees. Of this amount,

approximately 3,201 are uniformed police employees, approximately 1,891 are uniformed fire

employees and the remainder are civilian employees. The City’s annual average workers’

compensation claims count is 1,439. The City also has an active return-to-work (RTW) program to

assist its employees with transitioning into their pre-injury position.

Applicable Product Categories:

95327 – Claims Processing

96116 – Claims Processing Services

95392 – Worker’s Compensation

95861 – Insurance and Risk Management Services

91878 – Medical Consulting

96224 – Courier/Delivery Services, Including Air Courier Services

Date Issued: March 13, 2024

Due Date & Time: April 29, 2024, 11:00 a.m. Central Time

Pre-Submittal Conference: Pre-Submittal Conference will be held at 09:30 a.m., Central Time, on

Monday, March 25, 2024, via WebEx. Attendance at the Pre-Submittal Conference is optional, but

highly encouraged.

Respondents may call the toll-free number listed below and enter access code to participate the day of

the conference.

Dial-In Number: 1-415-655-0001 | Access Code: 2632 297 8136 | Meeting Password: CoSA2024

Join from the meeting link:

https://sanantonio.webex.com/sanantonio/j.php?MTID=mf7a2fb8bcb388b4b8de6a55652852a8e

Staff Contact Person: Gregory Desir, Procurement Specialist III, Gregory.Desir@sanantonio.gov

Evaluation Committee Voting Members:

Ben Gorzell Jr., CPA, Chief Financial Officer, Office of the City Manager

Debra Ojo, Director, Office of Risk Management

Noel Horan, Fire Civilian Administrator, San Antonio Fire Department

Rick Riley, Assistant Police Director, San Antonio Police Department

Ted Scholz, Assistant Director, Human Resources Department

Olga Bennett, Sr. IT Manager, ITSD

SAPD Union Representative, to be determined

SAFD Union Representative, to be determined

Pursuant to Section 011 – Restriction on Communications and in accordance with and as

authorized by Section 2-61 of the City Code, the following restrictions on communications apply

to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by

§2-62 of the City Code of the City of San Antonio, regarding the RFP or proposal from the time

the RFP has been released until the contract is posted for consideration as an agenda item

during a meeting designated as an A session; and 2) City employees from the time the RFP has

been released until the contract is approved at a City Council “A” session.

Exceptions to the Restrictions on Communications:

Respondents may submit written questions concerning this RFP to the Staff Contact Person listed

below until 4:00 p.m., Central Time, on Friday, March 29, 2024. Questions received after the stated

deadline will not be answered. All questions shall be sent by e-mail. Questions submitted and the

City’s responses will be posted with this solicitation.

Gregory Desir, Procurement Specialist III

City of San Antonio, Finance Department – Procurement Division

Gregory.Desir@sanantonio.gov

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If

you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the

solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids”

(first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor

Guides & Support can be accessed from this link:

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-

Support

TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor

Registration at

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.

Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email

at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.

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6100017873 Self-Insured Workers' Compensation Third Party Administrator

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