Specifications by DP
Reviewed by MR
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Department: DLA Strategic Data Services, J67D
U.S. Government Publishing Office (GPO) - Philadelphia
Southampton, PA 18966-3820
BID OPENING: Bids shall be opened at 11:00 AM, prevailing Philadelphia, PA time, on June 4, 2020 at the U.S.
Government Publishing Office, Philadelphia Regional Office. Due to the COVID-19 pandemic, this will NOT be a public
Any questions before or after award concerning these specifications, email Diane Peluso at firstname.lastname@example.org call (215)
364-6465, Ext. 4.
BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, bidders MUST
submit email bids to email@example.com for this solicitation. No other method of bid submission will be accepted at
The Jacket number(s) and bid opening date must be specified in the subject line of the emailed bid submission, along with
your company name. Bids received after 11:00 AM on the bid opening date specified above will not be considered for
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any failure
attributable to the transmission or receipt of the emailed bid including, but not limited to, the following –
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised
not to exceed GPO’s stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. Government
personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing time
(specified as the local time zone) and the exact time that the email is received by GPO’s email server as the official
time stamp for bid receipt at the specified location.
OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance with
these specifications. In addition, a price must be submitted for each additional 100 copies. The price for additional
quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for
determination of award. Note: The GPO 910 “BID” Form is no longer required; bidders are to fill out, sign/initial, as
applicable, and return page 8.
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable
provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective 12/1/87, Rev. 01-
18) and GPO Contract Terms, Quality Assurance Through Attributes Program (GPO Pub. 310.1, effective May 1979, Rev.
• GPO Contract Terms (GPO Publication 310.2):
• GPO QATAP (GPO Publication 310.1: https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-
Doing Business with GPO Customer Services During Coronavirus Pandemic.
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Contractors should continue performance on contracts. Contractors must continue to fully comply with the terms and
conditions of these contracts. Deliveries, proof approvals, and press sheet inspections for agencies may be impacted. It is
requested that contractors contact a Government employee at the delivery location to confirm their availability to receive
prior to shipping.
Schedules and other adjustments will be made in accordance with GPO Contract Terms. Caution should be used to
safeguard all products should any delivery delays be imposed by the Government.
As a reminder, contractors must furnish contract compliance information required in accordance with GPO Contract Terms,
Contract Clause 12: Notice of Compliance With Schedules.
Contractors should immediately contact your GPO contract administrator(s) and/or contracting officer(s) to identify
impacted orders if any delay is anticipated, including temporarily closure of a production facility or the planned suspension
of any services.
If you have any questions on a particular contract, please contact the Customer Services contract administrator and/or
contracting officer for your contract (best method of communicating with them is via email). Office team e-mail addresses
can be found at https://www.gpo.gov/how-to-work-with-us/agency/services-for-agencies/procurement-services-team.
WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (Publication 310.2, effective December 1, 1987
(Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED from 120 days to one
calendar year from the date the check is tendered as final payment. Warranty further protects against ink fade, ink adhesion,
and failure of material and pockets in compliance with product poster/bulletin specifications. All other provisions remain
PREDOMINANT PRODUCTION FUNCTION/SPECIALIZED REQUIREMENTS: The predominant production
function of this contract is printing of vinyl mini banners. Contractors must demonstrate prior to award that the contractor
possesses or, has the ability to acquire, the necessary equipment, technical skills, and productive capacity to perform the
contract requirements. The specialized requirements must also demonstrate that the contractor has adequate production
controls and quality assurance methods to satisfy the quality requirements of the contract, including responsibility to confirm
specifications for final sizes, printing, materials used, construction, packaging and all other specifications prior to the
PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the
Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to require
other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a
contract. As part of the financial determination, the contractor in line for award may be required to provide one or more of
the following financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by the
Government. Failure to provide the requested information in the time specified by the Government may result in the
Contracting Officer not having adequate information to reach an affirmative determination of responsibility.
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PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO
barcode coversheet program application is the most efficient method of invoicing. Instruction for using this method can be
found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: Comptroller,
Stop: FMCE, Washington, DC 20401.
For more information about the billing process refer to the General Information of the Office of Finance web page located
Vendors are expected to submit invoices within 30 days of job shipping/delivery.
GOVERNMENT IN-PLANT INSPECTIONS: The Government reserves the right to have Government representative(s)
inspect any operation under this contract at the start of its production and at any time during production. In addition to the
inspections indicated, the Government reserves the right to inspect all stages of production.
TITLE: Self-Discovery Mini Banners 34” x 77.5”
8,000 Total – 4 Different Titles (see Exhibit 3)
Purpose Found in the Marine Corps
My Place in the Corps
Sense of Belonging in the Marines
What Do Marines Fight For
TRIM SIZE: 34” h x 77.5” w.
These specifications cover the production of vinyl mini banners for the Marines for outdoor use.
GOVERNMENT TO FURNISH:
Digital publishing files of the artwork to be provided at time of award (ordering agency will email link). All fonts converted
to outline or will be provided (screen and printer fonts), as applicable. See Electronic Prepress for preflight requirements
Platform: MAC Operating System Version 10.13.6
Storage Media: Ordering Agency will email the link for all files directly to contractor upon award.
Software: Files will be furnished in native application format.
Adobe InDesign, Adobe Illustrator, Adobe Photoshop, Version 2020 and Adobe Acrobat PDF.
Fonts are furnished; graphics linked. Color Identification: CMYK (4-color process).
Form/control numbers, when required for printing or stamping, will be provided by the ordering agency.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to Furnish”,
necessary to produce the products in accordance with these specifications.
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ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the
furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media damage,
or data corruption that might interfere with proper file image processing must be reported to the GPO contract administrator
The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file
output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned
When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated that
the Government will make all major revisions. Prior to making revisions, the contractor shall copy the furnished files and
make all changes to the copy.
Digital Deliverable (1): Upon completion of each order, the contractor must furnish final production native application files
(digital deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed
product and shall be returned on a suitable storage media or e-mailed upon request. The Government will not accept, as
digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file formats
other than those supplied, unless specified by the Government. NOTE: Government will accept Adobe Acrobat Portable
Document Format (PDF) files as digital deliverables when furnished by the Government.
Digital Deliverable (2): Upon completion of each order, the contractor must furnish a CD, DVD, or link (emailed) with
high resolution photographs of completed images of each mini banner. Deliverable will be labeled with titles and Jacket
For wide format proofing: Proofs for oversized/wide format may be provided as a 100% scale, sectional or tiled proof,
for proofing of image resolution, print quality, and color approval of the sectional/tiled area. Sectional/tiled proof must be
a true representation of the final image quality/color of the final product at the specified full output size. The sectional/tiled
proof must be provided along with a matching reduced scale layout/position proof of the full image.
2 sets of inkjet digital color one-off proofs for each item/title (each set must consist of one sheet of the entire image at
reduced scale and one suitable sized/representative sheet of a selected section at 100% scale) created using the same output
device/RIP that will be used to produce the final printed product on the actual production stock. The approved proof will be
used for color match during the production run.
Inkjet proofs are to be G7 profiled and use pigment-based inks for each item. A proofing RIP that provides an option for
high quality color matching (such as Device Links Technology and/or ICC Profiles Technology), and meets or exceeds
industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 3/19/09, and future amendments) must be utilized
plus GRACoL 2006 Coated #1 specifications (CGATS TR006) must be achieved. Output must be a minimum of 720 x 720
dpi on a GRACoL or SWOP certified proofing media. Proofs must contain the following color control strip to be evaluated
for accuracy: IDEAlliance ISO 12647-7 Control Strip 2009 or 2013(i1).
The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must contain
all elements and indicate margins including live areas and all critical elements. Proofs will be used for color match on press.
Shipping Container Label: Label size: 5-3/4 x 2-7/8”. 2 set(s) of digital color proofs for each item/each title at full size
Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the product. Proofs shall
have all elements in proper position (not pasted up), imaged at finished size of label.
Delivery of Proofs: Deliver 1 set of proofs for each item, directly to each of the two delivery addresses indicated under
DISTRIBUTION. All packages containing proofs must be clearly marked on the outside as “PROOFS”, and contain the
GPO Jacket Number, Requisition Number, and publication title.
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All proofs will be withheld not longer than 2 workday(s) from date of receipt to date proofs are made available for pick up
by the contractor (see NOTE below). The date of receipt is NOT the first workday. THE CONTRACTOR MUST NOT
PRINT PRIOR TO RECEIPT OF PROOF APPROVAL.
NOTE: It is the responsibility of the contractor to make the necessary pickup arrangements when notified that the reviewed
proofs are available. If a courier is to be used, a fully completed air bill (prepaid by the contractor) must be furnished to the
specified address with the delivered proofs for this purpose.
The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP
Code numbers in the “Government Paper Specification Standards No. 13” dated September 2019. All paper used must be
of a uniform shade.
Mini Banners: White Sign Vinyl, 12 oz., very smooth, opaque, and laminated. Stock must be suitable for outdoor use.
4-Color Process Miniature Banner Labels: White Coated Label, face stock basis weight basis weight: 50-60 lbs. per 500
sheets, 25 x 38", with permanent pressure-sensitive self-adhesive.
PRINTING: Mini Banners- Print one side only. Clean, clear, sharp, high-quality printing is required in full color/four-
color process with exact register required. The contractor shall select the colors of ink to most faithfully match the color
profiles within the furnished digital files.
At contractor’s option, the product may be produced via inkjet wide-format digital printing provided that Quality Level III
standards are maintained. Final output must be wet ink, pigment-based. Dry ink/toner printing is not acceptable. Output
must be at a minimum resolution of 300 dpi plus a RIP that provides an option for high quality color matching such as
Device Links Technology and/or ICC Profiles.
Miniature Banner Labels: To be utilized as identification labels for shipping containers and must be exact representation
of the final product (4-color process). Label size: 5-3/4 x 2-7/8”.
MARGINS: Follow electronic files and furnished laser prints. Bleeds all sides.
CONSTRUCTION: Mini Banners shall be trimmed to size. Sew 1’ hem on all four sides and place four grommets top and
bottom. Products shall be produced in such manner, within specifications, to provide the user with products capable of being
used for their intended purpose with good quality in every respect.
INKS: The inks used must be of highest quality, possessing maximum resistance to ink fade, maximum ink adhesion to
substrate, and weather deterioration (weatherproof/waterproof with sufficient UV protection), when subjected to outdoor
exposure for a period of minimum 90 days.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these
Product Quality Levels:
(a) Printing Attributes - Level 3
(b) Finishing Attributes - Level 3
Inspection Levels (from ANSI/ASQC Zl.4):
(a) Non-destructive Tests--General Inspection Level I.
(b) Destructive Tests ----- Special Inspection Level S-2.