Sedgwick County Courthouse First Floor Judicial Space Remodel

Agency:	Sedgwick County
State:	Kansas
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Oct 11, 2023
Due Date:	Nov 14, 2023
Solicitation No:	23-0068
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

SEDGWICK COUNTY COURTHOUSE

FIRST FLOOR JUDICIAL SPACE

***SOME PROVISIONS MAY NOT BE INCLUDED IN THE FINAL VERSION OF THIS DOCUMENT IF

DEEMED INAPPLICABLE BY THE COUNTY***

INVITATION FOR BIDS

PROJECT:

Sedgwick County Courthouse

First Floor Judicial Space Remodel

525 N. Main

Wichita, KS 67203

COUNTY BID NUMBER: 23-0068

PRE-BID MEETING:

A pre-bid meeting will be held on site. Bidders are to meet at 525 N. Main, Wichita, KS 67203 beginning

at 9:00 a.m. on Thursday, October 19, 2023.

Attendance is not mandatory, however this will be the only time to meet directly with County staff and the

Architect to answer questions concerning this project. General Contractors are encouraged to have their

Subcontractors attend this meeting to view the site conditions.

Bidders are encouraged to examine bidding documents as early as possible. In order to ensure each

bidder has the most current information for bidding there is an established date and time for last

questions to be asked. Bidders requiring clarification or interpretation of the Bidding Documents

shall make such requests, in writing only, to Tamara Culley, ARPA Purchasing Agent, at

Tamara.Culley@sedgwick.gov no later than 5:00 p.m. on Thursday, October 26, 2023.

RESPONSES TO INVITATION FOR BID:

PLEASE NOTE ADDRESS CHANGE FOR PURCHASING DEPARTMENT.

100 N. Broadway Avenue, Suite 610, Wichita, Kansas 67202

Responses will be received in the Sedgwick County Purchasing Department, located in the Finance

Department until 1:45 p.m. on Tuesday, November 14, 2023. Late Bids will not be accepted and will not

be considered for award recommendation.

Purchasing is now offering the option of electronic bid submission.

Should you elect to participate with an electronic response, the RFB number MUST be entered on the

subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must sealed and marked on the

lower left-hand corner with the firm name and address, RFB number, and the response due date. Submit

one (1) original AND one (1) electronic copy (.PDF/Word supplied on a flash drive) of the entire document

with any supplementary materials to: Tamara Culley, Sedgwick County Purchasing Department, 100 N.

Broadway, Suite 610, Wichita, KS, 67202.

Again, submittals are due NO LATER THAN 1:45 pm on Tuesday, November 14, 2023. If you have

any questions or difficulties, please contact Purchasing at Purchasing@sedgwick.gov or call (316)

660-7255 for assistance. Late or incomplete responses will not be accepted and will not receive

consideration for final award.

INVITATION FOR BIDS

Page 1 of 4

SEDGWICK COUNTY COURTHOUSE

FIRST FLOOR JUDICIAL SPACE

If you choose to send a hard copy of your bid, Sedgwick County will not accept submissions that arrive

late due to the fault of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other

delivery/courier service.

BID RESPONSES WILL BE OPENED AT: 2:15 p.m. on Tuesday, November 14, 2023.

This meeting will be held at 100 N. Broadway, Suite 610 Finance Conference Room, Wichita, Kansas

67202. All interested parties are invited to attend this meeting, as bids/responses will be received, publicly

opened and read aloud or you may listen in as the bids/responses are read into the record. If you

would like to listen in, please dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

After review and appropriate approval, a contract will be awarded to the lowest responsive, responsible

and best bidder meeting specifications and appropriately licensed to do the specified work outlined in

these documents.

Plans and specifications are available in electronic form only and may be downloaded by clicking

the following link, Sedgwick County Construction Projects. Company information will be

collected to generate a plan holder’s list which will be updated weekly and available at the

Sedgwick County Courthouse Judicial Space section of the current RFP/RFQ page. Plans are

available for viewing only in the County Clerk’s office, 100 N. Broadway, Wichita, Kansas 67202.

There will be NO Bid Document Deposit for this set of Documents.

A RECOMMENDATION FOR CONTRACT AWARD:

will be made to the Board of Bids and Contracts at its regular meeting at 10:00 a.m. on Thursday,

November 30, 2023, generally held at 100 N. Broadway , Suite 610 Finance Conference Room

Wichita, Kansas, 67203, although this date or location could change.

CONTRACT AWARD:

Board of County Commissioners will consider award on Wednesday, December 6, 2023, although this

date could change.

PROJECT SCOPE:

Remodeling of a portion of the Sedgwick County Courthouse First Floor for the Sheriff’s Judicial Space.

BIDDING DOCUMENTS:

1. Complete sets of Bidding Documents shall be used in preparing Bids.

2. Neither the Owner nor the Architect/Engineer assumes any responsibility for errors or

misinterpretations resulting from the use of incomplete sets of Bidding Documents.

3. The Owner or Architect/Engineer, in making copies of the Bidding Documents available, do so

only for the purpose of obtaining Bids on the work and do not confer a license or grant for any

other use.

4. Bids shall include furnishing all labor, materials, equipment and performing the work for the

above-described Project in strict accordance with the Bidding Documents and any Addenda.

DURING BIDDING PERIOD:

Inquiries regarding Bid Documents, Bid/Selection process or any requests for information about this

specific project shall be directed in writing only to:

Tamara Culley, ARPA Purchasing Agent

100 N. Broadway Avenue, Suite 610

Wichita, KS 67202 Telephone: (316) 660-7250 Fax: (316) 660-1839

E-mail: Tamara.Culley@sedgwick.gov

INVITATION FOR BIDS

Page 2 of 4

SEDGWICK COUNTY COURTHOUSE

FIRST FLOOR JUDICIAL SPACE

All contact concerning this solicitation shall be made through the Purchasing Department. Bidders shall

not contact county employees, department heads, using agencies, evaluation committee members or

elected officials with questions or any other concerns about the solicitation. Questions, clarifications and

concerns shall be submitted to the Purchasing Department in writing. Failure to comply with these

guidelines may disqualify the Bidder’s response.

OWNER’S REPRESENTATION:

Owner’s Representative for the duration of the Project:

Paul Cavanaugh, Project Services Manager

271 W. 3rd Street, Suite 323

Wichita, Kansas 67202

Telephone: (316) 660-9080 Fax: (316) 383-7509

E-mail: paul.cavanaugh@sedgwick.gov

Architect’s Representative:

Justin Graham, AIA, NCARB

Schaefer Architecture

257 N. Broadway

Wichita, Kansas 67202-2303

Telephone: (316) 684-0171

E-mail: jgraham@sjcf.com

BIDDER’S REPRESENTATION:

In order to induce the Owner to accept their Bid, in addition to and not in lieu of any other representations

and warranties contained in the Bidding Documents, the Bidder represents and warrants the following to

the Owner:

1. The Bidder and their subcontractors are financially solvent and possess sufficient working capital

to complete the work, and perform all obligations hereunder.

2. The Bidder is able to provide the plant, tools, materials, supplies, equipment, and labor required

to complete the work and perform the Bidder’s obligations hereunder.

3. The Bidder will be authorized to do business in the State of Kansas, and will be properly licensed

to do this work.

4. The Bid and execution of the Bidding Documents and the Bidder’s performance thereunder are

within the Bidder’s duly authorized powers.

5. The Bidder has made an exhaustive study of the Bidding Documents; understands the terms and

provisions thereof; and has sought or will timely seek any and all necessary clarifications prior to

submitting the Bid; and that the Bid is made in accordance with the foregoing.

6. The Bidder has visited the Project and is completely familiar with the local and special conditions

under which the work is to be performed and has correlated such knowledge with the

requirements of the Bidding Documents.

7. The Bid is based upon the approved materials, systems and equipment described in the Bidding

Documents without exception, including all warranties, coordination and components required to

perform the work.

8. The Bidder certifies that their Bid is submitted without collusion, fraud, or misrepresentation as to

other Bidders, so that all Bids for the Project result from a free, open and competitive bidding

environment.

INVITATION FOR BIDS

Page 3 of 4

SEDGWICK COUNTY COURTHOUSE

FIRST FLOOR JUDICIAL SPACE

9. The Bidder possesses a high level of experience and expertise in the business administration,

management, and superintendence of projects of the size, complexity and nature of this particular

Project, and that the Bidder will work with the care, skill and diligence of such a contractor.

10. The Bidder acknowledges that the Owner is relying upon this Bidder’s skill and experience in

connection with the work being bid herein.

11. That complete sets of Bidding Documents were used in the preparation of the Bid and that

neither the Owner nor the Architect is responsible for errors or misinterpretations resulting from

the use of incomplete sets of such Documents.

The foregoing warranties are in addition to, and not in lieu of (A) any and all other liability imposed upon

the Contractor by law with respect to the Contractor’s duties, obligations and performance of the work and

(B) any and all other warranties, representations and certifications made in the Bidding Documents. The

Contractor’s liability hereunder shall survive the Owner’s final acceptance of and payment for the work.

All representations and warranties set forth herein and in the Contract Documents shall survive the final

completion of the work or the earlier termination of this Agreement.

Bid Guarantee:

1. Bid Security is required in the amount of at least 5% of the bid plus all additional alternates. In

case of multiple prices in a bid or alternate, write for the maximum possible contract amount.

2. Bid Security can be in the form of a certified or Cashier’s Check or Bid Bond acceptable to

Sedgwick County. Checks are to be made payable to the Sedgwick County Clerk and drawn on a

solvent Kansas bank or trust company. These checks or bonds will be retained by Sedgwick

County until the purchase contract has been awarded.

3. Bid Bonds shall be written by a bonding agency approved by the United States Treasury

Department and licensed to do business in the State of Kansas.

4. Bid Bonds shall be submitted on AIA Document A310, latest edition, as issued and approved by

the American Institute of Architects.

5. Bid Security will be retained by the Sedgwick County Clerk until the Contract for the Project has

been completed and is a guarantee that if awarded the Contract, the Bidder will enter into a

contract and give bonds as required. In the event the successful Bidder fails to consummate a

signed Contract, through no fault of the Owner, Bid Security shall be retained by the Owner as

liquidated damages and not as a penalty.

6. Sedgwick County reserves the right to retain the Bid Security of the three (3) lowest Bidders until

the successful Bidder has entered into a Contract or until 60 days after Bid opening, whichever is

the shorter. All other Bid Securities will be returned as soon as practicable.

Sedgwick County is desirous of allowing as many Kansas vendors as possible the opportunity to

participate, including minority owned, woman owned and small businesses, in the roles of general

contractors and subcontractors. If your company does not fall into either of these categories, your efforts

to contract with vendors who fall in these categories are appreciated.

General Contractor will be required to maintain a subcontractor worksheet throughout the project and will

submit the worksheet to County staff at anytime requested but shall submit the worksheet at the

completion of project.

END OF INVITATION FOR BIDS

INVITATION FOR BIDS

Page 4 of 4

SEDGWICK COUNTY COURTHOUSE

FIRST FLOOR JUDICIAL SPACE

INSTRUCTIONS TO BIDDERS

PROJECT:

Sedgwick County Courthouse First Floor Judicial Space

525 N. Main

Wichita, KS, 67203

COUNTY BID NUMBER: 23-0068

ARCHITECT:

Justin Graham, AIA, NCARB

Schaefer Architecture

257 N. Broadway

Wichita, Kansas 67202-2303

Telephone: (316) 684-0171

E-mail: jgraham@sjcf.com

Bids shall be made in accordance with these Instructions to Bidders:

A. Responses to this invitation will be accepted only from General Contractors who are licensed to

do business in Sedgwick County.

B. Applications will also be accepted from General Contractors who have applied to receive a

reciprocal license.

C. A copy of General Contractor’s Certificate of Insurance will be required to be submitted with the

Bid at the time the bids are due. Insurance policy will be due from the successful contractor as

part of the required documents prior to issuance of the notice to proceed.

D. Bidding Documents shall include the Invitation for Bids, Bid Form, construction drawings,

proposed Contract Documents, including any Addenda issued prior to receipt of Bids,

supplemental information and any additional information requested.

E. Bids must be on a lump sum basis and shall be the Contract Amount.

F. Bidder Qualifications: For the duration of the project, all Prime Bidders shall be located within

Sedgwick County, Kansas or establish an office in Sedgwick County, Kansas, and may be

required by the Owner to furnish information to support the Bidder’s capability to fulfill the

Contract if awarded the Contract. Such information does not need to be submitted with the Bid,

but may be requested at the Owner’s option. Such information may include, but not be limited to,

the following:

1. Proof of registration with the Kansas Director of Taxation by non-resident Bidders (K.S.A.

79-1009).

2. Proof of registration with the Kansas Secretary of State by foreign corporations.

3. List of projects of similar size and type the Bidder has constructed or in which the Bidder

has been engaged in a responsible capacity.

4. Evidence the Bidder maintains a permanent place of business.

5. A current financial statement.

Examination:

1. BEFORE SUBMITTING A BID, each Bidder shall examine carefully all documents pertaining to

the work and visit the site to fully inform himself of the condition of the site and the conditions and

limitations under which the work is to be performed.

2. SUBMISSION OF A BID will be considered presumptive evidence that the Bidder has fully

informed himself of the conditions of the site, requirements of the Contract Documents, and of

INSTRUCTIONS TO BIDDERS

Page 1 of 5

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
23-0068	11/14/2023 1:45:00 PM	Sedgwick County Courthouse First Floor Judicial Space Remodel	RFB	PRE-BID MEETING: A pre-bid meeting will be held on site. Bidders are to meet at 525 N. Main, Wichita, KS 67203 beginning at 9:00 a.m. on Thursday, October 19, 2023. Attendance is not mandatory, however this will be the only time to meet directly with County staff and the Architect to answer questions concerning this project. General Contractors are encouraged to have their Subcontractors attend this meeting to view the site conditions.

Sedgwick County Courthouse First Floor Judicial Space Remodel

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts