Sedgwick County COMCARE Community Crisis Furniture

REQUEST FOR BID
RFB #26-0008
SEDGWICK COUNTY COMCARE COMMUNITY CRISIS FURNITURE
February 24, 2026
Sedgwick County, Kansas (hereinafter referred to as "county") is seeking bids for Sedgwick County COMCARE
Community Crisis Furniture. If your firm is interested in submitting a response, please do so in accordance with the
instructions contained within the attached Request for Bid. Responses are due no later than 1:45 pm CDT, March 24,
2026.
All contact concerning this solicitation shall be made through the Purchasing Department. Bidders shall not contact
county employees, department heads, using agencies, evaluation committee members or elected officials with questions or
any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing
Department in writing. Failure to comply with these guidelines may disqualify the Bidder's response.
Sincerely,
Lee Barrier, NIGP-CPP
Senior Purchasing Agent
LB/ch
RFB #26-0008 1

Table of Contents
I. Purpose
II. Submittals
III. Scope of Work
IV. Sedgwick County's Responsibilities
V. Bid Terms
A. Questions and Contact Information
B. Minimum Firm Qualifications
C. Evaluation Criteria
D. Request for Bid Timeline
E. Contract Period and Payment Terms
F. Insurance Requirements
G. Indemnification
H. Confidential Matters and Data Ownership
I. Bid Conditions
VI. Required Response Content
VII. Response Form
VIII. Bid Form
RFB #26-0008 2

I. Purpose
Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas' 105 counties with a population
estimated at more than 514,000 persons. It is the 16th largest in area, with 1,008 square miles, and reportedly has the
second highest per capita wealth among Kansas' counties. Organizationally, the County is a Commission/Manager entity,
employs nearly 2,800 persons, and hosts or provides a full range of municipal services, e.g. - public safety, public works,
criminal justice, recreation, entertainment, cultural, human/social, and education.
Sedgwick County is seeking bids for Sedgwick County COMCARE Community Crisis Furniture, in accordance with the
specifications outlined, for Sedgwick County Project Services.
II. Submittals
Carefully review this Request for Bid. It provides specific technical information necessary to aid participating firms in
formulating a thorough response. Should you elect to participate with an electronic response, the RFB number must be
entered in the subject line and email the entire document with supplementary materials to:
Purchasing@sedgwick.gov
Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand
corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic copy
(PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:
Lee Barrier
Sedgwick County Purchasing Department
100 N. Broadway, Suite 610
Wichita, KS 67202
SUBMITTALS are due NO LATER THAN 1:45 pm CDT TUESDAY, March 24, 2026. If there is any difficulty
submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for
assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you
choose to send a hard copy of your bid, Sedgwick County will not accept submissions that arrive late due to the fault of the
U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.
Bid responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CDT, on the due
date. We will continue to have Bid Openings for the items listed currently. If you would like to listen in as these bids are
read into the record, please dial our Meet Me line @ (316) 660-7271 at 2:15 pm.
III. Scope of Work
Provide and coordinate the installation of furniture required for the Sedgwick County COMCARE Community Crisis
building. Bidder form and Furniture Specifications are provided in separate documents attached to this RFB. Installation
of furniture shall be coordinated with Sedgwick County, ICON Structures, and Helix Architecture + Design. Current
construction completion is estimated at the end of 2026 beginning of 2027 (subject to change due to unforeseen
conditions).
IV. Sedgwick County's Responsibilities
* Provide information, as legally allowed, in possession of the county, which relates to the county's requirements,
or which is relevant to this project.
* Designate a person to act as the County Contract Manager with respect to the work to be performed under this
contract.
* County reserves the right to make inspections at various points of the project. Contractor agrees to openly
participate in said inspections and provide information to the county on the progress, expected completion date
and any unforeseen or unexpected complications in the project.
RFB #26-0008 3

V. Bid Terms
A. Questions and Contact Information
Any questions regarding this document must be submitted via email to Lee Barrier at Lee.Barrier@sedgwick.gov by 5:00
pm CDT, March 9, 2026. Any questions of a substantive nature will be answered in written form as an addendum and
posted on the purchasing website at https://www.sedgwickcounty.org/finance/purchasing/current-bids-and-proposals/
under the Documents column associated with this bid number by 5:00 pm CDT, March 13, 2026. Firms are responsible
for checking the website and acknowledging any addenda on their bid response form.
B. Minimum Firm Qualifications
This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s) and/or
product(s) specified in this Request for Bid. Firms must meet or exceed these qualifications to be considered for award.
Bids submitted must reflect in detail their inclusion as well as the degree to which they can be provided. Any exceptions
to the requirements listed should be clearly detailed in proposer's response.
Bidders shall:
1. Have proper certification(s) or license(s) for the services/product specified in this document.
2. Ensure that project work meets all local, state and federal laws, regulations and ordinances.
3. Have the capacity to acquire all required permits, bonds, escrows or insurances.
4. Provide appropriate project supervision and quality control procedures.
5. Have appropriate material, equipment and labor to perform job safely and efficiently. All costs associated with
meeting this requirement will be the sole responsibility of the vendor.
C. Evaluation Criteria
An award will be made to the lowest responsible and responsive bidder.
D. Request for Bid Timeline
The following dates are provided for information purposes and are subject to change without notice. Contact the
Purchasing Department at (316) 660-7255 to confirm any and all dates.
Distribution of Request for Bid to interested parties February 24, 2026
Clarification, Information and Questions submitted via email by 5:00 pm CST March 9, 2026
Addendum Issued by 5:00 pm CST March 13, 2026
Bid due before 1:45 pm CST March 24, 2026
Board of Bids and Contracts Recommendation March 26, 2026
Board of County Commission Award April 1, 2026
E. Contract Period and Payment Terms
A contractual period will begin following Board of County Commissioners (BoCC)'s approval of the successful firm(s)
for 15 months for installation and a minimum of 12 months warranty on installed furniture to commence after install and
acceptance from Sedgwick County.
County may cancel its obligations herein upon thirty-day (30) prior written notice to the other party. It is understood that
funding may cease or be reduced at any time, and in the event that adequate funds are not available to meet the obligations
hereunder, either party reserves the right to terminate this agreement upon thirty (30) days prior written notice to the other.
Payment will be remitted following receipt of monthly detailed invoice.
Payment and Invoice Provisions
https://www.sedgwickcounty.org/media/55477/payment-and-invoice-provisions.pdf
RFB #26-0008 4

F. Insurance Requirements
Liability insurance coverage indicated below must be considered as primary and not as excess insurance. If required,
Contractor's professional liability/errors and omissions insurance shall (i) have a policy retroactive date prior to the date
any professional services are provided for this project, and (ii) be maintained for a minimum of three (3) years past
completion of the project. Contractor shall furnish a certificate evidencing such coverage, with County listed as an
additional insured including both ongoing and completed operations, except for professional liability, workers'
compensation and employer's liability. Certificate shall be provided prior to award of contract. Certificate shall
remain in force during the duration of the project/services and will not be canceled, reduced, modified, limited, or
restricted until thirty (30) days after County receives written notice of such change. All insurance must be with an
insurance company with a minimum BEST rating of A-VIII and licensed to do business in the State of Kansas (must be
acknowledged on the bid/proposal response form).
NOTE: If any insurance is subject to a deductible or self-insured retention, written disclosure must be included in your
proposal response and also be noted on the certificate of insurance.
It is the responsibility of Contractor to require that any and all approved subcontractors meet the minimum insurance
requirements.
Workers' Compensation:
Applicable coverage per State Statutes
Employer's Liability Insurance: $500,000.00
Commercial General Liability Insurance (on form CG 00 01 04 13 or its equivalent):
Each Occurrence $1,000,000.00
General Aggregate, per project $2,000,000.00
Personal Injury $1,000,000.00
Products and Completed Operations Aggregate $2,000,000.00
Automobile Liability:
Combined single limit $500,000.00
Umbrella Liability:
Following form for both the general liability and automobile
__X__ Required / ____ Not Required
Each Claim $1,000,000.00
Aggregate $1,000,000.00
Professional Liability/ Errors & Omissions Insurance:
____ Required / __X__ Not Required
Each Claim $1,000,000.00
Aggregate $1,000,000.00
Pollution Liability Insurance:
____ Required / __X__ Not Required
Each Claim $1,000,000.00
Aggregate $1,000,000.00
Special Risks or Circumstances:
Entity reserves the right to modify, by written contract, these requirements, including limits, based on the nature of the
risk, prior experience, insurer, coverage, or other special circumstances.
IF CONTRACTOR IS PROVIDING CONSTRUCTION SERVICES:
In addition to the above coverages, Contractor shall also provide the following:
Builder's Risk Insurance: In the amount of the initial Contract Sum, plus the value of subsequent
modifications and cost of materials supplied and installed by others,
comprising the total value for the entire Project on a replacement cost basis
without optional deductibles. Entity, Contractor, and all Subcontractors shall
be included as named insureds.
RFB #26-0008 5

G. Indemnification
To the fullest extent of the law, the provider, its subcontractor, agents, servants, officers or employees shall indemnify and
hold harmless Sedgwick County, including, but not limited to, its elected and appointed officials, officers, employees and
agents, from any and all claims brought by any person or entity whatsoever, arising from any act, error, or omission of the
provider during the provider's performance of the agreement or any other agreements of the provider entered into by
reason thereof. The provider shall indemnify and defend Sedgwick County, including, but not limited to, its elected and
appointed officials, officers, employees and agents, with respect to any claim arising, or alleged to have arisen from
negligence, and/or willful, wanton or reckless acts or omissions of the provider, its subcontractor, agents, servants,
officers, or employees and any and all losses or liabilities resulting from any such claims, including, but not limited to,
damage awards, costs and reasonable attorney's fees. This indemnification shall not be affected by any other portions of
the agreement relating to insurance requirements. The provider agrees that it will procure and keep in force at all times at
its own expense insurance in accordance with these specifications.
H. Confidential Matters and Data Ownership
The successful bidder agrees all data, records and information, which the bidder, its agents and employees, which is the
subject of this bid, obtain access, remains at all times exclusively the property of Sedgwick County. The successful
proposer agrees all such data, records, plans and information constitutes at all times proprietary information of Sedgwick
County. The successful bidder agrees that it will not disclose, provide, or make available any of such proprietary
information in any form to any person or entity. In addition, the successful proposer agrees it will not use any names or
addresses contained in such data, records, plans and information for the purpose of selling or offering for sale any
property or service to any person or entity who resides at any address in such data. In addition, the successful proposer
agrees it will not sell, give or otherwise make available to any person or entity any names or addresses contained in or
derived from such data, records and information for the purpose of allowing such person to sell or offer for sale any
property or service to any person or entity named in such data. Successful bidder agrees it will take all reasonable steps
and the same protective precautions to protect Sedgwick County's proprietary information from disclosure to third parties
as with successful proposer's own proprietary and confidential information. Proposer agrees that all data, regardless of
form that is generated as a result of this Request for Bid is the property of Sedgwick County.
I. Bid Conditions
https://www.sedgwickcounty.org/media/31339/bid-terms-conditions.pdf
Sample Contract
https://www.sedgwickcounty.org/media/67402/sample-contract-kws-13024.pdf
Contract Provisions for FEMA Projects (If Applicable)
https://www.sedgwickcounty.org/media/67302/sedgwick-county-federal-grant-contract-provisions.pdf
Suspension and Debarment
https://www.sedgwickcounty.org/finance/purchasing/suspension-and-debarment/
Protest Procedure
Any protests and/or challenges to the bid process must be filed timely and pursuant to Sedgwick County's protest
procedure.
www.sedgwickcounty.org/media/68789/protest-procedure-rev-4225.pdf
RFB #26-0008 6

VI. Required Response Content
Bid response should include the following:
1. Any exclusions clearly delineated.
2. Sample invoice.
3. Completed and signed Bid Response Form.
4. Proof of insurance.
5. Those responses that do not include all required forms/items may be deemed non-responsive.
6. Bid Form.
RFB #26-0008 7

VII. Response Form
REQUEST FOR BID
RFB #26-0008
SEDGWICK COUNTY COMCARE COMMUNITY CRISIS FURNITURE
The undersigned, on behalf of the Bidder, certifies that: (1) this offer is made without previous understanding, agreement or
connection with any person, firm, or corporation submitting a bid on the same project; (2) is in all respects fair and without collusion
or fraud; (3) the person whose signature appears below is legally empowered to bind the firm in whose name the bidder is entered;
(4) they have read the complete Request for Bid and understands all provisions; (5) if accepted by the County, this bid is guaranteed as
written and amended and will be implemented as stated; and (6) mistakes in writing of the submitted bid will be their responsibility.
NAME _________________________________________________________________________________________________
DBA/SAME_____________________________________________________________________________________________
CONTACT _____________________________________________________________________________________________
ADDRESS ____ CITY/STATE _________________ZIP ________________
PHONE FAX HOURS_______________________
STATE OF INCORPORATION or ORGANIZATION ________________________________________________________
COMPANY WEBSITE ADDRESS E-MAIL ___________________________________
NUMBER OF LOCATIONS ________________ NUMBER OF PERSONS EMPLOYED__________________
TYPE OF ORGANIZATION: Public Corporation ________ Private Corporation________ Sole Proprietorship _______
Partnership_______ Other (Describe): ______________________________________________________________________
BUSINESS MODEL: Small Business _____ Manufacturer _____ Distributor ______ Retail ________
Dealer _____ Other (Describe): __________________________________________________________________________
Not a Minority-Owned Business: ____ Minority-Owned Business: ____ (Specify Below)
___ African American (05) ___ Asian Pacific (10) ___ Subcontinent Asian (15) ___ Hispanic (20)
___ Native American (25) ___Other (30) (Please specify____________________________________________________)
Not a Woman-Owned Business: ____ Woman-Owned Business: ____ (Specify Below)
___ Not Minority -Woman Owned (50) ___ African American-Woman Owned (55)
___ Asian Pacific-Woman Owned (60) ___Subcontinent Asian-Woman Owned (65) ___Hispanic Woman Owned (70)
___ Native American-Woman Owned (75) ___Other (Woman Owned) (80) Please specify_____________________________
ARE YOU REGISTERED TO DO BUSINESS IN THE STATE OF KS: ______Yes ______No
UEI (UNIQUE ENTITY IDENTIFIER) NO.________________________________________________________________
INSURANCE REGISTERED IN THE STATE OF KS WITH MINIMUM BEST RATING OF A-VIII: ______Yes ______No
Yes, I would like to be on the emergency vendor list.

No, I would not like to be on the emergency vendor list.

After Hours Phone #:____________ Emergency Contact Name:_______________________ After Hours Fax #:_____________
ACKNOWLEDGE RECEIPT OF ADDENDA: All addendum(s) are posted to our RFB/RFP web page and it is the
vendor's responsibility to check and confirm all addendum(s) related to this document by going to
https://www.sedgwickcounty.org/finance/purchasing/.
NO.______, DATED ______________; NO.______, DATED_____________; NO.______, DATED______________
In submitting a response to this document, vendor acknowledges acceptance of all sections of the entire document and has
clearly delineated and detailed any exceptions.
Signature____________________________________________ Title_____________________________________
Print Name___________________________________________ Dated ___________________________________
RFB #26-0008 8

Response Form (Page 2)
REQUEST FOR BID
RFB #26-0008
SEDGWICK COUNTY COMCARE COMMUNITY CRISIS FURNITURE
Consistent with the guidance provided in Section 1 of this Request for Bid, Sedgwick County is subject to the
Kansas Open Records Act (K.S.A. 45-215 et seq.). As such, portions, and potentially all, of your proposal may become
accessible to the public through records requests even if it is not awarded the contract.
If you are claiming some of the submitted documentation should not be disclosed, indicate the associated
information and the basis for such claims of privilege in the spaces below. In the event records requests are submitted for
information identified as privileged, proprietary or confidential, Sedgwick County may attempt to coordinate a response
and would expect for you to be available to defend your claims in court. Failure to provide information in the spaces
below shall constitute a waiver of any claims of violation of privileged, proprietary or confidential information resulting
from the production of these records, regardless of other language or claims within your Response.
PRIVILEGE LOG
Page and/or Description of Information that You Claim are Basis for the Claim of Privilege.
Section of Privileged or Confidential. Do not include specific Please include the Applicable Federal
Information details, but rather categories or general descriptions or State Law Cite and Rationale
Not Subject to of the information in question.
Disclosure
RFB #26-0008 9

VIII. Bid Form
DATE: / /2026
COMPANY NAME: .
List each Addendum received by number: .
In compliance with the RFB, plans and specifications for
FURNITURE
SEDGWICK COUNTY COMCARE COMMUNITY CRISIS
CENTER
235 S TOPEKA STREET
WICHITA, KANSAS 67202
and subject to all conditions thereof, the undersigned hereby proposes to furnish all MATERIALS AND
EQUIPMENT AND TO PERFORM ALL LABOR for and incidental to the Work for the Project, all in accordance
with the Bidding Documents (Proposed Contract Documents) for the sums as follows:
The undersigned agrees to complete this Work in number of calendar days after notice to proceed. The
county reserves the right to modify the quantities as necessary for the project.
BID GROUP & ITEM(S) # QTY. UNIT PRICE TOTAL
A Seating
S.01 Small Conference Chair 15 $ $
S.02 Guest Chair 46 $ $
S.03 Large Conference Chair 10 $ $
S.04 Training Room Chair 40 $ $
S.05 Task Chair 72 $ $
S.06 Primary Dining Chair 13 $ $
S.07 Cafe Island Counter Stool 6 $ $
S.08 Booth Seating 8 $ $
S.09A Sofa 4 $ $
S.09B Sofa 4 $ $
S.10 Wellness Room Recliner 2 $ $
S.11 Lounge Chair 2 $ $
S.12 Lounge Chair 4 $ $
S.13A Modular Sofa 11 $ $
S.13B Modular Sofa 6 $ $
S.13C Modular Sofa 3 $ $
S.14 Bariatric Guest Chair 4 $ $
S.15 Bariatric Armchair 4 $ $
S.16 Behavioral Health Guest Chair 69 $ $
S.17A Behavioral Health Lounge Chair 3 $ $
S.17B Behavioral Health Lounge Chair 2 $ $
S.17C Behavioral Health Lounge Chair 13 $ $
S.18A Behavioral Health Sofa 5 $ $
S.18B Behavioral Health Sofa 6 $ $
S.18C Behavioral Health Sofa 2 $ $
S.20 Behavioral Health Recliner 12 $ $
B Tables
T.01 Small Conference Table 2 $ $
T.02 Medium Conference Table 1 $ $
T.03 Large Conference Table 1 $ $
T.04 Training Room Table 20 $ $
T.05 Laptop Table 4 $ $
T.06 Mobile Laptop Cart 4 $ $
T.07 Square Cafe Table 9 $ $
RFB #26-0008 10