Sedalia Police - Vehicle Bid

PROPOSAL PACKAGE
(1) One Police Vehicle
1- 2027 (Black) Dodge Durango AWD Hemi Vehicle
The City of Sedalia intends to purchase (1) police SUV
1) NOTICE TO BIDDERS
2) INFORMATION TO BIDDERS
3) SPECIFICATIONS
4) BID FORM REQUEST

PART I: NOTICE TO BIDDERS
The City of Sedalia will receive proposals for the purchase of (1) new police vehicle
for the Sedalia Police Department. Specifications are available in Part III.
Bids must be manufacturer specific (Dodge).
Proposal forms provided by the City of Sedalia shall be used.
All such proposals as provided for herein shall be sealed and filed with the City Clerk at or prior
to August 11th, 2026 at 2:00 p.m., at which time the proposals will be opened.
Delivery of vehicle(s) and complete billing for payment must be completed within a reasonable
time.
Any proposal received after the above stated date and time will be discarded.
The City of Sedalia retains the right to reject any and all proposals submitted, and to waive any
informality contained in any proposal. The City of Sedalia reserves the right to accept the proposal
deemed most advantageous to the City.
Additional details concerning the requirements for submitting a proposal may be obtained from
the office of the City Clerk at the Municipal Building, 200 S. Osage Ave, Sedalia, MO 65301-4334.
PART II: INFORMATION TO BIDDERS
Sealed proposals for the purchase of (1) new police vehicle specified in the attached specification
will be received until 2:00 p.m., on August 11th, 2026 at the office of the City Clerk, Sedalia,
Missouri.
Bids must be manufacturer specific (Dodge).
Dealer must be authorized to sell, service, and warranty the bid model (Dodge).
No proposals will be accepted after the above stated time and date. A complete tabulation of the
proposals received will be presented for consideration to the City Council at their meeting.
The successful company shall be required to comply with all the licensing provisions of the City
of Sedalia. In addition, the successful bidder must have or obtain a current occupational license
from the City of Sedalia. Any qualified agent or company desiring to submit a proposal for the
police vehicle(s) may do so, but must submit such proposal on the form furnished by the City of
Sedalia, Missouri. Alternate proposals may be proposed by any company, however no alternate
proposal will be considered unless the company has first proposed a complete proposal as
requested by the City for this purpose.
Each bid form should be submitted with detailed information attached to the bid form. This
detailed breakdown should include all costs associated with the proposal. Also, any other
information such as pictures, brochures, and other information describing the respective police
vehicle(s) proposed should be included.
The City of Sedalia retains the right to reject any and all proposals submitted, and to waive any
informality contained in any proposal.
The City of Sedalia reserves the right to accept the proposal deemed most advantageous to the
City.

This procedure is in accordance with the provisions of Ordinance No. 6626 of the City of Sedalia,
Missouri. Additional information or questions concerning this request may be directed to the office
of City Clerk (660/827-3000).
PART III: SPECIFICATIONS FOR POLICE VEHICLE(S)
A complete copy of this checklist must be returned with accompanying bid form to constitute a
responsive bid.
This specification covers only Automobiles which are suitable for City police work, containing
and/or equipped with factory recommended police packages, including but not limited to the items
listed below. These automobiles shall be new and of 2027 year, model and style. Cars which
are designed as police models are acceptable, but must have the exterior and interior trim equal
to standard production cars.
General Bid Specifications: Police Vehicle #1
Model Selected: 2027 Dodge Durango AWD Hemi with Factory Police Packages
Does bid meet specifications
TO BE COMPLETED BY
BIDDER
YES NO
1. Four Door SUV, all-wheel drive _____ _____
2. Engine: V-8 Type, 5.7 cylinders, heavy duty radiator and cooling _____ _____
system (including heater), oil filter and replacement element
air filter, fuel injected system; Engines that are designed for
use in police applications are required.
3. Air Conditioning: Factory installed air conditioner and fresh air _____ _____
heater and defroster
4. Transmission: Best grade heavy duty automatic transmission _____ _____
recommended for Police Operations
5. Steering: Power Steering with tilt wheel _____ _____
6. Heavy duty fade resistant brakes with power booster or ABS _____ _____
7. Suspension System: Heavy duty four wheel independent _____ _____
8. Alternator: Heavy duty alternator required with minimum of 220 amps _____ _____
9. Battery: Heavy duty 800 c.c.a. minimum battery _____ _____

10. Glass: Tinted - all windows _____ _____
11. Locks: All locks to open with a single key _____ _____
12. Automatic rear lid Opener: Car must be equipped with an electric _____ _____
device to unfasten and unlock the rear lid from the
driver's position inside the vehicle.
13. Front Seat: Heavy duty front bucket seats, reinforced _____ _____
for increased support and durability with a cloth or vinyl
covering; Driver's seat shall be electric with controls allowing
for up, down, forward and reverse movements.
14. Gauges: Equipped with gauges showing temperature, _____ _____
oil pressure, and amperes (Individual lights are not sufficient)
15. Power Accessories: Door locks, driver's seat and windows; _____ _____
Cruise Control to be mounted in steering wheel
16. Windshield Wipers: Two speed, intermittent windshield wipers _____ _____
17. Radio: AM/FM required _____ _____
18. Speakers: Standard factory _____ _____
19. Floor Covering: heavy duty vinyl type, both front _____ _____
and rear, no carpet
20. Molding: Protective side body molding (if standard on model) _____ _____
21. Rear View Mirrors: Interior to have day or night tab, _____ _____
(selector type non-glare); outside mirrors to be of remote
control or electric and heated
22. Horns: factory equipped _____ _____
23. Cigarette Lighter or auxiliary power supply _____ _____
24. Speedometer: Calibrated and properly geared for accuracy _____ _____
25. Anti-Freeze: Permanent anti-freeze to be furnished by dealer in _____ _____
the radiators of the vehicle(s) capable of withstanding -20 degree
temperatures
26. Tires: (Five Tires) Fabric Belted or Steel Belted Radial Ply
Hi-Performance Police Type, Black Wall or other tires
suitable for police usage _____ _____
27. Wheels: (Five Wheels) Heavy duty wheels recommended for _____ _____
police service, equipped with hubcaps or full wheel covers
28. Mirrors: Heated mirrors for both drivers and passenger's side _____ _____
29. Body Structure: Heavy duty unitized body structure _____ _____

30. Exterior Color: Black with standard interior trim in _____ _____
Charcoal, if available
31. Spotlight: Cars with factory installed spotlight on the left front _____ _____
exterior door which can be controlled from the interior of the vehicle.
32. Keyless Entry System to be controlled remotely by the vehicle operator
either factory installed or aftermarket _____ _____
33. Base Prep Police Package (AYE) _____ _____
34. Air Bags: Driver, Passenger, and Side required _____ _____
35. Electric Rear Window Defroster _____ _____
36. *Front License Plate Holder _____ _____
37. Rear backup camera _____ _____
38. Class IV Receiver-Hitch with both 7 & 4 pin connections _____ _____
A. Other Information:
It shall be the responsibility of the dealer and the car manufacturer supplying
the vehicle(s) purchased to maintain an adequate stock of all regular and special
parts in the area of purchase. A special system shall be set up for expediting
"hard to get" items. Shop manuals and the technical service bulletins shall also
be available at the dealership for inspection by the City of Sedalia.
It shall also be the dealer's responsibility to provide to the City of Sedalia with any
extended warranties that are available on the police vehicle(s) that may be considered
in the selection of the best bid.
The successful bidder shall be required to furnish part numbers for the oil filter,
spark plugs and air filter elements on the new cars within 20 days after the
award of the bid is made.
It is requested that the bid be done on (1) police vehicle as specified in the specifications
listed. The successful vendor will guarantee the price per unit to the
City of Sedalia for a period of not less than 90 days in case additional orders are made.
Any deviation from specifications shall be marked and an explanation of that deviation
made.
This vehicle will be utilized in the normal marked fleet operations of the Sedalia Police
Department.
Due to the use of grant funding, the Sedalia Police Department cannot take delivery of
this vehicle prior to October 1st, 2026. If bidder takes delivery of this vehicle from the
manufacturer prior to October 1st, 2026, bidder must be willing to keep vehicle until then.

BID FORM
1- 2027 Black Dodge Durango AWD Hemi Vehicle
DUE DATE: August 11th, 2026, 2pm CST.
This bid covers a package consisting of police vehicle(s) for the Sedalia Police Department as
specified:
TOTAL PROPOSED COST OF BID . . . . . . . . . . . . . . . . . . . . . . ___________________
COST FOR EACH VEHICLE AS A SINGLE UNIT . . . . . . . . . . . 1. _______________
2. _______________
COST FOR DELIVERY TO THE CITY OF SEDALIA . . . . . . . . . ____________________
MAKE & MODEL OF PROPOSED VEHICLE(S) . . . . . . . . . . . . . . ____________________
PROPOSED DELIVERY OF THE VEHICLE(S) . . . . . . . . . . . . . . . ___________________
MANUFACTURER WARRANTY ON VEHICLE(S)
Engine, Transmission and Drive Train . . . . . . . . . . . . . . . . . . ___________________
Electrical Systems and Components . . . . . . . . . . . . . . . . . . . ___________________
Other Parts of the Vehicle . . . . . . . . . . . . . . . . . . . . . . . . . . . ___________________
IS EXTENDED WARRANTY AVAILABLE, IF YES, DESCRIBE BELOW THE
WARRANTY AVAILABLE, COST AND LIMITATIONS:
_________________________________________________________________________
_________________________________________________________________________
DOES YOUR BID MEET ALL THE SPECIFICATIONS LISTED EXCEPT THOSE YOU
HAVE NOTED IN THE ATTACHED BID CHECKLIST? ____YES ____NO
ARE THERE ADDITIONAL CHARGES NOT LISTED IN YOUR BID? (IF THE ANSWER IS
YES, PLEASE SPECIFY BELOW).
__________________________________________________
__________________________________________________________________________
LIST ANY ATTACHED INFORMATION SUCH AS: PICTURES/BROCHURES OF THE
PROPOSED SYSTEM, TYPES OF SPECIAL FEATURES NOT CONSIDERED, AND OTHER
INFORMATION ON THIS PROPOSAL. ___________________________________________
___________________________________________________________________________
Bidding Company: ____________________________________________________________
Bidding Agent: _______________________________________________________________
Address: ____________________________________________________________________
Date: ___________________________ Phone: _____________________________________
Agent's Signature: __________________________ Date: _____________________________
ON THE FRONT OF YOUR BID ENVELOPE MARK: Sedalia Police - Vehicle Bid
Mail To: Jason Myers, City Clerk
jmyers@sedalia.com
200 S. Osage Avenue
Sedalia, MO 65301-4334