Security System Services

45
The School Board of Miami-Dade County, Florida
INVITATION TO BID
PROCUREMENT MANAGEMENT SERVICES
1450 NE 2nd Avenue, Ste. 650, Miami, Florida 33132
(ITB)
305-995-4288
Bidder Qualification Form
DUE DATE: Bids due on or before Tuesday, August 18, 2026, at ITB NO.: RELEASE DATE: PURCHASING AGENT:
1:00 p.m. Eastern Time (ET) via Euna OpenBids (formerly ITB-25-038-VF July 20, 2026 Vanessa Flores, NIGP-CPP, CPSM
DemandStar). Phone: (305) 995-2646
Email: vflores@dadeschools.net
*PLEASE REFER TO ATTACHMENT 14 FOR
BID TITLE:
BID OPENING INFORMATION*
Check Addenda for any revised opening dates before submitting your
Security Systems Services
bid. Bid(s) received after the date and time stated above shall not
be considered for award. Hard copy, faxed and/or emailed bids are
not allowed and will not be considered for award.
SECTION 1 - BIDDER ACKNOWLEDGEMENT
THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW AND
SUBMITTED WITH THE BID. FAILURE TO PROVIDE THIS DOCUMENT, WITH THE BID, WILL RESULT IN BID BEING CONSIDERED NON-RESPONSIVE.
Bidder's Name and state "Doing Business As", where applicable: "REMIT TO" ADDRESS FOR PAYMENT: If payment(s) is/are to be mailed
to address other than as stated on left, please complete section below.
Check this box if address is the same as stated on the left.
Address: P.O. Box:
City: City:
State: Zip Code: State: Zip Code:
Telephone Number: Sales Contact:
Sales E-Mail Address:
E-mail Address to Send Purchase Orders:
Federal Tax Identification Number:
A. I hereby certify that I am submitting the following information as my firm's (Bidder) bid
and I am authorized by Bidder to do so. Bidder agrees to complete an unconditional
acceptance of the contents of all pages in this Invitation to Bid (ITB), and all
appendices and the contents of any Addenda released hereto; Bidder agrees to be
bound to any and all specifications, terms and conditions contained in the ITB, and
any released Addenda and understand that the following are requirements of this ITB ________________________________________________________________
and failure to comply will result in disqualification of bid submitted; Bidder has not Signature of Authorized Representative (Manual)
divulged, discussed, or compared the bid with other Bidders and has not colluded with
any other Bidder or party to any other bid.
B. I certify that this bid is made without prior understanding, agreement, or connection
with any corporation, firm, or person submitting a bid for the same materials, supplies,
or equipment, and is in all respects fair and without collusion or fraud. I agree to abide ________________________________________________________________
by all conditions of this bid; and I certify that I am authorized to sign this bid for the Name of Authorized Representative (Typed or Printed)
bidder.
C. I certify that my Bidder satisfies all necessary legal requirements as an entity to do
business with The School Board of Miami-Dade County, Florida.
D. I certify agreement with the School Board of Miami-Dade County Business Code of ________________________________________________________________
Ethics and agree to comply with this Code and all applicable School Board contracting Title of Authorized Representative
and procurement policies and procedures.
E. I certify that neither I, my company, its principals, or any wholly owned subsidiary are
currently debarred or in default of any bid, purchase order, or contract with the School
Board or any other private or governmental entity.
________________________________________________________________
F. I agree that this bid cannot be withdrawn within 90 days from date due. E-Mail Address of Authorized Representative
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SECTION 2 - TABLE OF CONTENTS
SECTIONS
1 Bidder Acknowledgement................................................... 1
2 Table of Contents.............................................................. 2
3 Calendar.......................................................................... 3
4 Instructions to Bidders......................................................... 4
5 Special Conditions.............................................................. 14
6 Scope of Work................................................................... 18
7 Bid Summary Excel Spreadsheet........................................... 37
8 Forms and Attachments........................................................ 38
Attachment 1 Cover Page
Attachment 2 Statement of "No Bid"
Attachment 3 Acknowledgement of Amendments
Attachment 4 Conflict of Interest
Attachment 5 Debarment (must be notarized)
Attachment 6 Instructions
Attachment 7 Bidder's Preference (must be notarized)
Attachment 8 Drug-Free Workplace (must be notarized)
Attachment 9 Local Business Affidavit of Eligibility (must be notarized)
Attachment 10 Anti-Collusion Statement
Attachment 11 Bidder Experience
Attachment 12 Submitted Bid Document Verification Form
Attachment 13 Florida Statutes on Public Entity Crimes (must be notarized)
Attachment 14 Bid Opening Instructions
Attachment 15 Registration Instructions for Euna OpenBids (formerly
DemandStar)
Attachment 16 Statement of Intent to Perform as a Certified Subcontractor/
Subconsultant
Attachment 17 Certification of Compliance 6465 - Commercial Anti-
Discrimination in Business Operations and Practices (must be
notarized)
Attachment 18 Foreign Country of Concern Attestation (PUR 1355)
Attachment 19 Vendor Affidavit Regarding the Use of Coercion for Labor and
Services
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SECTION 3 - CALENDAR
ITB Release Date Monday, July 20, 2026
Pre-Bid Conference* Monday, July 27, 2026, at 10:00 a.m. ET
Pre-Bid Conference Location Via Google Meet at:
Video call link: https://meet.google.com/mep-yeqn-
kuz
Or dial: (US) +1 502-547-4266 PIN: 745 153 117#
More phone numbers: https://tel.meet/mep-yeqn-
kuz?pin=5572542253571
Deadline for Questions Monday, July 27, 2026, at 5:00 p.m. ET
Bid Due Date/Time Tuesday, August 18, 2026, at 1:00 p.m. ET
Virtual Bid Opening Meeting: Tuesday, August 18, 2026, at 2:00 p.m. ET
Bid Opening Location Via Google Meet at:
Meeting ID
meet.google.com/waw-ugae-vid
Phone Numbers
(US)+1 319-449-2716PIN: 479 372 469#(See
instructions on Attachment 14)
Projected Board Approval of Contract September/October 2026
Contact Person for this ITB: Vanessa Flores
Email Address: vflores@dadeschools.net
Telephone: (305) 995-2646
Fax: (305) 995-2307
*Pre-Bid Conference attendance is not required. In compliance with Florida Statutes, Chapter 119, commonly known as the
Florida Sunshine law this meeting will be recorded in its entirety.
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SECTION 4 - INSTRUCTIONS TO BIDDERS
Board policies may be accessed at: http://www.dadeschools.net/schoolboard/rules/
CONE OF SILENCE 1. ORDER OF PRECEDENCE: Any inconsistency in this bid shall
be resolved by giving precedence in the following order:
The School Board of Miami-Dade County, Florida ("Board") enacts a Cone of Silence
from issuance of a solicitation and shall terminate at the time when the agenda is A. Specifications
published for the upcoming School Board meeting, wherein the Superintendent: (1) B. Special Conditions
recommends an award or approves a contract; (2) rejects all bids or responses; or (3) C. Instructions to Bidders
takes any other action that ends the solicitation and review process.. All provisions of
School Board Policy 6325 apply. C. BID PROPOSAL FORM: Defines requirement of items to be
purchased and must be completed and submitted. The Bidder should
A. "Cone of silence" means a prohibition on any communication regarding a indicate his/her name in the appropriate space on each page.
particular Request for Proposals (RFP), bid, invitation to bid, or other
competitive solicitation between: 1. ITEM SPECIFICATIONS: Describes technical, performance,
and packaging requirements for every bid line item. Specifying
1. any person who seeks an award, including a potential vendor or a certain brand, make or manufacturer is to denote the quality,
vendor's representative, an employee, partner, director, or officer type, and standard of the article desired. Articles offered must
of a potential vendor, or consultant, lobbyist, or actual or potential be new merchandise only, of equal or superior grade. On blank
subcontractor or sub-consultant of a vendor, or any other individual lines provided, the Bidder is requested to insert the brand name,
acting through or on behalf of any person seeking an award; and manufacturer's number and other information necessary to
sufficiently identify article offered. Failure to do so may prevent
2. any School Board member or the member's staff, the consideration of the item. Also, refer to paragraph X. Packaging.
Superintendent, deputy superintendent and their respective
support staff, or any person appointed by the Board to evaluate or 2. PRICES are requested in units of quantity specified in the bid
recommend selection in the competitive procurement process. specifications. In case of a discrepancy in computing the total
amount of bid, UNIT PRICE quoted will govern. All prices bid
B. A cone of silence shall be applicable to each RFP, bid, invitation to bid, shall include delivery F.O.B. destination, freight prepaid (Bidder
or other competitive solicitation during the solicitation, review, and pays and freight charges. Bidder own goods in transit and files
proposed Board action of bid proposals as appropriate. At the time of any claims) and shall include all cartage, drayage, packing, etc.,
issuance of the solicitation, the Superintendent shall provide public notice delivered to and unloaded at the receiving station at the site
of the cone of silence and written notice, including electronic designated in bid and there received by the designated agent of
communication, to the Board, District staff and any other person involved the Board.
in the review, evaluation, recommendation, approval, rejection, or award
of the responses as appropriate. The Superintendent shall include in any 3. TAXES: The Board does not pay Federal Excise and State
advertisement and public solicitation for goods and services a statement taxes on direct purchases of tangible personal property. The
disclosing the requirements of this section. applicable tax exemption number is shown on the purchase
order. This exemption does not apply to purchases of tangible
C. For unsolicited public-private partnership proposals, the cone of silence personal property made by Bidder who use the tangible
shall be in accordance with Policy 6327, Public-Private Partnerships and personal property in the performance of contracts for the
Unsolicited Proposals, Competitive Solicitations, and Direct Negotiations improvement of Board-owned real property as defined in
Regarding Board-Owned Property and Resources. Chapter 192 of the Florida Statutes.
D. The cone of silence shall terminate at the time when the agenda is II. SUBMITTING OF BIDS
published for the upcoming School Board meeting, wherein the
Superintendent: A. Bids must be submitted on forms furnished by the Board, in
compliance with the bid submission requirements set forth under
1. Recommends an award or approves a contract; Section 5.4. Bid submissions must be clearly marked with bid
2. Rejects all bids or responses; or number, bid title and bid opening date.
3. Takes any other action that ends the solicitation and review
process. B. ERASURES OR CORRECTIONS: When filling out the bid proposal
form, Bidders are required to complete bid proposal in ink.
I. PREPARATION OF BIDS
1. Use of pencil is prohibited.
A. BIDDER QUALIFICATION FORM qualifies the Bidder and the bid 2. All changes must be crossed out and initialed in ink.
and must be completed and submitted as page 1 of the bid.
Those bids for individual items that do not comply with items 1 and
1. PERFORMANCE SECURITY shall not be submitted with the 2 above will be considered non-responsive for that item(s).
bid. The form of performance security the Bidder will submit
when required to do so, must be furnished and shall be made to C. PLACE, DATE AND HOUR: Electronic submission ONLY, in
The School Board of Miami-Dade County, Florida. accordance with the bid submittal requirements set forth under
Section 5.4 and Attachment 14. Bids received after the date and
2. BIDDER CERTIFICATION AND IDENTIFICATION: Bid must hour specified in the BIDDER QUALIFICATION FORM will not be
contain an original manual signature from an authorized considered.
representative. An unsigned bid will be considered non-
responsive. D. PUBLIC ENTITY CRIMES: Section 287.133(2)(a) Florida Statute,
as currently enacted or as amended from time to time, states that
B. INSTRUCTIONS TO BIDDERS: Defines conditions of the bid. a person or affiliate who has been placed on the convicted vendor
list following a conviction for a public entity crime may not submit a
bid on a contract to provide any goods or services to a public entity,
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may not submit a bid on a contract with a public entity for the 1. Identify the solicitation;
construction or repair of a public building or public work, may not 2. Briefly explain the reason for cancellation; and
submit bids on leases of real property to a public entity, may not be 3. Where appropriate, explain that an opportunity will be given to
awarded or perform work as a contractor, supplier, subcontractor, compete on any future re-solicitation for procurements of similar
or consultant under a contract with any public entity, and may not supplies, services, or construction.
transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO IV. CHANGE OR WITHDRAWAL OF BIDS
[currently $25,000] for a period of 36 months from the date of being
placed on the convicted vendor list. A. PRIOR TO BID OPENING: Should the Bidder desire to change or
withdraw his/her bid, he/she shall do so in writing. This
E. SUBMITTING A "NO BID": If not submitting a bid at this time, communication is to be received by the District Director, of
return the form entitled statement of "No Bid". Failure to respond, Procurement Management, Room 650, Perla Tabares Hantman
either by submitting a bid or the statement of "No Bid" form for three School Board Administration Building, prior to date and hour of bid
consecutive times, may result in the company being removed from opening. The Bidders name, the bid number, the bid title and the
the School Board's bid list. date the bid is due must appear on the envelope.
F. AVAILABILITY OF BID INFORMATION: Immediately following B. AFTER BID OPENING: After bids are opened, they may not be
the public opening, bids may be read, upon request, and then changed, nor withdrawn, for 90 days after the determined opening
compiled in a tabular form, a copy of which will be available for date, unless otherwise specified on the "BIDDER QUALIFICATION
examination in Procurement Management Services. FORM."
G. TYPE OF BUSINESS ORGANIZATION AND AUTHORITY OF V. PROTESTS
SIGNATORY: Indicate type of business organization: For example,
Partnership, Limited Partnership, Limited Liability Company, A Bidder, who wishes to file a bid protest, must file such notice and follow
Corporation, etc. If a bid is submitted by a corporation, provide procedures prescribed by F.S. 120.57(3) and Bylaw 0133, for resolution.
documentation that the corporation is active and authorized to do
business in the State of Florida, and that its corporate status shall Protest of Specifications
remain active and unchanged at the time of award of bid. As to
other types of business organizations, please provide any and all Any notice of protest of the specifications contained in an Invitation to Bid
documentation relating thereto, including without limitation, (ITB) or Request for Proposal (RFP) or Invitation to Negotiate (ITN) shall
verification that the party signing this Bid is fully authorized and be filed accordance with Board Rule 6320, Bylaw 0133 and/or F.S.
empowered to do so on behalf of Bidder. In addition, set forth 120.57.
name(s) and title of any and all parties who are authorized to
contract on behalf of Bidder. If Bidder is not registered to transact For a protest of the specifications contained in an Invitation to Bid (ITB)
business in the State of Florida, Bidder must provide a copy of or in a Request for Proposals (RFP) or Invitation to Negotiate (ITN), the
Bidder's current registration in their state of incorporation/ Notice of Protest shall be filed in writing within seventy-two (72) hours
organization, along with the applicable exemption to this after the posting of a solicitation. The Formal Written Protest shall be filed
requirement as set forth in Section 607.1501, Florida Statutes. within ten (10) calendar days after the date the notice of protest is filed.
Failure to file a Notice of Protest or failure to file a Formal Written Protest
H. MISSING INFORMATION. Respondents who do not meet all the shall constitute a waiver of proceedings under this rule. The Formal
documentation requirements for the ITB may be contacted to Written Protest shall state with particularity the facts and law upon which
submit the missing information within 2 business days. If the the protest is based. Saturdays, Sundays, and legal holidays shall be
District requests missing documentation and does not receive the excluded in the computation of the seventy-two (72) hour time period
documents within the stated deadline, incomplete or noncompliant provided by this paragraph.
bids may be disqualified.
Posting the Bond
III. CANCELLATION OF BIDS OR REQUEST FOR PROPOSALS
The protesting party shall post a bond in a form consistent with F.A.C.
An invitation for bids may be canceled, in whole or in part, as may be Rule 28-110.005(2). A notice of decision or intended decision shall
specified in the solicitation, when it is in the best interest of the Board. contain this statement: "Failure to file a protest within the time prescribed
The reasons shall be made a part of the master bid file. in F.S. 120.57(3), or failure to post the bond or other security required by
law within the time allowed for filing a bond shall constitute a waiver of
A. Prior to opening, a solicitation may be canceled in whole or in part, proceeding under F.S. Chapter 120."
prior to the date and hour specified in the Bidder Qualification Form
for receipt of bids, when the Chief Procurement Officer, A. Bond: Commodities (Other than Lease of Space) and Contractual
Procurement Management Services, determines in writing, that Services (Including Professional Services and Insurance) -
such action is in the best interest of the Board for reasons including, Pursuant to F.S. 287.042(2)(c), any person who files an action
but not limited to: protesting a decision or intended decision pertaining to a
solicitation or contract award shall post with the Board, at the time
1. The Board no longer requires the supplies, services, or of filing the formal written protest, a bond secured by an acceptable
construction; surety company in Florida, payable to The School Board of Miami-
2. The Board no longer can reasonably expect to fund the Dade County, Florida, in an amount equal to one percent (1%) of
procurement; the Board's estimate of the dollar value of the proposed contract.
3. A review of a valid protest filed by a Bidder as may be
determined by the administrative staff; or 1. The Board shall provide the estimated contract amount to the
4. Proposed amendments to the solicitation would be of such protestor within seventy-two (72) hours (excluding Saturdays,
magnitude that a new solicitation is desirable. Sundays, and holidays when the Board administrative office is
closed) after the filing of the Notice of Protest. The estimated
B. When a solicitation is canceled prior to opening, notice of contract amount is not subject to protest under this policy or F.S.
cancellation shall be posted on the Board's website. Any bids or 120.57(3). In lieu of a bond, the Board may accept a cashier's
proposals received for the canceled solicitation shall be returned to check or money order in the amount of the bond.
the Bidder unopened.
2. The bond shall be conditioned upon the payment of all costs and
The notice of cancellation shall: charges which may be levied against the protestor in the
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administrative hearing in which the action is brought and in any https://www3.dadeschools.net/Meetings/home. To find the Board
subsequent appellate court proceeding. Committee meeting for the current month, search under the "School
Board and School Board Committee Meetings" category from the drop
3. Pursuant to F.S. 287.042(2)(c), if, the Board prevails in the down menu, which can be found under the MEETINGS LISTING section
administrative hearing process and any appellate court of the page.
proceedings, it shall be entitled to recover all costs and charges
which are included in the final order or judgment, excluding Parties interested in obtaining records related to any items noted in the
attorneys' fees. Upon payment of such costs and charges by the notice of intended action shall submit a public records request to the
person protesting the decision or intended decision or contract District at prr@dadeschools.net. Such public records requests shall be
award, the bond, cashier's check, or money order shall be addressed in accordance with Chapter 119 of the Florida Statute. If a
returned to the protestor. If the protestor prevails, the protestor public records request is related to an intent to protest, parties may wish
may recover from the Board the costs and charges which are to include a notation of such intent in their request.
included in the final order or judgment, excluding attorneys' fees.
The Formal Written Protest will be reviewed by Procurement
B. Bond: Competitive Bids for Lease of Space -- Pursuant to F.S. Management Services, who will offer the protesting Bidder the
255.25(3)(c), any person who files an action protesting a decision opportunity to meet and discuss the merits of the protest. If the protest is
or intended decision pertaining to a competitive bid for space to be not resolved, the matter may be referred for proceedings, pursuant to F.S.
leased by the Board shall post with the Board, at the time of filing 120.569 and 120.57. Petitions for hearing on protests pursuant to F.S.
the formal written protest, a bond payable to the Board in an 120.569 and 120.57 must be filed in accordance with Board Bylaw 0133
amount equal to one percent (1%) of the estimated total rental of on quasi-judicial proceedings.
the basic lease period or $5,000, whichever is greater. The bond
shall be conditioned upon the payment of all costs which may be The "Notice of and/or formal written Protest" shall be filed with:
levied against him/her in the administrative hearing in which the
action is brought and in any subsequent appellate court The Office of the School Board Clerk Miami-Dade County Public
proceeding. If the Board prevails in the administrative hearing Schools
process and any appellate court proceedings, it shall recover all 1450 N.E. Second Avenue, Suite #311 Miami, Florida 33132
costs and charges, which are included in the final order or Phone: (305) 995-1440
judgment, excluding attorneys' fees. Upon payment of such costs Fax: (305) 995-1448
and charges by the person protesting the award, the bond shall be E-Mail: Dllopiz@dadeschools.net
returned to him/her. If the person protesting the award prevails, the celiarubio@dadeschools.net
bond shall be returned to that person and she/he shall recover from
the Board the costs and charges which are included in the final VI. AWARDS
order or judgment, excluding attorneys' fees.
A. RESERVATION FOR REJECTION OR AWARD: The Board
C. Bond: Construction Purchasing - Construction purchasing is reserves the right to reject any or all bids, to waive irregularities or
separately governed by Board policy, and persons protesting technicalities, and to request rebids. The Board reserves the right
competitive procurement related to educational facilities shall be to award on an individual item basis, any combination of items, total
required to post a bond in the amount specified in F.S. 255.0516, low bid or, if an alternate bid is accepted, on such terms as are
which also governs recovery of fees and costs including attorneys' specified for the alternate bid, whichever manner is in the best
fees. interest of the Board.
D. Staying the Procurement Process - Upon timely receipt of the The Board reserves the right to utilize other governmental
formal written protest petition, and posting of the bond, the contracts, if in the best interest of the Board.
solicitation or contract award process shall be stayed until the
protest is resolved by final agency action, unless the Board sets B. NOTIFICATION OF INTENDED ACTION will be posted on the
forth, in writing, particular facts and circumstances which require Board's website no later than the Friday preceding a regularly
the continuance of the solicitation or contract award process in scheduled Board meeting.
order to avoid an immediate and serious danger to the public
health, safety, and welfare. C. OFFICIAL AWARD DATE: Awards become official upon the
Board's formal approval of the award.
Protest of Bid Award
D. TERMINATION FOR CONVENIENCE: The Board reserves the
Any person who is adversely affected by the Board's decision or intended right to terminate this Agreement at any time and for any reason
decision, shall file a Notice of Protest in writing with the Clerk of the Board, upon giving thirty (30) days' notice to the other party. If said
who shall maintain an office in the Board Administration building, within Agreement should be terminated for convenience as provided
seventy-two (72) hours after the posting of the Board's decision or herein, the Board will be relieved of all obligations under said
intended decision/action and shall file a Formal Written Protest within ten Agreement. The Board will only be required to pay that amount of
(10) calendar days after filing the Notice of Protest. The protesting Bidder the Agreement actually performed to the date of termination. Upon
shall also be required to post a bond, consistent with this rule. Failure to such payment, both parties shall be relieved of any further
file a Notice of Protest or failure to file a Formal Written Protest shall obligations under this Agreement.
constitute a waiver of proceedings under F.S. Chapter 120.57. The formal
written protest shall state with particularity the facts and law upon which E. TERMINATION OF AGREEMENT: In addition to the above, the
the protest is based. Saturdays, Sundays, and legal holidays shall be Board may terminate this Agreement upon thirty (30) days advance
excluded in the computation of the seventy-two (72) hour time period written notice to the Awarded Bidder, for default of Awarded Bidder,
provided by this paragraph. or due to lack of, or cancellation of, grant funds made available to
the Board by a Federal grantor agency. Upon receipt of a notice of
The Board's notice of intended action shall be posted the Friday termination, the Awarded Bidder shall cease incurring additional
preceding the Board's Fiscal Accountability & Government Relations obligations under this Agreement. However, the Board shall allow
Committee meeting immediately prior to the Board meeting at which the the Awarded Bidder to incur all necessary and proper costs, which
contract will be awarded or approved. The notice of intended action can the Awarded Bidder cannot reasonably avoid during the termination
be found on the Procurement Management Services' website at: process. Each payment obligation of the Board created by this
http://procurement.dadeschools.net/bidsol/asp/bid_portal.htm, under the Agreement is conditioned upon the availability of funds that are
NOTICES section located on the top left hand side of the page. The appropriate or allocated for the payment of services or goods. If
Board's monthly Committee meetings are posted on the District's Master such funds are not allocated and available, this Agreement may be
Calendar page, which can be accessed via the following link: terminated by the Board at the end of the period for which funds
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are available. The Board shall notify the Awarded Bidder at the Procurement Officer, Procurement Management Services, if the
earliest possible time before such termination. No penalty shall Bidder or any of its principals becomes debarred, suspended, or
accrue to the Board in the event this provision is exercised, and the proposed for debarment or suspension, by the School Board or any
Board shall not be obligated or liable for any future payments due state or local agency. Any such debarment or suspension shall
or for any damages as a result of termination under this section. constitute a default under the Agreement and may result in the
Any individual or corporation or other entity that attempts to meet immediate termination of the Agreement by the School Board, at its
its contractual obligations with the Board through fraud, sole discretion.
misrepresentation or material misstatement, shall have its
Agreement with the Board terminated upon receiving notice of the J. IDENTICAL PRICES: When identical prices are received from two
attempted fraud as determined by the Board. or more Bidders and all other factors are equal, priority for award
Notwithstanding Section 4 (VI) (E) hereinabove, if the Awarded shall be given to the vendor that has preference for businesses
Bidder fails to fulfill or comply with any of the terms of this implementing a drug-free workplace in accordance with School
Agreement, in whole or in part, the Board may, at the Board's sole Board Policy 6320.
discretion, place the Awarded Bidder in default status and take any
of the following actions: VII. PERFORMANCE SECURITY (FOR SUCCESSFUL BIDDERS ONLY)
(a) Provide the Awarded Bidder with fifteen (15) days from the A. PURPOSE: A performance bond or check may be required to
date of notice from the Board to cure the default. If the guarantee performance.
Awarded Bidder fails to cure the default within such time
period or such other period of time as mutually agreed to in B. BONDING COMPANY: Performance Bonds shall be written
writing by the parties, the Board may terminate the through a reputable and responsible surety bond agency licensed
Agreement upon fifteen (15) days advance written notice. to do business in the State of Florida and with a surety company or
(b) Terminate the Contract for cause upon thirty (30) days corporation and shall be made to The School Board of Miami-Dade
advance written notice, as outlined in Section 4 (VI) (E) County, Florida, meeting both of the following specifications:
hereinabove.
(c) Terminate the Contract for cause immediately effective upon 1. Awards Greater than $500,000
notice, whenever the Board determines that the Awarded
A minimum rating in the latest revision of Best's Insurance
Bidder has jeopardized the safety and welfare of the Board
Reports of:
or the public or whenever the fiscal integrity of the Contract
has been compromised.
Contract Amount Minimum Rating by A.M.
(d) Invoke any other remedy or remedies that may be legally
Best
available.
$500,000.01 to $2,500,000 None
Upon receipt of a notice of termination, the Awarded Bidder shall
$2,500,000.01 to B+ or NA-3
cease incurring additional obligations under this Contract.
$5,000,000
No Minimum Class
In the event of termination for default, which may include, but is not
$5,000,000.01 to A- Class IV
limited to poor performance and/or non-performance, the matter
$10,000,000
may be brought before the Contractor Disciplinary Review
$10,000,000.01 or more A- Class V
Committee which may recommend disbarment or suspension
pursuant to Board Policy 6320.04.
Current certificate of authority as acceptable surety on Federal
Bonds in accordance with the latest edition of the United States
F. PURCHASE ORDERS sent to Awarded Bidders are the official
Treasury Department Circular 570 entitled "Companies Holding
notification to deliver materials described therein; and the time
Certificates of Authority as Acceptable Sureties on Federal
allowed for delivery begins with the date of the purchase order. In the
Bonds and as Acceptable Reinsuring Companies" shall be
event that the Awarded Bidder fails to deliver the materials in
accepted for an amount not exceeding the underwriting
accordance with the terms and conditions of the bid and purchase
limitation thereon.
order, the Bidder shall be considered to be in default of the Agreement
and subject to the default provisions stated in Section VI. G.
2. Awards of $500,000 or Less
G. DEFAULT: A Bidder who fails to perform according to the terms of
Bonds shall be written with a surety company or corporation
the Agreement (bid) shall be considered in default. In the event of
meeting the qualifications as set forth in Paragraph VII.B. above
default, which may include, but is not limited to poor performance
or the qualifications set forth in section 287.0935, Florida Statutes.
and/or non-performance, the Contractor Disciplinary Review
Committee may recommend disbarment or suspension pursuant to
C. AMOUNT: When required as defined herein, the firm or
Board Policy 6320.04.
individual(s) to whom an award has been made shall execute and
deliver to The School Board of Miami-Dade County, Florida, a
H. BID DOCUMENTS: The intent of the bid documents is to include
Performance Bond, Cashier's/Certified Check, or equal.
only the written requirements for materials, equipment, systems,
standards and workmanship necessary for the proper execution
1. Awards less than $200,000 shall be exempt from performance
and completion of the work by the Bidder. The bid documents shall
security.
not be construed to create an entitlement to any other scope of
2. Performance security shall not be required, unless otherwise
work except as specified herein.
defined in the bid specifications. If performance security is
required, it shall equal 100% of the award amount.
I. DEBARMENT: Pursuant to Board Policy 6320.04 Contractor
Discipline - Debarred contractors are excluded from conducting
D. RELEASE OF PERFORMANCE SECURITY: Return to the
business with the Board as agents, representatives, partners, and
Awarded Bidder of his/her cash security, or notification to the
associates of other contractors, subcontractors or individual sureties.
Awarded Bidder and the bonding company to cancel the
performance bond, will be made when all goods/services have
By signing this bid, the Bidder certifies that neither the Bidder nor
been accepted and invoices have been approved for payment.
any of its principals is presently debarred, suspended, or proposed
for debarment or suspension from conducting business with the
VIII. SAMPLES TESTING AND EVALUATION
School Board or any other state or local agency . The Bidder further
agrees that, during the term of the Agreement with the Board, it
shall immediately provide written notice to the M-DCPS Chief
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In order to be considered for award, brands bid "As Equal" or "Equivalent" the Awarded Bidder shall furnish packaging as specified. All
to the specified brands need to be tested/evaluated to determine packaging, wrapping and bundling shall be adequate to ensure that
compliance with bid specifications. materials will be received in undamaged condition. The Board
assumes no responsibility for damages of any kind incurred in transit.
When bid samples are required, the Board will notify Bidder to submit
samples of the items bid in accordance with the following procedures: B. The following identification shall be printed, stenciled or legibly
written in a conspicuous location on each shipping container:
A. All samples must be identified with the Bidder's name, bid number,
item number, and manufacturer's product name and number. When 1. Bid Number and/or Purchase Order Number
non-compliance with this requirement is noted, said item may be 2. Bidder's Name and/or Trademark
considered as being unidentifiable and may not be eligible for 3. Name(s) of Item(s) Contained
consideration in the award recommendation. 4. Item Number (s) With Quantity(ies)
B. Samples, product technical specification sheets and all required XI. PURCHASES BY OTHER PUBLIC AGENCIES
supporting documentation, are to be delivered to the Materials
Testing and Evaluation Department within 48 hours of request from With the consent and agreement of the Awarded Bidder(s), purchases
the Miami-Dade County Public Schools ("M-DCPS") Procurement may be made under this bid by Miami-Dade County, Florida, and other
Management Services department between 8:30 a.m. and 3:00 governmental agencies or political subdivisions within the State of
p.m. Monday through Friday, unless otherwise stated in the Florida. Such purchases shall be governed by the same terms and
Special Conditions of the bid. If the Bidder does not submit samples conditions stated herein. This agreement in no way restricts or interferes
and associated documents by the indicated date and time, the bid with the right of any State of Florida Agency or political subdivision to
submitted for that item will not be considered for award. rebid any or all of these items.
C. The Materials Testing and Evaluation Department is located at: XII. RECYCLING REQUIREMENTS
MIAMI-DADE COUNTY PUBLIC SCHOOLS Board supports recycling and recommends the use of recycled products
MATERIALS TESTING AND EVALUATION where possible upon notification by the Board. Bidders are requested to
7040 West Flagler Street submit a letter, along with their bid, indicating whether each item bid
Miami, Florida 33144 and/or its packaging contains pre-consumer or post-consumer waste, and
Telephone Number: 786-275-0780 if the product and/or packaging may be recycled.
Board will not be responsible for samples sent to a location other XIII. ENVIRONMENTAL PRODUCTS
than the location mentioned in the bid.
Board encourages the use of environmentally safe products.
D. Bidder must obtain, from Materials Testing and Evaluation, a
signed receipt acknowledging delivery of samples. Bidder shall XIV. DELIVERY AND BILLING
include a self-addressed, stamped envelope for return of sample
receipt when submitting samples by mail or delivery service. The A. DELIVERY: Saturdays, Sundays, and holidays excepted, deliveries
Bidder will receive the original copy of the receipt and the duplicate shall be made as follows: Schools and Departments - 8:00 A.M. to
copy will remain with the Board receiving department as the file 3:00 P.M. Merchandise shall be unloaded at the receiving station of
copy. Bidder shall be solely responsible for delivery of samples and the designated delivery point and received there by a designated
for retaining sample delivery receipts, which must be presented in agent of the Board. A delivery ticket, or one copy of the invoice,
any dispute regarding receipt of bid samples. prepared as indicated below, shall accompany each delivery.
E. PAYMENT FOR SAMPLES: The Board will buy no samples and B. RECEIVING INSPECTION AND TESTING: Delivered items which
will assume no cost incidental thereto. do not fulfill all requirements will be rejected. Rejected items shall be
removed and replaced promptly by the Bidder, at no cost to the Board.
F. RETURN OF SAMPLES: Samples not destroyed in testing may be
claimed by unsuccessful bidders 14 days after bid award date and by C. INVOICES: Each invoice shall be issued by the Awarded Bidder
Awarded Bidders 14 days after final payment; but the Board will assume and shall be submitted in DUPLICATE to the Accounts Payable
no responsibility for samples not claimed within the time specified, and Section, P.O. Box 01-2570, Miami, Florida 33101. Invoice delivery
it will pay for no samples damaged in testing. No perishable samples may also be via a PDF or WORD document email to:
submitted for testing and evaluation will be returned. mdcpsvendorsstatements@dadeschools.net. To be considered for
payment, each invoice must show the following information, which
G. TESTING AND EVALUATION RESULTS: The Materials Testing appears on the Purchase Order:
and Evaluation Department will report to the Board the bid
specification compliance evaluation results corresponding to 1. Purchase Order Number
submitted samples of brands bid "As Equal" or "Equivalent" to the 2. Item Descriptions
listed specified brands. 3. Quantities and Units
4. Price Extensions
IX. SUBSTITUTIONS 5. Total price of all items on invoice
Should the Bidder find it necessary to use a material, equipment, product or D. PAYMENT: Unless otherwise specified by Board, payment will be
system other than specified, the Bidder shall secure from the Board, through made only after delivery, authorized inspection, and acceptance.
Procurement Management Services, written approval for the use of the Payment will be made only to the Awarded Bidder, unless
alternate materials, equipment, product or system. The Board is not otherwise requested, in writing, by the Awarded Bidder and
obligated to approve requests for substitutions and has the discretion to accepted by Board Administration. The Bidder expressly agrees
require the Bidder to provide the materials as specified in the bid documents. that it will properly invoice for any goods or services within one year
In no case shall the Bidder be entitled to additional time and/or money and that the failure to do so shall constitute a waiver of any right to
arising out of the Board's failure to approve requests for substitutions. payment.
X. PACKAGING XV. NO GRATUITY POLICY
A. If packaging is different from that specified, the Bidder must note the
manner and amounts in which packaging is to be made; otherwise
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It is the policy of Procurement Management Services not to accept gifts, with all applicable employee status verification laws. Such
gratuities, or favors of any kind, or of any value whatsoever, from vendors, affidavit must be provided prior to the notice to proceed for the
members of their staffs, or families. subcontractor to perform the work."
XVI. COMPLIANCE WITH STATE/FEDERAL REGULATIONS 3. The Board will not consider a proposal for award, nor will it make
any award where there has not been compliance with this Section.
A. All Agreements involving federal funds will contain certain
provisions required by applicable sections of CFR 34, Part 80.36(I) 4. Manually or electronically signing the Proposal is deemed the
and Part 85.510, Florida Statute 257.36, or Florida Administrative Bidder's certification of compliance with all provisions of this
Code Chapter 1B and Appendix II 2 CFR 200. The Bidder certifies employment status verification certification required by all
by signing the bid that the Bidder and his/her principals are not applicable status verification laws.
presently debarred, suspended, proposed for debarment, declared
ineligible or voluntarily excluded from participation in federally XVII. COMPLIANCE WITH LAWS
funded transactions and may, in certain instances, be required to
provide a separate written certification to this effect. Bidders shall comply with all federal, State of Florida and local laws
applicable to it and the performance of its obligations under this bid.
B. By signing the bid, the Bidder shall comply with all applicable laws,
ordinances, codes, rules and regulations of federal, state and local XVIII. BACKGROUND SCREENING REQUIREMENTS
governments, if required, for performance of any work under this
Bid. Bidders awarded contracts involving Federal Funds and are In accordance with the requirements of Sections, 1012.465, 1012.32, and
cost reimbursable must be in compliance with 7 CFR 210.21. 1012.467, Florida Statutes, School Board Policies 6320 and 8475 as
Bidders awarded contracts involving Federal Funds must be in amended from time to time Bidder agrees that, if Bidder receives
compliance with the Energy and Policy Conservation Act (42 USC remuneration for services, Bidder and all of its employees who provide or
6201). Bidders awarded contracts involving the employment of may provide services under this Agreement will complete criminal history
mechanics, laborers, or construction work must be in compliance checks, and all background screening requirements, including level 2
with 40 USC Chapter 37. Bidder attests it is not owned by the screening requirements as outlined in the above-referenced statutes and
government of a Foreign Country of Concern, and the government School Board Policies prior to providing services to the School Board of
of a Foreign Country of Concern does not have a Controlling Miami-Dade County.
Interest in the entity. Bidders awarded contracts involving Federal
Funds must be in compliance with the prohibition on certain Additionally, Bidder agrees that each of its employees, representatives,
telecommunications and video surveillance services or equipment agents, subcontractors or suppliers who are permitted access on school
(2 CFR 200.216). Bidders awarded contracts involving Federal grounds when students are present, who have direct contact with
Funds must be in compliance with procurement of recovered students or who have access to or control of school funds must meet level
materials (2 CFR 200.323). Bidders awarded contracts involving 2 screening requirements as described in the above-referenced statues,
Federal Funds must be in compliance with domestic preferences and School Board Policies.
for procurements (2 CFR 200.322). Bidders awarded contracts
involving Federal Funds must be in compliance with Executive Pursuant to the 2007 amendments to the JLA enacted by the Florida
Order 11246 of September 24, 1965 entitled "Equal Employment Legislature, requirements for certain fingerprinting and criminal history
Opportunity," as amended by Executive Order 11375 of October checks shall be inapplicable to non-instructional contracted personnel who
13, 1967, and as supplemented in Department of Labor qualify for exemption from level 2 screening requirements as provided under
Regulations (41 CFR Chapter 60). 1012.468, Fla. Stat. (2007). In addition, the provisions of 1012.467, Fla.
Stat. (2007) are incorporated herein by reference, and any provisions of this
C. During the term of any Agreement with the Board, in the event of section that may be inconsistent with, contrary to, or determined to be in
debarment, suspension, proposed debarment, declared ineligible conflict with 1012.467, will be superseded by said statute.
or voluntarily excluded from participation in federally funded
transactions, the Bidder shall immediately notify the Chief A noninstructional contractor who is exempt from the screening
Procurement Officer, Procurement Management Services, in requirements set forth in 1012.465, 1012.468 or 1012.467, Florida
writing. Bidders will also be required to provide access to records, Statutes, is subject to a search of his or her name or other identifying
which are directly pertinent to the Agreement and retain all required information against the registration information regarding sexual
records for three years after the Board, makes final payment. predators and sexual offenders maintained by the Department of Law
Enforcement under 943.043 and the national sex offender public
D. For all contracts involving Federal funds in excess of $10,000, the registry maintained by the United States Department of Justice. Bidder
Board reserves the right to terminate the contract for cause, as well will not be charged for this search. Further, upon obtaining clearance by
as for convenience, by issuing a certified notice to the Bidder. Board, if Board deems necessary, Board will issue a Florida Public
Schools Contractor Badge which shall be worn by the individual at all
E. CERTIFY REGISTRATION AND USE OF EMPLOYMENT times while on Board property when students are present.
"STATUS VERIFICATION SYSTEM": The Status Verification
System, also referred to as "E-verify", only applies to construction Bidder agrees to bear any and all costs associated with acquiring the
and Professional Service Contracts using federal funds. required background screening - including any costs associated with
fingerprinting and obtaining the required photo identification badge.
STATUS VERIFICATION SYSTEM Bidder agrees to require all its affected employees to sign a statement,
as a condition of employment with Bidder in relation to performance under
1. Each Bidder and each person signing on behalf of any Bidder this Bid/RFP, agreeing that the employee will abide by the heretofore
certifies as to its own entity, under penalty of perjury, that the described background screening requirements, and also agreeing that
named Bidder has registered and is participating in the Status the employee will notify the Contractor/Employer of any arrest(s) or
Verification System to verify the work eligibility status of the conviction(s) of any offense enumerated in School Board Policies 6320
contractor's new employees that are employed in the State of and 8475 within 48 hours of its occurrence. Bidder agrees to provide the
Florida in accordance with Executive Order 13465. Board with a list of all of its employees who have completed background
screening as required by the above-referenced statutes and who meet
2. The Bidder shall require that the following provision be placed the statutory requirements contained therein. Bidder agrees that it has
in each subcontract at every tier: "The subcontractor shall certify an ongoing duty to maintain and update these lists as new employees are
to the main (prime or general) contractor by affidavit that the hired and in the event that any previously screened employee fails to
subcontractor has verified through the Status Verification meet the statutory standards. Bidder further agrees to notify the Board
System the employment status of each new employee of the immediately upon becoming aware that one of its employees who were
respective subcontractor, all in accordance with and to comply previously certified as completing the background check and meeting the
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