Security Services

Agency:	Boulder County
State:	Colorado
Type of Government:	State & Local
NAICS Category:	561612 - Security Guards and Patrol Services
Posted Date:	Oct 11, 2023
Due Date:	Oct 27, 2023
Solicitation No:	SOQ #7515-23
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Details
Due Date:	10/27/2023 2:00 pm
Bidding Number:	SOQ #7515-23
Other Comments:	1.Purpose/Background Boulder County Housing Authority (BCHA) currently operates over 908 residential units at 61 properties and is looking for a security company at several of these properties. Locations are spread throughout Lyons, Longmont, Niwot, Gunbarrel, Lafayette, Louisville, and Nederland. BCHA is seeking contractors to perform security contracting work at several of these properties. Across portfolio the security needs vary per property. Security needs may change quickly if a need arises at a particular location. Security contractors selected will work with BCHA to make our properties safe and secure for our residents. Awarded vendors will be expected to enter into a continuing services contract with the county with the option to renew for four more one year terms. No work is guaranteed by an award of a contract. Specifications and a sample contract are attached. 2.Written Inquiries All inquiries regarding this SOQ will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.gov on or before 2:00 p.m., October 17, 2023. A response from the county to all inquiries will be posted and sent via email no later than October 20, 2023. Do not contact any other county department or personnel with questions or for information regarding this solicitation. 3.Submittal Instructions Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on October 27, 2023. Vendors must answer whether line-item pricing information submitted with a bid is confidential or closely held. Please note that email responses to this solicitation are limited to a maximum of 50MB capacity. NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL). Electronic Submittals must be received in the email box listed below. Submittals sent to any other box will NOT be forwarded or accepted. This email box is only accessed on the due date of your questions or proposals. Please use the Delivery Receipt option to verify receipt of your email. It is the sole responsibility of the proposer to ensure their documents are received before the deadline specified above. Boulder County does not accept responsibility under any circumstance for delayed or failed email or mailed submittals. Email purchasing@bouldercounty.gov ; identified as SOQ # 7515-23 in the subject line. All SOQs must be received and time and date recorded by authorized county staff by the above due date and time. Sole responsibility rests with the proposer to see that their SOQ response is received on time at the stated location(s). Any responses received after due date and time will be returned to the proposer. The Board of County Commissioners reserves the right to reject any and all responses, to waive any informalities or irregularities therein, and to accept the proposal that, in the opinion of the Board, is in the best interest of the Board and of the County of Boulder, State of Colorado. Contractors and their employees, subcontractors, and agents must comply with all federal, state, and local laws, regulations, ordinances, orders, and codes, as well as Boulder County policies, guidelines, and protocols. Americans with Disabilities Act (ADA): Americans with Disabilities Act: If you need special services provided for under the Americans with Disabilities Act (ADA), please contact the Boulder County ADA Coordinator or Human Resources office at (303) 441-3525 as soon as possible to allow sufficient time for service delivery ahead of applicable due dates. SOQ #7515-23

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SOQ Number:

SOQ Title:

SOQ Questions Due:

Submittal Due Date:

Email Address:

Documents included in this package:

Boulder County Purchasing

1325 Pearl Street

Boulder, CO 80302

purchasing@bouldercounty.gov

SOLICITATION OF QUALIFICATIONS

COVER PAGE

7515-23

Security Services

October 17, 2023 – 2:00 p.m.

October 27, 2023 – 2:00 p.m.

purchasing@bouldercounty.gov

Proposal Instructions

Terms and Conditions

Specifications

Insurance and W-9 Requirements

Submittal Checklist

Evaluation Criteria

Signature Page

Sample Contract

Boulder County Purchasing

1325 Pearl Street

Boulder, CO 80302

purchasing@bouldercounty.gov

PROPOSAL INSTRUCTIONS

1. Purpose/Background

Boulder County Housing Authority (BCHA) currently operates over 908 residential units at

61 properties and is looking for a security company at several of these properties. Locations

are spread throughout Lyons, Longmont, Niwot, Gunbarrel, Lafayette, Louisville, and

Nederland.

BCHA is seeking contractors to perform security contracting work at several of these

properties. Across portfolio the security needs vary per property. Security needs may

change quickly if a need arises at a particular location. Security contractors selected will

work with BCHA to make our properties safe and secure for our residents.

Awarded vendors will be expected to enter into a continuing services contract with the

county with the option to renew for four more one year terms. No work is guaranteed by an

award of a contract.

Specifications and a sample contract are attached.

2. Written Inquiries

All inquiries regarding this SOQ will be submitted via email to the Boulder County

Purchasing Office at purchasing@bouldercounty.gov on or before 2:00 p.m., October 17,

2023. A response from the county to all inquiries will be posted and sent via email no later

than October 20, 2023.

Do not contact any other county department or personnel with questions or for

information regarding this solicitation.

3. Submittal Instructions

Submittals are due at the email box only, listed below, for time and date recording on or

before 2:00 p.m. Mountain Time on October 27, 2023. Vendors must answer whether line-

item pricing information submitted with a bid is confidential or closely held.

Please note that email responses to this solicitation are limited to a maximum of 50MB

capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE

DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G.

PDF, WORD, EXCEL).

Electronic Submittals must be received in the email box listed below. Submittals sent to

any other box will NOT be forwarded or accepted. This email box is only accessed on the

due date of your questions or proposals. Please use the Delivery Receipt option to verify

receipt of your email. It is the sole responsibility of the proposer to ensure their

documents are received before the deadline specified above. Boulder County does not

accept responsibility under any circumstance for delayed or failed email or mailed

submittals.

Email purchasing@bouldercounty.gov; identified as SOQ # 7515-23 in the subject line.

All SOQs must be received and time and date recorded by authorized county staff by the

above due date and time. Sole responsibility rests with the proposer to see that their SOQ

response is received on time at the stated location(s). Any responses received after due

date and time will be returned to the proposer.

The Board of County Commissioners reserves the right to reject any and all responses, to

waive any informalities or irregularities therein, and to accept the proposal that, in the

opinion of the Board, is in the best interest of the Board and of the County of Boulder, State

of Colorado.

Contractors and their employees, subcontractors, and agents must comply with all federal,

state, and local laws, regulations, ordinances, orders, and codes, as well as Boulder County

policies, guidelines, and protocols.

Americans with Disabilities Act (ADA): Americans with Disabilities Act: If you need special

services provided for under the Americans with Disabilities Act (ADA), please contact the

Boulder County ADA Coordinator or Human Resources office at (303) 441-3525 as soon as

possible to allow sufficient time for service delivery ahead of applicable due dates.

Boulder County Purchasing

1325 Pearl Street

Boulder, CO 80302

purchasing@bouldercounty.gov

TERMS AND CONDITIONS

1. Proposers are expected to examine the drawing, specifications, schedule of delivery, and

all instructions. Failure to do so will be at the proposer’s risk.

2. Each proposer will furnish the information required in the Request for Proposals.

3. The Contract/Purchase Order will be awarded to that responsible proposer whose

submittal, conforming to the Request for Proposals, will be most advantageous to the

County of Boulder, price and other factors considered.

4. The County of Boulder reserves the right to reject any or all proposals and to waive

informalities and minor irregularities in proposals received, and to accept any portion of

or all items proposed if deemed in the best interest of the County of Boulder to do so.

5. No submittal will be withdrawn for a period of thirty (30) days subsequent to the opening

of proposals without the consent of the County Purchasing Agent or delegated

representative.

6. A signed purchase order or contract furnished to the successful proposer results in a

binding contract without further action by either party.

7. Late or unsigned proposals will not be accepted or considered. It is the responsibility of

proposers to ensure that the proposal arrives at the Purchasing email address prior to the

time indicated in the “Request for Proposals.”

8. The proposed price will be exclusive of any Federal or State taxes from which the County

of Boulder is exempt by law.

9. Any interpretation, correction or change of the SOQ documents will be made by

Addendum. Interpretations, corrections and changes of the SOQ documents made in any

other manner will not be binding, and proposer will not rely upon such interpretations,

corrections and changes. The County’s Representative will not be responsible for oral

clarification.

10. Confidential/Proprietary Information: Proposals submitted in response to this “Solicitation

of Qualifications” and any resulting contract are subject to the provisions of the Colorado

Open Records Act, 24-72-201 et seq., C.R.S., as amended. Any restrictions on the use or

inspection of material contained within the bid or resulting contract should be clearly

stated in the bid and contract itself. Confidential/proprietary information should be

readily identified, marked and/or separated from the rest of the bid. Co-mingling of

confidential/proprietary and other information is NOT acceptable. Vendors must answer

whether line-item pricing information submitted with a bid is confidential or closely held.

Bids that do not identify confidential/proprietary information may be released in their

entirety. Pricing totals contained in a bid are not considered confidential.

The Boulder County Attorney’s Office retains sole authority for determining whether

the Colorado Open Records Act requires or permits Boulder County to disclose proposal

or bid documents, or any information contained therein, pursuant to an open records

request.

11. Boulder County promotes the purchase/leasing of energy efficient materials and products

with low toxicity levels when availability, quality and budget constraints allow. Proposers

are expected whenever possible to provide products that earn the ENERGY STAR and

meet the ENERGY STAR specifications for energy efficiency with power management

features enabled. Proposers are encouraged to offer products and equipment with post-

consumer recycled-content materials. Products should be packaged and delivered with a

minimum amount of recycled packaging that adequately protects the product but is not

excessive.

12. Pursuant to Colorado law (House Bill 1292), in any bidding process for public works in

which a bid is received from a non-resident bidder who is from a state that provides a

percentage bidding preference, a comparable percentage disadvantage shall be applied to

the bid of that bidder. Bidders may obtain additional information from the Department of

Personnel’s website: http://www.colorado.gov/dpa/.

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Security Services

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