Security Service ? Guard House

Board President Board Trustee
Richard T. Pollack Brad Long
Board Vice President Board Trustee
Benjamin W. Bernsten Ed Grondzki
Board Clerk/Treasurer Executive Director
Richard Mowris Christopher T. Baer Y
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FOUR RIVERS SANITATON AUTHORITY
REQUEST FOR PROPOSALS #27-202 N
SECURITY SERVICE - GUARD HOUSE
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Date: June 9, 2026
Name of Proposing Firm: ____________________________________S______________
Address: _____________________________________________________________
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City: _________________________________ State: ___________ Zip: ___________
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Phone: ___________________________ Fax: _______________________________
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Email: _________________________________
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Proposal Due Date and Time: 4:00 p.m., June 30, 2026
Proposals will be accepted until the specified dRue date and time. Any proposal delivered
after the due date and time will be refused.
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Mandatory Pre-Proposal Meeting: Y
Performance Bond: Y
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Bid Bond: Y
Prevailing Wage: N
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PLEASE MARK THE RETURN SEALED ENVELOPE:
1. Proposal Due Date and Time
2. Title of Job E
3. Proposal Number
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SEND PROPOSAVLS TO:
Four Rivers Sanitation Authority
3501 KishwaEukee Street
Rockford, IL 61109
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If the proposer chooses to hand-deliver their proposal, it must be deposited in the Bid Box in the
main lobby or handed to the Customer Service receptionist of the Graceffa Administration
RBuilding, 3501 Kishwaukee Street, Rockford, IL 61109, between the hours of 8:00 A.M. and 4:00
P.M., Monday through Friday, except for holidays.
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PROPOSALS WILL NOT BE ACCEPTED BY FAX OR EMAIL.
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The Illinois Department of Human Rights registration number must be provided with the
proposal on the proposal due date.
Proposal results are available after contracts are awarded at the Regular Meeting of the
Board of Trustees, held on the fourth Monday of the month. Please call 815-387-7425 or visit
fourrivers.illinois.gov
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SECTION I
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NOTICE
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REQUEST FOR PROPOSALS #27-202
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SECURITY SERVICE - GUARD HOUSE
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NOTICE
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FOUR RIVERS SANITATION AUTHORITY
REQUEST FOR PROPOSALS #27-202
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SECURITY SERVICE - GUARD HOUSE
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Four Rivers Sanitation Authority will receive sealed and signed proposals for Security Service
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- Guard House. Proposals must be submitted to the Four Rivers Sanitation Authority Graceffa
Administration offices located at 3501 Kishwaukee Street, Rockford, Illinois 61109 until 4:00
p.m. June 30, 2026.
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The scope of this proposal involves furnishing one uniformed guard at the Authority's 3333
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Kishwaukee Street guard station.
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Each bid must be accompanied by cash or a certified or bank cashier's check on a solvent bank
or trust company, drawn to the order of Four Rivers Sanitation Authority, or an acceptable Bid
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Bond on the form attached, in an amount not less than ten percent (10%) of the total bid price.
This sum is a guarantee that, if the bid is accepted, a contract will be entered into.
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The successful respondent will be required to fRurnish satisfactory performance and payment
of vendor bonds in the full amount of the bid.
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Copies of the RFP for review purposes only are available through the Four Rivers Sanitation
Authority website fourrivers.illinois.gPov. Proposal documents for submittal are available by
contacting Purchasing at purchasing@fourrivers.illinois.gov or (815) 387-7425.
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The Authority will conduct a MANDATORY pre-proposal meeting at 2:00 p.m. on June 16, 2026,
in the Board room of the Graceffa Administration Building at 3501 Kishwaukee St., Rockford, IL
61109.
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No proposal is to be wIithdrawn without the consent of the Authority for sixty (60) days after
the closing time oVf receiving the proposals.
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Four Rivers Sanitation Authority reserves the right to reject any or all proposals, or any part
thereof, or to accept any or all proposals, or any part thereof, or to waive any formalities in any
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proposals, deemed in the best interest of Four Rivers Sanitation Authority.
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The Authority will confirm any award decision in writing, to the successful proposer.
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Lisa Mittel
Assistant Director of Management Services
Four Rivers Sanitation Authority
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SECTION II
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GENERAL SPECIFICATIONS AND INSTRUCTIONS
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REQUEST FOR PROPOSALS #27-202
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SECURITY SERVICE - GUARD HOUSE
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GENERAL SPECIFICATIONS AND INSTRUCTIONS
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REQUEST FOR PROPOSALS #27-202
SECURITY SERVICE - GUARD HOUSE
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2.1 Important Dates
* Proposal Release Date: June 9, 2026 O
* Mandatory Pre-Proposal Meeting: 2:00 p.m., June 16, 2026
* Proposal Due Date: 4:00 p.m., June 30, 2026
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* Interviews: TBD
* Anticipated Award Date: July 27, 2026
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2.2 Proposal Preparation
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Where applicable, the respondent must submit their proposal on the forms the Authority
provides in this document. The respondent must complete all applicable blanks.
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Respondent may submit additional information as they believe necessary on their
stationery, under signature of the authorized representative who completes this
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document's forms.
If this Request for Proposals contains inconsRistencies or contradictions between sections,
Section III - Detailed Specifications supersede Section II - General Specifications, which
supersede Section I - Notice. No waUrranty is made or implied as to information
contained in these specifications.
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An authorized officer or individual must sign the proposal. The authorized signature must
be the individual owner of a proprietorship, a general partner of a partnership, or the
corporation officer who is Wauthorized to sign for a firm and whose title is affixed.
All prices and notations must be in ink or typewritten. The respondent may cross out
mistakes and type coErrections adjacent to the point of error. The person who signs the
proposal must initial such corrections, in ink. If the Authority finds a respondent's entry
to be illegible, it mIay, at its sole discretion, reject the proposal.
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2.3 Submission of Proposals
The AuthEority will not receive proposals in an electronic format, by e-mail or internet or
by facsimile. The respondent must return their proposal, clearly marked as "Request for
PropRosal #27-202: Security Service - Guard House". The Authority cannot ensure
that the sealed proposal will not be prematurely opened if the respondent does not
pr operly label their proposal envelope.
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Proposals sent via USPS or other package delivery service should be addressed to:
Four Rivers Sanitation Authority
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3501 Kishwaukee Street
Rockford, IL 61109
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If the respondent chooses to hand-deliver their proposal, it must be deposited in the Bid
Box or handed to the Customer Service receptionist in the lobby of the Graceffa
Administration Building, 3501 Kishwaukee Street, Rockford, IL 61109, between the hours
of 8:00 A.M. and 4:00 P.M., Monday through Friday, except for holidays.
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The Authority cannot represent or guarantee that any information submitted in response to
the Request for Proposals will be confidential. If the Authority receives a request for any
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document submitted in response to the Request for Proposals, the Authority's sole
responsibility will be to notify respondent of a request for such document to allow the
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respondent to seek protection from disclosure in a court of competent jurisdiction. No
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documentation will be provided under FOIA until the contract has been awarded.
2.4 Bid Security
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Each bid must be accompanied either by cash, an original certified or bank cashier's check
on a solvent bank or trust company, or a bidder's bond (form attached) from acceptable
surety, drawn to the order of the Four Rivers Sanitation Authority in anS amount of not less
than ten percent (10%) of the bid price, issued by a surety company licensed to conduct
business in the State of Illinois and named in the current listE of "Surety Companies
Acceptable On Federal Bonds" as published in the Federal Register by the Audit Staff
Bureau of Accounts, U.S. Treasury Department. Failure to Sprovide a Bid Security in the
amount specified will constitute sufficient cause for rejection of the bid.
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Within three (3) days after the opening of bids, the bid securities of all but the three lowest
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bidders will be returned. The bid security of the remaining two unsuccessful bidders will
be returned within three (3) days after the execution of the contract, or, if no such contract
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has been executed, within sixty (60) days after the date of opening of bids. The bid security
of the successful bidder will be returned only after he has duly executed the contract and
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furnished the required insurance.
2.5 Illinois Department of HumaPn Rights Registration Number
All proposers, regardless of location, must provide an Illinois Department of Human
Rights Registration Number wit h the proposal on the due date. This number must be
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written or typed on the line in the Fair Employment Affidavit of Compliance (included in
the documents you receive). The following link may be used to access the website where
the number can be obtained: https://dhr.illinois.gov/public-contracts.html
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2.6 Performance Bond
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The successful proposer must provide a Performance Bond acceptable to the Four Rivers
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Sanitation Authority. The performance bond must be for either 100% of the annual
contract pErice or for the successful respondent's unit price times the estimated number of
units, as applicable. The performance bond must be submitted annually on or before its
expiRration date, and within 10 business days of the award anniversary date for the entire
length of the Contract period.
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This Request for Proposals contains a Performance Bond form and Payment of Vendor
Bond for the successful proposer's use.
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If the successful proposer fails to provide acceptable bonds within the specified time they
F are in default.
2.7 Exceptions
Exceptions to any part of the requirements stated in this request must be clearly identified
as exceptions. The stated exceptions and any alternatives offered must be included in
Section 3 at the specific point at which the exception is taken (see "Proposal Response
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Format").
Submission of a Proposal indicates acceptance by the Proposer of the conditions Y
contained in this Request for Proposals, unless clearly and specifically noted in the
Proposal submitted and confirmed in the contract between FRSA and the ProposLer
selected.
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2.8 Proposal Response Format
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Submit three hard copies of the proposal and one copy on a flash drive. Proposal format
should conform to that prescribed below:
Section 1 - Required Documents S
1. Proof of required insurance (COI, additional insured endorsements)
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2. Qualification Form
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3. Proposal Form
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4. Fair Employment Practices Affidavit of Compliance
5. Forms of Affidavit
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Section 2 - Executive Summary/Overview
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Executive Summary - An executive summary detailing the Proposer's
competence, qualifications, pUast experience, and number of years providing
Security Service as described in this RFP. The summary should explain the
Proposer's understandinPg of the Authority's intent and objectives and how their
Proposal would achieve those objectives.
Section 3 - Main Body of Response
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Include a complete copy (all pages and content) of this RFP document and
Specifications document with all sections completed. A complete, point-by-
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point response is required; incomplete documents may be deemed
unresponsive and therefore eliminated from consideration.
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2.9 Taxes
This Authority is exempt, by law, from paying Federal Excise Tax and Illinois Retailers'
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Occupational Tax. Therefore, the respondent must exclude those taxes from their
proposal. The Authority's tax exemption number is E9992-3696. The respondent must
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include all applicable taxes in their proposal price.
2.10 Withdrawal of Proposals
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At any time prior to the scheduled proposal deadline, the respondent may withdraw their
proposal. In order to do so, they must submit a written request to the Director of
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Management Services.
F 2.11 Acceptance of Proposals/Form, Preparation, and Presentation of Proposals
If the proposal contains any omissions, erasures, alterations, additions or items not called
for in the itemized proposal, or contains irregularities of any kind, such may constitute
sufficient cause for rejection of proposal. In case of any discrepancy in the unit price or
amount proposed for any item in the proposal, the unit price as expressed in figures will
govern.
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The Authority may reject all or part of any or all proposals, for any reason. The Authority
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may accept all or part of any proposal or waive any formalities if it decides such action is
in the Authority's best interest.
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The Authority will only consider proposals that conform to the intent of this document. The
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Authority will reject proposals that contain one or more exceptions if the Authority
determines that non-conforming proposals deviate from the intent of these specifications.
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The Authority's decision is final, and the Authority's procurement procedures contain no
appeal provision.
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2.12 Laws and Regulations
The respondent who is awarded the contract must comply with all laws of the United
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States of America, the State of Illinois, and all lawful regulations of the Four Rivers
Sanitation Authority and the respective cities and villages in which the professional
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service and material supplied is to be performed respecting labor and compensation and
all other statutes, ordinances, rules and regulations appOlicable and having the force of the
law.
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A. Illinois Regulations
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1. In accordance with Illinois Public Act 102-0265, the Four Rivers Sanitation Authority is
required to make a good faith effort to collect and publish certain demographic
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information provided by vendors and subcontractors doing business with the Authority.
The Act requires FRSA to report whether a vendor or subcontractor is a minority,
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women, or veteran-owned business as defined by Illinois Law. In addition, the
Authority is required to disclo se if the business is certified as a small business under
federal Small BusinesWs Administration standards. The successful proposer will be
required to provide this information upon contract award.
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2. Public Act 96-929 (30 ILCS 570) provides that Illinois residents be employed on Illinois
public works proIjects, provided there has been a period of excessive unemployment
(5%) in theV State of Illinois as defined in the Act; and, further, that Illinois workers are
available and capable of performing the particular type work involved.
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3. Public Act 101-0221 requires that any party to a contract adopt and promulgate written
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sexual harassment policies that include, as a minimum, the following information:
a. the illegality of sexual harassment
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c. a description of sexual harassment, utilizing examples
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d. my (our) organization's internal complaint process including penalties
F e. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights and the Illinois Human Rights
Commission
f. directions on how to contact the Department and the Commission
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g. protection against retaliation as provided by Section 6-101 of the Illinois
Human Rights Act
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Upon request, this information must be provided to the Illinois Department of Human
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Rights and Authority.
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4. With regard to nondiscrimination in employment, the Contractor for this project will be
required to comply with the Illinois Fair Employment Practices Commission's Rules and
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Regulations.
5. The Contractor for this project must comply with the Occupational Safety and Health Act.
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6. The Contractor for this project must comply with the Federal Drug-Free Workplace Act.
7. Americans with Disabilities Act - The Contractor for this proEject will comply with all
applicable requirements of the Americans with Disabilities Act of 1990 (ADA). The
Contractor will hold harmless and indemnify Four SRivers Sanitation Authority
(AUTHORITY) and their representatives from all:
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a) suits, claims, or actions
b) costs, either for defense (including but not lPimited to reasonable attorney's fees and
expert witness fees) or for settlement
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c) damages of any kind (including but not limited to actual, punitive, and compensatory
damages)
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relating in any way to or arising out of the ADA, to which said firm is exposed or which
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it incurs in the execution of the contract.
2.13 Terms
A. Payments to the SuWccessful Respondent. If the Authority receives an acceptable
invoice for conforming materials prior to the fifth day of the month, the Authority will issue
payment before the fifth day of the succeeding month. If received on or after the fifth day
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of the month, payment will be issued the following month.
B. Default. In casIe of default, the Authority will procure the materials and service
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described in this Request for Proposals from other sources. The Authority to hold the
defaulting successful respondent responsible for any excess cost incurred. The defaulting
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successful respondent must make such payment no more than sixty (60) calendar days
after the Authority notifies the successful respondent, in writing, of such an occurrence.
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C. Delivery Hours. Unless otherwise specified, all items must be delivered to: Four
Ri vers Sanitation Authority, 3333 Kishwaukee Street, Rockford, Illinois, 61109, Monday
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through Friday, between the hours of 7:30 A.M. and 3:00 P.M., excluding holidays.
OIn the unlikely event that the Authority is picketed by its employees or by a third party, or
if any labor-management dispute between the Authority and its employees or third parties
F becomes known to the successful bidder, then in such event and during the course of any
such picketing or labor-management dispute, the successful bidder must continue to carry
out the terms and conditions of this contract as if such pickets were not present or such
labor-management dispute did not exist.
D. F.O.B. Point and Shipping Charges. All prices must be quoted F.O.B. destination,
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Four Rivers Sanitation Authority, 3333 Kishwaukee St., Rockford, Illinois, 61109.. All
shipping, handling and freight charges must be included in the proposal amount.
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E. Use of Authority Name Prohibited. In the absence of the Authority's written
permission, the successful respondent must not use the Authority's name in any form Lor
medium of public advertising.
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2.14 Quantities Estimated Only
The estimated quantities of the various items of work and materials, as set fOorth in the
bid form, is approximate only and is given solely to be used as a uniform basis for the
comparison of bids. The quantities actually required to complete the contr act work may
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be less or more than so estimated, and if awarded a contract for the work specified, the
Contractor further agrees that they will not make any claim for damages or for loss of
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profits or for an extension of time because of a difference between the quantities of the
various classes of work assumed for comparison of bids and quantities of work
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performed.
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2.15 Investigation
It is the responsibility of the respondent to make any and all investigations necessary to
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become thoroughly informed of what is required and specified in the proposal. No plea of
ignorance by the respondent of conditions thRat exist or that may hereafter exist as a result
of failure or omission on the part of the respondent to make necessary examinations and
investigations will be accepted on a basUis for varying the requirements of the Authority or
the compensation of the respondent.
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2.16 Addenda and Interpretation
No interpretation of the meaning of the Plans, Specifications, or other Contract Documents
will be made to any propWoser orally. Requests for interpretation must be emailed to
Purchasing@fourrivers.illinois.gov or mailed to Four Rivers Sanitation Authority, 3501
Kishwaukee Street, Rockford, Illinois, 61109. Any and all such interpretations and any
supplemental instructEions will be in the form of written addenda. To be given consideration,
such request must be received at least five (5) business days prior to the proposal due date.
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If the Authority issues written addenda, such addenda become part of the contract
documenEts. Not less than three (3) business days prior to the proposal due date, the
Authority will post the addenda, if any, on its website at fourrivers.illinois.gov, and distribute
the aRddenda via email to each recipient of the specifications, at either the:
* Email address to which the Authority emailed the original RFP document; or
R * Corrected email address prospective proposer furnished
A proposer that does not receive the Authority's addenda, and who has previously
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submitted a proposal, is not relieved from any obligation in the proposal they submitted.
2.17 Contract Form
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No more than ten (10) business days following the contract award, the successful
respondent must submit a completed Contract Form to the Authority's Director of
Management Services. The Contract Form is part of this Request for Proposals. By their
mutual agreement, the successful respondent and Authority may supplement this contract
form or replace it with an alternative document. If the successful respondent fails to
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