Security Guard Services

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	561612 - Security Guards and Patrol Services
Posted Date:	Dec 5, 2025
Due Date:	Jan 7, 2026
Solicitation No:	40004-23057
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Bid Number: 40004-23057

Date: December 5, 2025

FLETCHER TECHNICAL COMMUNITY COLLEGE

PURCHASING DEPARTMENT

1407 Hwy 311

Schriever, LA

(318) 678-6298

INVITATION FOR BID: Sealed bid, subject to the conditions herein stated and attached hereto, will be received

at this office until Wednesday, January 7, 2026 @ 2:00 P.M.CST and then publicly opened for furnishing the

items and/or services as described below for Fletcher Technical Community College.

DESCRIPTION

PROVIDE SECURITY GUARD SERVICES

AS PER ATTACHED SPECIFICATIONS

PLEASE FILL IN ALL BLANK SPACES

Terms will be _____________________ and shipment will be received within __________days after receipt of

order

In compliance with and subject to the conditions thereof, the undersigned offers and agrees if this bid be accepted

within 60 days from date of opening to furnish any or all of the items (or sections) at the price set opposite each

item (or section).

_______________________________

Vendor Name

___________________________________

Signature of Authority (Re:L.R.S. 39:1594)

______________________________

Address

__________________________________

Title

_______________________________

City, State, Zip

___________________________________

Tax Identification Number

______________________________

Telephone Number

__________________________________

Fax Number

___________________________________

Date

ACCEPTANCE/AWARD

_______________________

Date of Award and Execution

Recommendation:_______________________________________________________________________

Approved: _________________________________

Gayle Doucet

Director of Purchasing

INSTRUCTIONS TO

BIDDERS

Bid Forms

All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms provided,

properly signed. Bids submitted in the following manner will not be accepted.

Bid containing no signature indicating intent to be bound;

Bid filled out in pencil; and

Bid not submitted on the state’s standard forms.

Bids must be received at the address specified in the Invitation for Bids prior to bid opening time in order to be

considered. Any bid received after bid opening time will be retained in bid file unopened. Telegraphic and fax

alterations to bids received before bid opening time will be considered provided formal bid and written

alteration have been received and time-stamped before bid opening time.

Special Envelope

Ensure consideration, all bids should be submitted in the special bid envelope if furnished for that purpose. In

the event bid contains bulky subject material, the special bid envelope should be firmly affixed to the mailing

envelope.

Prices

The bidder must state the prices (written in ink, in figures) for which he proposes to furnish each item and

shall show the total extended amount for each based on the quantities shown. In case, however, of conflict

between the unit price and the extended amount, the unit price shall govern. Unit prices should be inclusive of

any freight charges.

F.O.B.

Bid should be FOB Destination/Agency, title passing upon acceptance of merchandise. Failure to comply with

this requirement may disqualify your bid.

Standard of Quality

Any product or service bid shall conform to all applicable Federal and State laws and regulations and the

specifications contained in the IFB. Unless otherwise specified in the IFB, any manufacturer’s name, trade

name, brand name, or catalog number used in specifications is for the purpose of describing the quality level

and characteristic required. Bidder must specify the brand and model number of the product offered in this bid.

Bids not specifying brand and model number shall be considered as offering the exact products specified in the

IFB.

Descriptive Information

Bidders proposing an equivalent brand or model shall submit with the bid information (such as illustrations,

descriptive literature, technical data) sufficient for FTCCC Purchasing to evaluate quality, suitability, and

compliance with the specifications in the IFB. Failure to submit descriptive information may cause bid to be

rejected. Any change made to a manufacturer’s published specifications submitted for a product shall be

verifiable by the manufacturer. If item(s) bid do not fully comply with specifications (including brand and/or

product number), bidder must state in what respect the item(s) deviate. Failure to note exceptions on the bid

form will not relieve the successful bidder(s) from supplying the actual products requested.

Manufacturer’s Numbers and Trade Names

Where manufacturer’s product is named or specified, it is understood that “or equal” shall apply, whether

stated or not. Such name and number is meant to establish the standard, type, quality, style, etc. FTCC shall

be the sole judge as to whether or not the equipment/supply offered is equal to that specified.

Bid Opening

Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award

will be given at the bid opening or during the evaluation process. Bids may be examined 72 hours after request

is made. Information pertaining to completed files may be secured by appointment only to the Purchasing

Dept. at FTCC. Copies of written bid tabulations will be furnished upon written request.

8. Award

Award will be made to the lowest responsible bidder, taking into consideration the quality of the

products to be supplied, their conformity with specifications, the purposes for which they are

required, and the time for delivery.

Fletcher Technical Community College reserves the right to award items separately, grouped or on

an all-or-none basis and to reject any or all bids and to waive any informalities.

9. Purchase Order

If any bid or bids are accepted, an initial purchase order or orders for the entire number of units or

part thereof, will be issued not later than thirty (30) days after receipt of bids by the Owner to the

lowest bidder offering products which, in the opinion of the College, meet the requirements of these

specifications. FTCC reserves the right to cancel any order resulting from this solicitation with 30

days written notice.

10. Conditions of Purchase Orders

We will not in any manner be responsible for goods delivered or work done for our account without

a written order. No allowance for boxing or crating. If you cannot fill order as directed, return for

advice. Quantities in excess of the order may be returned or held subject to shipper’s order, expense

and risk. By accepting the order you hereby warrant that the merchandise to be furnished hereunder

will be in full conformity with the specifications, drawing or sample and agree that this warrant shall

survive acceptance of the merchandise and that you will bear the cost of inspecting merchandise

rejected.

11. Inspection and Acceptance

Upon delivery of each item to the Agency, inspection of the item will be made by Fletcher

Technical Community College, or their representative, at the point of delivery, or in special cases, at

point of origin. Acceptance of the item will be made after inspection determines that all

requirements of the specifications and the proposal have been met.

12. Reject

All rejected goods will be at seller’s risk and expense, subject to seller’s prompt advice as to

disposition.

Unless otherwise arranged all rejected goods will be returned and charged back including all

transportation and handling costs. All packages must reflect the FTCC purchase order number or it

will be refused and returned at vendor’s expense.

13. Payment Terms

Cash discounts for less than 30 days or less than 1% or greater than 5% will be accepted, but will

not be considered in determining awards. On indefinite quantity terms contracts, cash discounts will

be accepted and taken but will not be considered in determining awards. Bids containing “payment

in advance” or “COD” requirements may be rejected. Payment is to be made within 30 days after

receipt of properly executed invoice or delivery, whichever is later. Invoices shall be submitted to:

Fletcher Technical Community College, Accounts Payable, 1407 Hwy 311, Schriever, LA, attn:

Martha Bardwell. We must pay from ORIGINAL, ITEMIZED invoices as required by the State

Legislative Auditor.

14. U.S. Taxpayer Identification Number

Enter your taxpayer identification number in the appropriate space on the Specifications and Bid

Form Page. For individuals and sole proprietors, this is your social security number. For other

entities, it is your employer identification number. PAYMENT CANNOT BE PROCESSED

WITHOUT YOUR TAX I.D. NUMBER.

15. Taxes

The State is exempt from sales/use tax. Vendor is responsible for including all applicable taxes in the

bid price.

16. New Products

Unless specifically called for in the IFB, all products for purchase must be new, never previously

used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular

product will be considered for purchase unless otherwise specified in the IFB. The manufacturer’s

standard warranty will apply unless otherwise specified in the IFB.

17. Contract Renewals

Upon Agreement of Fletcher Technical Community College Purchasing and the contractor, an open-

ended requirements contract may be extended for 2 additional 12-month periods at the same prices,

terms and conditions. In such cases, the total contract term cannot exceed 36 months.

18. Contract Cancellation

Fletcher Technical Community College has the right to cancel any contract, in accordance with

purchasing rules and regulations, for cause, including but not limited to , the following: (1) failure to

deliver with the time specified in the contract; (2) failure of the product or service to meet

specifications, conform to sample quality or to be delivered in good conditions; (3)

misrepresentation by the contractor;, (4) fraud, collusion, conspiracy or other unlawful means of

obtaining any contract with Fletcher Technical Community College; (5) conflict of contract

provisions with constitutional or statutory provisions of state or federal law; (6) any other breach of

contract.

19. Default of Contractor

Failure to deliver within the time specified in the bid will constitute a default and may cause

cancellation of the contract. Where the Fletcher Technical Community College Purchasing has

determined the contractor to be in default, FTCC Purchasing reserves the right to purchase any or

all products or services covered by the contract on the open market and to charge the contractor with

cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid

from the defaulting contractor will be considered.

20. Davis Bacon Act

The Davis-Bacon Act, United States Code, Title 40, Chapter 3, Section 276(a) requires all laborers

and mechanics employed by contractors and subcontractors who work on construction projects

financed by federal assistance to be paid wages not less than those established by the Secretary of

Labor for the locality of the project when required by federal grant program legislation.

21. Order of Priority

In the event there is a conflict between the Instructions to Bidders or General Conditions and the

Special Conditions, the Special Conditions shall govern.

22. Applicable Law

All contracts shall be construed in accordance with and governed by the laws of the State of

Louisiana.

23. EEOC COMPLIANCE

By submitting and signing this bid, bidder certifies that he agrees to adhere to the mandates

indicated by Title VI and VII of the Civil Rights Act of 1964, as amended; The Vietnam Era

Veteran’s Readjustment Assistance Act of 1974; Section 503 of the Rehabilitation Act of 1973;

Section 202 of Executive Order 11246, as amended; and The Americans with Disabilities Act of

1990, Title IX of the Education amendments of 1972, The Age Acts of 1975, and bidder agrees to

abide by the requirements of the American of Disabilities Act of 1990. Bidder agrees not to

discriminate in its employment practices, and will render services under any contract entered into as

a result of this solicitation without regard to race, color, religion, national origin, veteran status,

political affiliation, or disabilities, any act of discrimination committed by bidder, or failure to

comply with these statutory obligations when applicable, shall be grounds for termination of any

contract entered into as a result of this solicitation.

24. Special Accommodation

Any “Qualified Individual with a Disability” as defined by the American with Disabilities Act who

has submitted a bid and desires to attend the bid opening, must notify this office in writing not later

than 7 days prior to the bid opening date of their need for special accommodations. If the request

cannot be reasonable provided, the individual will be informed prior to the bid opening.

25. Indemnity

Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim or action,

or take other appropriate measure, to indemnify, and hold harmless, the state, its officers, its agents

and its employees from and against all claims and actions for bodily injury, death or property

damages caused by the fault of the contractor, its officers, its agents, or its employees. Contractor is

obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its

employees, however, the contractor shall have no obligation as set forth above with respect to any

claim or action from bodily injury, death or property damages arising out of the fault of the state, its

officers, its agents or its employees. Contractor agrees to investigate, handle, respond to, provide

defense for and defend any such claims, demand, or suit at its sole expense and agrees to bear all

other costs and expenses related thereto, even if it (claims, etc.) is groundless, false or fraudulent.

The State of Louisiana may, but is not required to, consult with the Contractor in the defense of

claims, but this shall not affect the Contractor’s responsibility for the handling of and expenses for

all claims.

26. In accordance with the provisions of R.S. 39:2182, in awarding contracts after August 15, 2010,

any public entity is authorized to reject a proposal or bid form, or not award the contract to, a

business in which any individual with an ownership interest of five percent or more, has been

convicted of, or has entered a plea of guilty or nolo contendere to any state felony or equivalent

federal felony crime committed in the solicitation or execution of a contract or bid awarded under

the laws governing public contracts under the provisions of Chapter 10 of Title 38 of the Louisiana

Revised Statues of 1950, Professional, Personal, Consulting, and Social Services Procurement under

the Provisions of Chapter 16 of Title 39, or the Louisiana Procurement Code under the provisions of

Chapter 17 of Title 39.

27. Federal Clauses, If Applicable

28.ANTI-KICKBACK CLAUSE

The Contractor hereby agrees to adhere to the mandate dictated by the Copeland “Anti-Kickback” Act which

provides that each Contractor or subgrantee shall be prohibited from inducing, by any means, any person

employed in the completion of work, to give up any part of the compensation to which he is otherwise entitled.

29.CLEAN AIR ACT

The Contractor hereby agrees to adhere to the provisions which require compliance with all applicable

standards, orders or requirements issued under Section 306 of the Clean Air Act which prohibits the use under

non-exempt Federal contracts, grants, or loans of facilities included on the EPA list of Violating Facilities.

30.ENERGY POLICY AND CONSERVATION ACT

The Contractor hereby recognizes the mandatory standards and policies relating to energy efficiency which are

contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation

Act (P.L. 94-163).

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number	Description	Date Issued	Bid Open Date/Time
40004-23057	Security Guard Services Original: 40004-23057	12/05/2025	01/07/2026 2:00:00 PM CT

Department	+- Comm/Tech College - L.E. Fletcher Technical Community College
Section	Procurement
Dept Code	40004
Contact	Nancy Clement
Address	1407 Highway 311 Schriever, LA 70395
Phone	985-448-7915
Fax	985-446-3308
Email	nancy.clement@fletcher.edu
URL	http://www.fletcher.edu/

Security Guard Services

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