Security Camera Upgrade and Installation

Agency: City of Wheat Ridge
State: Colorado
Type of Government: State & Local
NAICS Category:
  • 561621 - Security Systems Services (except Locksmiths)
Posted Date: Feb 23, 2020
Due Date: Mar 3, 2020
Solicitation No: RFP-20-02
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number bid due date status
Security Camera Upgrade and Installation
MARCH 3, 2020 by 2:00 PM OUR CLOCK
Inquiry deadline, February 20, 2020 by 2:00 PM

Attachment Preview

REQUEST FOR PROPOSALS
RFP-20-02
SECURITY CAMERA UPGRADE & INSTALLATION
PROPOSAL DUE DATE:
TUESDAY, MARCH 3, 2020 BY 2:00 PM OUR CLOCK
MANDATORY PRE-PROPOSAL SITE VISIT:
FRIDAY, FEBRUARY 14, 2020 AT 9:00 AM
SEALED PROPOSALS MUST BY MAILED OR DELIVERED TO:
City of Wheat Ridge Municipal Building
Attn: Kirby Hollums
BID – Purchasing & Contracting Division
7500 W. 29th Avenue
Wheat Ridge, CO 80033
Phone: 303-235-2885
DOCUMENTS PREPARED BY:
INFORMATION TECHNOLOGY DIVISION
PURCHASING & CONTRACTING DIVISION
IMPORTANT: PLEASE READ ENTIRE DOCUMENT
Per the attached specifications, terms, and conditions.
PLEASE DO NOT REMOVE ANY PAGES FROM THIS BID DOCUMENT
TABLE OF CONTENTS
PAGE #:
COVER PAGE....................................................................................................................................................... 1
TABLE OF CONTENTS ........................................................................................................................................ 2
ADVERTISEMENT ................................................................................................................................................ 3
STATEMENT OF WORK ...................................................................................................................................... 5
PROPOSAL SUBMISSION ................................................................................................................................... 6
EVALUATION CRITERIA...................................................................................................................................... 6
SELECTION PROCESS ....................................................................................................................................... 7
ANTICIPATED SCHEDULE .................................................................................................................................. 8
INFORMATION TO PROPOSERS ....................................................................................................................... 8
FORMS
PROPOSER INFORMATION FORM............................................................................................................... 15
CERTIFICATE OF ILLEGAL ALIEN FORM..................................................................................................... 16
NON-DISCRIMINATION ASSURANCE FORM ............................................................................................... 17
NON-COLLUSION AFFIDAVIT........................................................................................................................ 18
VENDOR’S QUALIFICATION FORM ............................................................................................................. 19
SAMPLE AGREEMENT................................................................................................................................... 21
ATTACHMENTS
ATTACHMENT A – SUBMITTAL CHECKLIST........................................................................................... 27
ADDENDUM (if applicable)
RFP-20-02, Security Camera Upgrade
Page 2
REQUEST FOR PROPOSALS
RFP-20-02
SECURITY CAMERA UPGRADE AND INSTALLATION
Proposal Due Date: TUESDAY, MARCH 3, 2020, BY 2:00 PM OUR CLOCK
Project Overview: The City of Wheat Ridge IT Division is seeking to contract with a vendor for the replacement
of 39 existing analog security cameras, and replacing them with Axis IP cameras. The budget is $85,500.
Mandatory Pre-Proposal Site Visit: There will be a mandatory pre-proposal site visit of the areas where the
work will be performed. This is scheduled for Friday, February 14th at 9:00 AM, in the lobby conference room of
the Wheat Ridge Municipal Building, 7500 W 29th Ave, Wheat Ridge, CO 80033.
Minimum Requirements: Awarded firm must have a valid City of Wheat Ridge Business/Use Tax license prior
to starting the project. This service requires compliance with both the “Illegal Alien” provisions of CRS8-17.5-101
and “Non-Discrimination Assurance” of Title VI Regulations at 49 CFR Part 21 (forms included in bid documents).
Interested firms shall have been in business in the Denver area for a minimum of three (3) years.
Deadline for Questions: THURSDAY, FEBRUARY 20, 2020, BY 2:00 PM. Email questions to Kirby Hollums
at khollums@ci.wheatridge.co.us
Submit Bids to:
City of Wheat Ridge Municipal Building
Attn: Kirby Hollums
BID - Purchasing & Contracting Division
7500 W 29th Avenue
Wheat Ridge, CO 80033
Point of Contact: Kirby Hollums, Buyer II, khollums@ci.wheatridge.co.us (email is the preferred method of
communication), or phone 303-235-2885. Do not contact the requesting department or any member of the
selection committee.
Proposals Due: TUESDAY, MARCH 3, 2020 BY 2:00 PM OUR CLOCK. THERE IS NO PUBLIC OPENING.
Late receipt of bids will not be considered regardless of postmark. It is the responsibility of the offeror to ensure
the proposal is received in the Purchasing Office on or before the due date and time.
Submit to:
City of Wheat Ridge Municipal Building
Attn: Kirby Hollums
BID – Purchasing & Contracting Division
7500 W. 29th Avenue
Wheat Ridge, CO 80033
The City only accepts proposals in hardcopy format. Fax, email, or other electronic means are not
acceptable. Sealed proposals must include: one (1) marked “Original” and three (3) copies of the proposal, for a
total of four (4) complete sets.
Mark envelopes: RFP-20-02 Security Camera Upgrade
Comments: All proposals must be sealed, and will be validated upon receipt. No proposals will be accepted after
the due date and time. Proposals received after the specified opening time will be filed unopened. The City of
Wheat Ridge reserves the right to reject any and all qualifications or any part, and to waive any formalities or
informalities to make an award in the best interest of the City.
RFP Documents: Available on the RMEPS a division of BIDNET www.rockymountainbidsystem.com or call 1-
800-677-1997 x 214 or visit the City Website for project documents and updates: www.ci.wheatridge.co.us
RFP-20-02, Security Camera Upgrade
Page 3
Kirby Hollums, Buyer II
Publish Dates:
City website
RMEPS
Date: February 7, 2020
Date: February 7, 2020
RFP-20-02, Security Camera Upgrade
Page 4
RFP-20-02
PROPOSAL REQUIREMENTS / SELECTION CRITERIA
Security Camera Upgrade and Installation
Point of Contact: Kirby Hollums, Buyer II, khollums@ci.wheatridge.co.us, or phone 303-235-2885. Do not contact
the requesting department or any member of the selection committee.
I. INTRODUCTION
A. General
The City of Wheat Ridge (the “City”) Municipal Building is located in the northwest Denver metropolitan area, with
municipal offices at 7500 W 29th Avenue, Wheat Ridge, CO 80033. The City’s area consists of about nine square
miles of rolling land adjacent to Interstate 70 transportation corridor between Denver and the Rocky Mountains.
The topography is somewhat unique, with a natural ridge traversing the City. The City is a suburban community of
approximately 33,000 residents. The City is a home-rule municipality with eight council members, and a city
manager and mayor form of government.
B. Background
The cameras and cables currently in use were installed in 2007 and rely on analog technology. The City wants to
upgrade its existing security camera network to include high resolution digital cameras in preparation for a software
upgrade to AMAG Symmetry 9.x. The City is currently on AMAG Symmetry 8.1. Network topology is 100 Mbps
Fiber connections to and from each site to either AMAG Server at City Hall or Recreation Center. Local LAN is
1000 Mbps. No additional camera licenses are required.
C. Objectives
The City of Wheat Ridge IT Division is seeking to contract with a vendor for the removal of 39 existing analog
security cameras and video and power cables, including 29 exterior and 10 interior cameras, and replace them
with 39 AMAG Symmetry V8.1/9.x compatible Axis IP cameras and cables. The Wheat Ridge IT Division has
determined that the existing analog cameras and cables need to be replaced. The awarded vendor will be required
to remove and destroy/recycle all existing cameras, edge network video server (ENVS), video and power cables,
then properly install new Axis IP cameras and Category 6 Yellow Jacket plenum rated cables to terminate at Cat6
patch panels, all provided by the vendor.
II. SPECIFICATIONS and STATEMENT OF WORK
All work will be conducted during normal business hours, 7:30 AM to 5:30 PM, Monday through Friday. Prior to
starting work the awarded Contractor will be required to provide proof of assigned staff having passed a criminal
background check.
1. Programming of all IP Cameras into the AMAG Symmetry System v.8.1.
Removal of all programming of analog cameras.
Test and verification that video is recording and retrievable.
2. Installation of yellow plenum CAT6 cable & IP POE cameras.
3. Where applicable, paint camera conduits to match existing color of building to which they are attached.
4. Demolition of existing analog cameras, low voltage power cables, analog video cables and ENVS.
5. Provided updated As-Builts from pre-existing CAD file and PDF files.
6. 1 year warranty on workmanship and installation.
RFP-20-02, Security Camera Upgrade
Page 5

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