Securing Vacant Buildings

Agency:	City of Kalamazoo
State:	Michigan
Type of Government:	State & Local
Posted Date:	Dec 8, 2023
Due Date:	Dec 21, 2023
Solicitation No:	Reference number: 91065-006.0
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Closing date December 21, 2023, 04:30 PM

Reference number 91065-006.0
Status Open
Summary It is the intent of the City to enter into a two (2) year term contract for the securing of vacant and abandoned buildings from casual entry at various locations throughout the City.

91065-006.0 Bid Document (PDF, 405KB)

SCOPE OF SERVICES

The Contractor shall furnish supervision, all labor, equipment, supplies and materials necessary to perform satisfactorily the securing of vacant and abandoned buildings from casual entry as requested by the Project Manager (or designee) during the times as specified herein. All services and safety precautions shall meet the highest industry standards, City codes, and rules, laws and regulations including OSHA and MIOSHA.

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Department of Management Services

Purchasing Division

241 West South Street

Kalamazoo, MI 49007-4796

Phone: 269.337.8020

Fax: 269.337.8500

www.kalamazoocity.org

REQUEST FOR QUOTE

THIS IS NOT AN ORDER

PROJECT: Two Year Term Contract for Securing Vacant Buildings

QUOTE REFERENCE NO: 91065-006.0

DEPARTMENT CONTACT: Roger Iveson, Project Coordinator at (269) 337-8560

DEPT: CP&ED - Code Administration

ISSUE DATE: December 8, 2023

QUOTE RETURN DATE: December 21, 2023 (at the end of business day)

SUBMITTAL INSTRUCTIONS: Return on or before date above. Mark envelope – Quotation – Secure

Vacant Buildings and due date. This quote may also be faxed to (269) 337-8500 or emailed to

cokpurchasing@kalamazoocity.org.

STATEMENT OF NO QUOTE

If you do not respond to this inquiry within the time set for the quote due date and time noted, it will be

assumed that you can no longer supply this commodity/service, and your name will be removed from

this bid list.

_____

Specifications are unclear (explain below).

_____

We are unable to meet specifications.

_____

Our schedule would not permit us to perform.

_____

We do not offer this product or service.

_____

Remove us from your bidders list for this commodity or service.

REMARKS: ___________________________________________________________________________

SIGNED: _________________________________ NAME: ___________________________________

(Type or Print)

TITLE: __________________________________ DATE: ___________________________________

FIRM NAME: _________________________________________________________________________

(if any)

ADDRESS: _____________________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: _________________________________ FAX: _____________________________________

EMAIL: ______________________________________________________________________________

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS

Securing Vacant Buildings

Page 2

Bid Reference No: 91065-006.0

SECTION I

INSTRUCTIONS FOR QUOTES

1. EXAMINATION OF BID DOCUMENT-Before submitting a quote, vendors shall carefully

examine the specifications and shall fully inform themselves as to all existing conditions and

limitations. The vendor shall indicate in the quote the sum to cover the cost of all items included on

the quote form.

2. PREPARATION OF QUOTE-The quote shall be legibly prepared in ink or typed. If a unit price or

extension already entered by the vendor on the Quote and Award form is to be altered, it shall be

crossed out and the new unit price or extension entered above or below and initialed by the vendor

with ink. The quote shall be legally signed and the complete address of the vendor given thereon.

All quotes shall be tightly sealed in an envelope plainly marked SEALED QUOTE and identified by project name, quote

opening date and time. Quotes opened by mistake, due to improper identification, will be so documented and resealed.

The Purchasing Division will maintain and guarantee confidentiality of the contents until the specified opening date and

time. Quotes submitted by Fax machine will not be accepted.

3. EXPLANATION TO VENDORS-Any binding explanation desired by a vendor regarding the

meaning or interpretation of the Request for Quotes (RFQ) and attachments must be requested in

writing, at least 5 days before the bid opening so a reply may reach all prospective vendors before

the submission of bids. Any information given to a prospective vendor concerning the RFQ will be

furnished to all prospective vendors as an amendment or addendum to the RFQ if such information

would be prejudicial to uninformed vendors. Receipt of amendments or addenda by a vendor must be

acknowledged in the quote by attachment, or by letter or fax received before the time set for opening

of quotes. Oral explanation or instructions given prior to the opening will not be binding.

4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be

considered in evaluating quotes for award. Offered discounts of less than thirty (30) days will be

taken if payment is made within the discount period, even though not considered in evaluation of the

quote.

5. WITHDRAWAL OF QUOTES-Quotes may be withdrawn in person by a vendor or authorized

representative, provided their identity is made known and a receipt is signed for the quote, but only if

the withdrawal is made prior to the exact time set for receipt of quote. No quote may be withdrawn

for at least ninety (90) days after bid opening.

6. ALTERNATE QUOTES-Vendors are cautioned that any alternate quote, unless specifically

requested or any changes, insertions or omissions to the terms and conditions, specifications or any

other requirement of this RFQ may be considered non-responsive, and at the option of the City, result

in rejection of the alternate quote

7. LATE QUOTES-Any quote received at the office designated herein after the exact time specified for

receipt will not be considered. (Note: The City reserves the right to consider quotes that have been

determined by the City to be received late due to mishandling by the City after receipt of the quote and

no award has been made.)

8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall

prevail.

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS

Securing Vacant Buildings

Page 3

Bid Reference No: 91065-006.0

SECTION II

QUOTE FORM

The undersigned having become thoroughly familiar with all of the quote/contract documents incorporated

herein, the project site and the location conditions affecting the work, hereby proposes to perform everything

required to be performed in strict conformity with the requirements of these documents, and to provide

supervision, all labor, equipment, supplies and materials necessary to perform in a professional manner the

securing of vacant and abandoned buildings as specified herein for the unit prices as stated below:

ITEM #

TYPE OF WORK

1. Standard Response Board/Otherwise Secure first opening

UNIT PRICES (per occurrence)

Year 1

Year 2

$___________ $___________

2. Board each additional, same trip, lower floor

$___________ $___________

3. Board each additional, same trip, upper floor

$___________ $___________

4. Remove/Replace existing door latch set, keyed alike

$___________ $___________

5. Install hasp on existing door & jamb.

$___________ $___________

6. Resecure existing board

(utilizing the same board located at property)

$___________ $___________

7. Other work* (minor demo., carpentry, etc.) Labor @ $/hr.

$___________/hr.

Contractor invoice will include itemized list of necessary

materials and equipment showing reasonable costs for same.

$___________/hr.

8. Priority Request Surcharge

(Respond within 24 hours of request)

$___________ $___________

9. High Priority Request Surcharge

(Respond within 4 hours of request)

$___________ $___________

NOTE: Two or more immediately adjacent opening(s) totaling four (4) x eight (8) foot or

smaller shall be noted as such but considered to be and invoiced as one opening.

All of the above unit prices shall remain firm for the respective twelve (12) month periods after award date.

I, the Contractor, by my signature ______________________________, hereby certify that I shall respond on

site and complete all work within the time frame as specified herein on an ongoing basis.

Contractor has examined and carefully studied the bidding documents and attachments, and acknowledges

receipt of the following addenda:

Addendum No:

_________ __________ __________ __________ __________

Dated:

_________ __________ __________ __________ __________

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS

Securing Vacant Buildings

Page 4

Bid Reference No: 91065-006.0

Contractor shall provide all of the information as requested herein with their bid. Failure to do so and/or

failure to provide post-bid requested information may be cause for rejecting the bid as non-responsive.

By my signature below, I certify that the firm bidding on this contract, when making hiring decisions, does

not use a past criminal conviction as a bar to or preclude a person with a criminal conviction from being

considered for employment with the bidding firm unless otherwise precluded by federal or state law. I further

certify that I have read and agree to be bound by the provisions of the City’s Non-Discrimination Clause

found in Appendix A and as updated by City Ordinance 1856.

Signed: ______________________________________ Name: _________________________________

Title: _______________________________________

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS

Securing Vacant Buildings

Page 5

Bid Reference No: 91065-006.0

SUB-CONTRACTING INFORMATION

Using the table below provide information regarding the sub-contractors that will be working to fulfill the requirements

of this contract. Submit as complete a list as possible at the time of your bid. You will have two business days after the

bid opening to update the list as needed. The information provided will be used for evaluating your bid and to assist in

determining if you qualify as a Kalamazoo County Bidder.

INSTRUCTIONS:

Nature of Contract - State a brief description of the work or product that will be provided.

BIDDER – Provide the percentage of services or construction activity that will be provided by your firm.

Subcontractors:

• Provide the Name and Address for each subcontractor providing services or construction activities for this

contract.

• Indicate with YES or NO under the “Local?” box if they qualify as a “Kalamazoo County bidder” (see local

preference certification page)

• Provide the percentage for the dollar amount of the contract work they will be performing.

If there are not enough lines in the table below make additional copies as needed.

Nature of Contract:

Subcontractor Name/Address

Local?

BIDDER

% Of Total

Contract

Does this List of Subcontractors need to be updated after the bid opening? Yes ______ No ______

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Securing Vacant Buildings

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