Seating Kits

Agency:	Iowa Prison Industries
State:	Iowa
Type of Government:	State & Local
NAICS Category:	337127 - Institutional Furniture Manufacturing
Posted Date:	Jun 4, 2025
Due Date:	Jul 2, 2025
Solicitation No:	RFP-120
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

lowa Prison lndustries

Form: RFPSU89-16-09

REQUEST FOR PROPOSAL SUBMISSION DOCUMENT

RFP Coven Sxerr

Administrative lnformation:

Seating kits

IOWA PRISON INDUSTR!ES

405 North High Street

Anamosa, lA 52205

Seating kits to use in our chair manufacturing operations

Christina Greif

Name:

lowa Prison lndustries

Mailing Address: Office of Purchasing

406 North High Street

Anamosa, lA 52205

Phone: 3t9-462-3706

Email: christina.greif@

lsl Posts Notice of RFP on TSB website

lSl Posts RFP at www.iaprisonind.com

lSl Posts Terms & Conditions, addendas and other relevant documents at

www.iaprisonind.com

Questions regarding this RFP due in writing by email

Answers will be posted on the lPl website

Bid Proposals Due

Anticipated Date to issue Letter of lntent to Award

Anticipated Date to execute contract

Number of Copies of Bid Proposals Required to be Submitted:

Email to: iowaprisonindbids@iowa.eov and to ann.baughman@iowa.eov or a copy mailed

to each of the following:

1. ANN BAUGHMAN - IPI 1445 E GRAND AVE DES MOINES, IA 50316

2. CHRISTINA GREIF - IPI 406 N HIGH STREET ANAMOSA, IA 52205

Physicalmailed bids must be received by 2:00 pm71212025

Bid Proposal Securitv, if anv:

Firm Bid ProposalTerms

Minimum Number of Days following the deadline for submitting bid proposals that the

Contractor guarantees all bid proposal terms, including price, will remain firm;

sl30l202s

6141202s

6l412O2s

6lLLl2O2s

6lL6l202s

71021202s

7191202s

7lL6l202s

SN/A

minimum # of days:

180

Page 1 of 11

lowa Prison lndustries

Formr RFPSUg9-16-09

PRICE SHEET

Purchasing Contact Person:

Christina Greif

Phone: 319-452-3705

Email: christina.greif @iowa.gov

This form must be completed, signed

and returned with allother required

documents byclose of business on the

due date stated.

REQUEST FOR

PROPOSAL

IOWA PRISON INDUSTRIES

405 N High Street

Anamosa, lowa 52205-0010

3L9-462-3706

THIS IS NOT AN ORDER

RFP fl 120

Pate No.

Complete this form and retum to lPl

per instructions provided in this RFP.

fwittbeopenedat

lowa Prison lndustries, Office of

Purdrasing Anamosa, la.

oN7l2lmzs

. SEE DETAI[S lN THE SPECIFICATION SECTION PAGES 6-9

o AtL PRICING MUST BE SUBMITTED PER CHAIR KIT AND MUST INCLUDE A DATA SHEET

WITH PICTURE OF EACH CHAIR

r SPECIFIC CHAIR tINES LISTED BELOW ARE PROVIDED ONLY AS EXAMPIES OF

SPECIFICATIONS, QUALITY AND STYTES THAT lPl l5 SEEKIND; LISTS ARE NOT INTENDED

TO LIMIT RESPONSES TO SPECIFIC CHAIR LINES AND MANUFACTURERS ARE

ENCOURAGED TO PROVIDE MULTIPLE OPTIONS TO SATISFY OUR REQUIREMENTS.

. A[[ PRICING MUST BE SUBMITTED PER CHAIR KIT AND INCLUDE A DATA SHEET WITH

PICTURE OF EACH CHAIR

. A SAMPLE CHAIR MAY BE REqUESTED AFTER BID EVALUATION AND THIS SAMPLE

WOULD BE AT THE VENDOR'S EXPENSE.

. REPLACEMENT PARTS MUST BE AVAILABLE FOR PURCHASE

By submitting a solicitation response, the vendor certifies the items offered for sale herein do not include

any foam products (polystyrene) manufactured with chlorofluorocarbons, when such items are specified

for use as food product containers.

It is not the intent of the office of purchasing to rule out competition in the specifications so listed.

Proposals from other manufacturers' standard unit of production will be acceptedj however, any

deviations must be noted.

Preference

By virtue of statutory authority, a preference will be given to products and provisions grown and coal

produced within the state of lowa. Preference application:Tied responses to solicitations, regardless of

the type of solicitation, are decided in favor of lowa products and lowa-based businesses per 11 tAC

10s.s( 1)-(2), ros.r2l4).

Payment Terms: NET 60 DAYS

_ We agree to make DELIVERY in

FOB:

days.

SPECIAI INSTRUCTIONS

. Each item must be priced separately.

. All prices must be on a delivered basis; if not

then a separate estimated freight charge must

AUTHORIZED SIGNATURE

FIRM NAME

EMAIL ADDRESS

Page 2 of 11

lowa Prison lndustries

Form: RFPSU89-16-09

be included for each kit.

A DD RESS

Delivering to Des Moines, lA

. Proposals to be in unit of measure specified.

. All items in this form must be filled in.

. Bidder agrees that if awarded a contract to supply

CITY

STATE ZIP CODE

any part of the above listed material, bidder will

not engage in any discriminatory employment PHONE NO

FAX NO

practices based upon race, color, creed, religion

or national origin and that they will in all contracts

comply with all statutes of the State of lowa

against discrlmination. Failure to do so could be

deemed a breach of contract.

Page 3 of 11

lowa Prison lndustries

Form: RFPSU89-16-09

lntroduction & Administrative lnformation

1.1

Purpose

The purpose of this Request for Proposal is to solicit bids from qualified providers to provide the

goods and/or services identified on the RFP cover sheet and in the attached specification and

delivery instructions. Any contract(s) resulting from the RFP shall not be an exclusive contract.

L,2

!nstructions to Bidder

For further clarifications and directions in responding to this Request for Proposal refer to the

RFP Clarifications Document posted at the lowa State (Prison) lndustries website

www.iaprisonind.com under Purchasing, Bids & Proposals. Click on the above referenced RFP

number, Some items described in the RFP Clarifications Document may or may not be required

at the time of submission by Bidder and may be required by lowa State (Prison) lndustries at a

later date. All submission requirements for this Request for Proposal will be identified within this

Request for Proposal Submission Document.

1.3

Procurement Timetable

The dates provided in the procurement timetable on the RFP cover sheet are provided for

informational and planning purposes; however, lowa Prison lndustries reserves the right to

change the dates. lf lowa Prison lndustries changes any of the deadlines for Vendor submissions,

lowa Prison lndustries will issue Addenda to the RFP. Bidders are advised to check the lPl

website for such addenda postings.

L.4

Submission of Bid Proposals

lowa Prison lndustries must receive the Bid Proposal at the Purchasing Agent's address identified

on the RFP Cover Sheet before or on the bid proposal due date listed on the RFP cover sheet.

This is a mandatory requirement and will not be waived by lowa Prison lndustries. Electronic

mail submission is preferred.

Contractors must furnish all information necessary to evaluate the Bid Proposal. Bid proposals

thatfail tomeetthemandatoryrequirementsoftheRFPmaybedisqualified. Verbal information

provided by the Contractor shall not be considered part ofthe Contractor's Bid Proposal unless it

is reduced to writing.

lf a Contractor proposes more than one method of meeting these requirements, each shall be

labeled and submitted separately. Each will be evaluated separately.

The costs of preparation and delivery of the Bid are solely the responsibility of the contractor.

All bids shall become the property of lSl and shall not be returned.

1.5

Bid Proposal Opening

lowa Prison lndustries will open Bid Proposals after the deadline for submission of Bid Proposals

has passed. The Bid Proposalswill remain confidential until the Evaluation Committee has

reviewed all of the Bid Proposals submitted in response to this RFP and lowa Prison lndustries

has announced a notice of intent to award a contract. See lowa Code Section 72.3. The names of

Contractors who submitted tlmely Bid Proposals will be publicly available after the Bid Proposal

opening. The announcement of Contractors who timely submitted Bid Proposals does not mean

that an individual Bid Proposal has been deemed technically compliant or accepted for

evaluation.

Page 4 of t1

lowa Prison lndustries

FormrRFPSU89-1G09

1.6

Reiection of Bid Proposals

lowa Prison lndustries reserves the right to reject any or all Bid Proposals, in whole and in part,

received in response to this RFP at any time prior to the execution of a written contract.

lssuance of this RFP in no way constitutes a commitment by lowa Prison lndustries to award a

contract-

1.7

Acceptance ofTerms and Conditions

The Contractor shall specifically agree that the Bid Proposal is predicated upon the

acceptance of all terms and conditions stated in the RFP. lf the Contractor ob.iects to any term or

condition, the Contractor must specifically refer to the RFP page, and section. Objections or

responses that materially alter the RFP may be deemed non-responsive and disqualify the

Contractor.

1,8

CertificationLetter

The Contractor shall sign and submit with the Bid Proposal the document included as

Attachment fl (Certification Letter) in which the Contractor shall make the certifications

included in Attachment #L.

1.9

Authorization to Rel€ase lnformation

The Contractor shall sign and submit with the Bid Proposal the document

included as Attachment fl2 (Authorization to Release lnformation Letter) in which the

Contractor authorizes the release of information to lowa State (Prison) lndustries.

1.10

Firm Bld ProposalTerms

By submitting a response to this RFP the Contractor guarantees the availability of the goods

and/or services offered and that all Bid Proposal terms, including price, will remain firm a

minimum of 60 days following the deadline for submitting Bid Proposals.

A 30-day notice must be given when changing any pricing or details of the contract.

Tied Responses

Tied responses to solicitations, regardless of the type of solicitation, are decided in favor of lowa

products and lowa-based businesses.

Preference

By virtue of statutory authority, a preference will be given to products and provisions grown and

coal produced within the state of lowa. Preference application: Tied responses to solicitations,

regardless of the type of solicitation, are decided in favor of lowa products and lowa-based

businesses per 11 IAC 105.5(1)-(2), 105.12(4).

Page 5 of 11

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also

number	description	closing date	documents
RFP-120	Seating Kits	07/02/2025	RFP 120 Sheet