Seal Coat Program

INVITATION TO BID (ITB)
Cut along the outer border and affix this label to your sealed proposal envelope to
identify it as a "Sealed Proposal". Be sure to include the name of the company
submitting the Proposal.
SEALED BID DO NOT OPEN
BID No. RFB #274-26
FY26 Seal Coat Program
BID OPENING: April 14, 2026 @ 10:00 A.M.
CT For Information Contact:
Hunt County Purchasing Department
(903) 408-4292
thimes@huntcounty.net
Company Name:
Contact Name:
Telephone Number:
Proposals must be delivered to:
Tammy D. Himes
Purchasing Agent
2507 Lee Street, Room 104
Greenville, Texas 75401-1097

COUNTY OF HUNT, TEXAS
SPECIFICATIONS, CONTRACT DOCUMENTS AND PLANS
FOR
FY26 SEAL COAT PROGRAM
Bid Number RFB # 274-26
MARCH 2026

ROADWAY IMPROVEMENTS
TO
FY26 SEAL COAT PROGRAM
BID NUMBER RFB #274-24
TABLE OF CONTENTS
INSTRUCTIONS TO BIDDERS
PROPOSAL AND BID SCHEDULE
CONTRACT AGREEMENT
PERFORMANCE BOND
PAYMENT BOND
INSURANCE CERTIFICATES
GENERAL CONDITIONS OF THE AGREEMENT
SPECIAL CONDITIONS
GOVERNING TECHNICAL SPECIFICATIONS
PROJECT EXHIBITS & PLANS
BID FORMS
TC-1

COUNTY OF HUNT, TEXAS
ROADWAY IMPROVEMENTS
FY26 SEAL COAT PROGRAM
Bid Number RFB # 274-26
INSTRUCTIONS TO BIDDERS
Sealed bids will be received in the office of the Hunt County Purchasing Department, 2507 Lee Street,
Room 104, Greenville, Texas 75401 until 2:00 PM CST, Tuesday, April 14, 2026, at which time bids
will be publicly opened and read aloud for furnishing all necessary materials, machinery, equipment,
superintendence, and labor for the FY26 SEAL COAT PROGRAM for Hunt County, Texas.
This bid is intended to establish a one-year unit-price contract for the Hunt County FY26 Seal Coat Program.
Specific road locations and quantities are not known at the time of bidding. Work will be assigned throughout the
one-year contract period by written work orders issued by Hunt County. Hunt County does not guarantee a
minimum quantity of work under this contract.
Bidders must submit a Bid Bond issued by a bonding company satisfactory to Hunt County, payable
without recourse to the order of Hunt County in an amount not less than five percent (5%) of the largest
possible bid submitted as a guaranty that Bidder will enter into contract and execute Bond and Guaranty
in the forms provided within ten (10) days after Notice of Award of Contract to him. Bids without
required bid bond will not be considered.
The successful bidder shall furnish a Performance Bond and Payment Bond in the amount of one
hundred percent (100%) of the contract price in accordance with Texas Government Code Chapter 2253.
Contracts under $25,000 are exempt from bonding requirements.
All lump sum and unit prices must be stated in both script and figures on the FORMS
PROVIDED. All other forms and signatures are required. Bids not containing the required
certification and/or authorized signature will be rejected.
Hunt County reserves the right to reject any or all bids and to waive formalities. In case of ambiguity or
lack of clearness in stating prices in the bids, Hunt County reserves the right to consider the most
advantageous construction thereof, or to reject the bid. Unreasonable (or "unbalanced") unit prices will
authorize Hunt County to reject any bid.
Pursuant to LGC 262.027, Hunt County intends to award a contract to the responsible Bidder who
submits the lowest and best bid. In addition, Hunt County is not obligated to award a contract from this
bid process. When determining the responsible bidder, Hunt County reserves the right to consider past
performance of the bidder and to reject any bid due to past performance. Hunt County also reserves the
right to reject and/or disqualify a bidder who is an interested party in any litigation with the County.
Bidders are expected to inspect the site of work and inform themselves regarding all local conditions affecting the
work. Failure to do so will not relieve the Contractor of responsibility for properly performing the work.
NTB-1

Contract Documents, Instructions to Bidders, Proposal Forms, Plans and Specifications are on file and
copies may be viewed at the Hunt County Purchasing Department, 2507 Lee Street, Room 104,
Greenville, Texas 75401-1097.
NOTE: The Time-Date Stamp Clock located in the Hunt County Purchasing Office will serve as the
OFFICIAL CLOCK for the purpose of verifying the date and time of receipt of the bid packet. Late bids
will not be accepted.
When sent mail, Federal Express, Express Mail, or other delivery services, the sealed bid shall be
enclosed in an additional envelope clearly identified on the outside as "Response to Invitation to Bid"
with bidder's name, address, BID name, and BID date and time. It is the sole responsibility of the
Bidder to ensure timely delivery of bid. Hunt County will not be responsible for failure of delivery
service on the part of the U.S. Postal Service, courier services, or any form of delivery services chosen
by the bidder. A label is included in this bid packet for your convenience. You may contact the Hunt
County Purchasing Office at (903) 408-4292 to verify receipt of your response.
NTB-1

COUNTY OF HUNT, TEXAS
ROADWAY IMPROVEMENTS
TO
FY26 SEAL COAT PROGRAM
RFB # 274-26
PROJECT DESCRIPTION
This project shall consist of roadway pavement improvements utilizing a One Course Surface Treatment (Seal
Coat) on various Hunt County roads. This is a one-year unit price contract for seal coat work assigned by Hunt
County. The work shall be performed on an as-needed basis for a period of one (1) year from the effective date of
contract.
The contractor shall furnish all labor, materials, equipment, and incidentals necessary to perform the
work in accordance with the specifications below.
Specific road locations and quantities are not determined at the time of bid. Roads to be improved will
be identified by Hunt County throughout the contract term. Work assignments will be issued by the
County as needed. All work performed under this contract shall be authorized by written work order
issued by Hunt County.
Application rates may be adjusted in the field based on existing roadway conditions.
SEAL COAT:
Roadway Surface for this project shall consist of a One Course Surface Treatment with the following
specifications of aggregate and asphalt. Typical application rates are as follows:
LIMITS Material Material Specification Application Rate
Surface Treatment Courses #1 Asphalt CRS-2P 0.40 GAL/SY
Aggregate TY-PB, GR-4 or TY-PL, GR-4 1 CY per 100 SY
Striping and pavement markers shall be installed as shown on the existing roadway or as directed by the
County.
Access by property owners shall be maintained throughout this project. Temporary roadway closures
may be permitted for critical work items but must be minimized. The contractor shall notify affected
property owners prior to such closures.
Final cleanup of all work areas shall be completed prior to final acceptance.
Prospective bidders shall inspect the site and be familiar with all conditions affecting the work.
FY26 SEAL COAT PROGRAM PD-1

PROPOSAL
TO
HUNT COUNTY, TEXAS
FOR
ROADWAY IMPROVEMENTS TO
FY26 SEAL COAT PROGRAM
Bid Number RFB # 274-26
DATE:
The undersigned, as bidder, declares that the only person or parties interested in this
proposal as principals are those named herein, that this proposal is made without collusion with any
other person, firm, or corporation, that he has carefully examined the Notice to Bidders, Contract
Agreement, General Conditions, specifications and the plans therein referred to, and has carefully
examined the location, conditions, and classes of materials of the proposed work. The undersigned
bidder hereby proposes to do all the work and furnish all necessary superintendence, labor,
machinery, equipment, tools, materials, and other items incidental to construction that may be
necessary to complete all the work upon which he bids, as provided by the attached specifications and
shown on the plans, and binds himself on acceptance of this proposal to execute a contract and bonds
(where required), according to the accompanying forms, for performing and completing the said work
within the time stated, and maintaining same as required by the detailed specifications for the prices
stated on the following forms.
Work shall commence within ten (10) days after written notice from Hunt County. This is
a one-year unit price contract for seal coat work assigned by Hunt County. Work will be performed as
directed by the County through written work orders issued during the one (1) year contract term.
The bidder agrees that the bid bond will be held by the COUNTY as security until a
contract is awarded or all bids are rejected. The COUNTY shall have thirty (30) days from the date of
bid opening to evaluate bids and make an award. This proposal shall remain firm and shall not be
withdrawn for a period of thirty (30) days after the bid opening date. In the event this proposal is not
accepted, the bid bond will be returned to the undersigned bidder.
It is understood that the Owner reserves the right to reject any and all bids.
PBS-1

In the event a contract is awarded to the undersigned, the bidder shall, within ten (10) days from the date of
Notice of Award, furnish a Performance Bond (for the full amount of the contract) and a Payment Bond
(where required), and execute the Contract Documents. If the bonds are furnished and the Contract Documents
are executed within the time allowed, the bid bond shall be returned to the undersigned bidder.
In the event the bidder fails to furnish the required bonds or execute the Contract Documents within the
time allowed, the Owner may make demand upon the bid bond and retain the proceeds as payment for
damages due to delay and other inconveniences suffered by the Owner.
The undersigned hereby acknowledges that the Owner has established a firm budget amount for this project
and that the Owner cannot enter into an agreement that exceeds this established amount. Therefore, the
undersigned agrees that the Owner may delete or add certain bid items prior to the award of the contract as
required to remain within the project budget. These adjustments to the project scope will have no effect on the
unit prices for the remaining bid items.
The undersigned certifies that the bid prices contained in this proposal have been carefully checked and are
submitted as correct and final.
NOTE: Prices must be shown in words and figures for each item listed in the
proposal and in the event of discrepancy, the words shall control.
Receipt is hereby acknowledged for the following addenda to the contract documents (Bid No. RFB #274-26):
Addendum No. 1 dated Received
Addendum No. 2 dated Received
Addendum No. 3 dated Received
Addendum No. 4 dated Received
Amount of Bid Bond $
Total Amount of Bid $
Contract Term: One (1) year from the
effective date of contract. Work will be
performed as directed by Hunt County
through written work orders issued during
the contract term.
Contractor
By:
(please print name)
Signature:
Title:
Seal and Authorization
(If a corporation) Address
City, County, State and Zip
Telephone Fax No.
PBS-8

CONTRACT AGREEMENT
STATE OF TEXAS
COUNTY OF HUNT
THIS AGREEMENT is made and entered into this day of 20 26 , by
and between The County of Hunt and State of Texas, acting through its County Judge, there unto duly authorized
so to do, Party of the First Part, hereinafter termed the OWNER, and _________________________
________________________________________________________, of the City of ______________________,
County of ______________________, State of ________________,
Party of the Second Part, hereinafter termed CONTRACTOR.
WITNESSETH: That for and in consideration of the payment and agreement hereinafter mentioned, to be made
and performed by the OWNER, the said CONTRACTOR hereby agrees with the said OWNER to commence and
complete construction of certain improvements as follows:
FY26 SEAL COAT PROGRAM
Bid Number RFB #274-26
and all extra work in connection therewith, under the terms as stated in the General and Specific Conditions of the
AGREEMENT; and at his own proper cost and expense to furnish all the materials, supplies, machinery,
equipment, tools, superintendence, labor, insurance and other accessories and services necessary to complete the
said construction, in accordance with the conditions and prices stated in the Proposal attached hereto and in
accordance with the Advertisement for Bids, Instructions to Bidders, General Provisions, Special Provisions,
Plans, and other drawings and printed or written explanatory matter thereof, and the Technical Specifications and
Addenda thereto, as prepared by the OWNER, each of which has been identified by the endorsement of the
CONTRACTOR and the OWNER thereon, together with the CONTRACTOR's written Proposal and the General
Provisions, all of which are made a part hereof and collectively evidence and constitute the entire AGREEMENT.
The CONTRACTOR agrees to commence work within ten (10) calendar days after written notice from the
OWNER. Work will be performed as directed by the OWNER through written work orders issued during the one
(1) year contract term, subject to such extensions of time as provided in the General Provisions.
The OWNER agrees to pay the CONTRACTOR __________________________________________________
_______________________________________________________________Dollars (____________________)
in current funds for the performance of the Contract in accordance with the Proposal submitted thereof, subject to
additions and deductions, as provided in the General Provisions, and to make payments of account thereof as
provided therein.
IN WITNESS WHEREOF, the parties of these presents have executed this AGREEMENT in the year and day
first above written (Bid Number RFB #274-26).
CA-1

HUNT COUNTY, TEXAS (Owner) (Contractor)
By: By:
ATTEST ATTEST:
By: By:
The following is to be executed if the CONTRACTOR is a corporation:
I, ________________________________________ certify that I am the secretary of the corporation named as
CONTRACTOR herein; that ____________________________________________, who signed this Contract on
behalf of the CONTRACTOR is the _____________________________ (official title) of said corporation; that
said Contract was duly signed for and in behalf of said corporation by authority of its governing body, and is
within the scope of its corporate powers.
Signed:
Corporate Seal
CA-2