26-26-SD RFP Ni WTP Upgrade and Rehab

Agency:	County of Spotsylvania
State:	Virginia
Type of Government:	State & Local
NAICS Category:	236118 - Residential Remodelers 236220 - Commercial and Institutional Building Construction 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date:	Jan 23, 2026
Due Date:	Feb 5, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Finance | Procurement Division

8800 Courthouse Road | Spotsylvania, VA 22553

Phone: 540-507-7599

County of Spotsylvania

Request for Proposal (RFP) No. 26-26-SD

Ni River Water Treatment Plant Upgrade and Rehabilitation

January 23, 2026

SOLICITATION CLOSING

Due Date & Time:

Monday, March 2, 2026, 2:00 PM

MANDATORY PRE-PROPOSAL CONFERENCE

Date & Time:

Thursday, February 5, 2026, 2:30 PM

Location:

600 Hudgins Road, Fredericksburg, VA 22408

Registration to attend is not required but welcomed.

For Mandatory Pre-Proposal Conferences, only Proposals from Offeror’s in attendance at the

mandatory Pre-Proposal Meeting shall be accepted. A sign in sheet will be available and no one will be

accepted into the meeting after 15 minutes past the time stated above.

MANDATORY SITE VISIT

Dates & Times:

Tuesday, February 10, 2026, 2:00 PM

-or-

Tuesday, February 17, 2026, 2:00 PM

Location:

10516 Gordon Road, Spotsylvania, VA 22553

Registration to attend is not required but welcomed.

Only Proposals from Offeror’s in attendance at at least one of the mandatory Site Visits shall be

accepted. A sign in sheet will be available and no one will be accepted into the meeting after 15

minutes past the time stated above.

ALL ATTENDEES MUST WEAR SAFETY BOOTS, VEST, AND HARD HAT.

RFP DATA

Questions Deadline: Wednesday, February 18, 2026, 12:00 PM

Procurement Contact: Sylvia Dyson, VCO, VCCO - SDyson@Spotsylvania.VA.us

RFP No. 26-26-SD | Page 1 of 10

Table of Contents

Purpose ........................................................................................................................................... 3

II. Background Information............................................................................................................... 3

III. Scope of Services ............................................................................................................................ 3

IV. Offeror Qualifications ................................................................................................................... 5

V. Offeror’s Instructions .................................................................................................................... 6

VI. Proposal Requirements ................................................................................................................. 7

VII. Proposal Evaluation Criteria ....................................................................................................... 9

ATTACHMENTS

A – RFP General Terms and Conditions

B – Special RFP Terms and Conditions

C – Contract

D – Offeror Information

E – References

F – Trade Secrets/Proprietary Information Identification

RFP No. 26-26-SD | Page 2 of 10

Purpose

The County of Spotsylvania, Virginia, invites written proposals from qualified engineering firms

to provide professional architectural and engineering services to evaluate, design, and implement

the necessary infrastructure for the upgrade and rehabilitation of the County’s Ni River Water

Treatment Plant.

II. Background Information

The Spotsylvania County Water & Sewer Master Plan identifies the need for continued operation

of the Ni River Water Treatment Plant (WTP) to meet the County’s existing and future water

demands and maintain the reliability and sustainability of the County’s drinking water supply.

As a result, the County intends to upgrade and rehabilitate the aging infrastructure and treatment

technology at the Ni WTP. The Ni River WTP has an existing permitted capacity of 6 million

gallons per day (MGD).

Refer to the attached, Ni WTP Site Map for information on treatment processes and infrastructure

that may be included for rehabilitation, upgrade, or expansion. The scope of the work associated

with this RFP is not limited to the infrastructure represented on this map and may include

existing, offsite, or future raw water sources and conveyance infrastructure. The County intends

to have the Ni River WTP upgrade and rehabilitation completed and operational by December

2031. Construction of this facility may require shutdown of plant operations which cannot occur

for any extended duration before December 2028 or after December 2031.

III. Scope of Services

Spotsylvania County is seeking written proposals from qualified architectural and engineering

firms for all infrastructure related to the rehabilitation and upgrade of the Ni River Water

Treatment Plant.

Services under this Agreement include, but are not limited to:

1. Feasibility and project cost analysis

2. Design services from preliminary through final design

3. Development of complete bid documents (drawings and specifications)

4. Bid phase support

5. Permitting support

6. Construction phase support

It is expected that the County will require various services leading to the completion of the

project. The services expected may include, but are not limited to the following:

A. PLANNING

RFP No. 26-26-SD | Page 3 of 10

a. Feasibility studies;

b. Hydraulic models for planning and operational analysis;

c. Water resource evaluation, reservoir safe yield analysis, permitting, and source water

transmission planning including, but not limited to conveyance infrastructure design,

feasibility analysis, and cost estimation.

d. General administrative supporting studies such as facility assessments, workforce

planning, and resource management

e. Studies assessing impacts on water services in support of initiatives such as

regulatory assistance, funding applications, as well as other policy-oriented

initiatives.

B. DESIGN

a. Survey and Design/permitting services for the capital project;

b. Design/permitting services for repair and replacement of existing infrastructure,

instrumentation, treatment upgrades, new treatment infrastructure; raw water intake

infrastructure, resource management, and all associated permit impacts

c. Development of bidding documents to include design drawings and technical

specifications and bid phase services;

d. Project cost estimating services (feasibility level through bid level) and project

scheduling services;

e. Project constructability reviews, value engineering reviews, and peer reviews;

f. Local site permitting services for site plans, grading permits, storm water, etc.;

g. Environmental permitting services for floodplain studies, wetland studies,

environmental assessments, etc.;

h. State and federal permitting including, but not limited to withdrawal permitting,

construction, and operation.

i. Geotechnical exploration and geotechnical engineering; and

j. Asset management program development and support.

C. CONSTRUCTION

a. General construction administration (e.g. document control, meeting coordination,

project close-out, punch-list development, etc.);

b. Construction inspection services;

c. Construction schedule and schedule update reviews;

d. Submittal review, RFI responses and change order support services;

e. Review of contractor payment applications and claim support;

f. Start-up, commissioning, testing and training; and

g. O&M manual and record drawing development.

D. OPERATIONS

a. Water Treatment Plant management/operations troubleshooting and assistance.

E. PROJECT MANAGEMENT AND GENERAL PROJECT SUPPORT

a. Continuous professional involvement will be required throughout the Project and will

RFP No. 26-26-SD | Page 4 of 10

include, but not be limited to:

b. Scope/budget development,

c. Regular progress reports/meetings,

d. Preparing reports,

e. Processing invoices for service, and

f. Timely response regarding project issues and correspondence.

Moreover, in addition to the technical services listed above, general project support may

require participation at project meetings (with internal and external stakeholders); and as

requested, represent County during interactions with other agencies, communities, and the

public.

F. OTHER

Additional civil and environmental engineering and/or related services may also be needed.

Such services shall be directly related to this Project and shall be performed only upon prior

written authorization by the County and execution of a written amendment, addressing scope,

schedule, and compensation.

IV. Offeror Qualifications

Offerors shall meet the following minimum qualifications:

1. Management Staff with 5+ years of industry experience preferred.

2. Regularly engaged in providing professional architectural and engineering services

for water treatment facilities of similar size, scope, and complexity.

3. Demonstrated experience delivering comparable water treatment plant projects for

public sector clients.

4. Sufficient technical expertise, staffing capacity, and professional competence to

perform all services required for this project.

5. Experience coordinating with regulatory agencies and project stakeholders throughout

planning, design, and construction phases.

6. Ability to assign qualified project personnel with relevant water treatment plant

design experience and maintain continuity of key staff for the duration of the project.

7. Experience with the development, application, and management of state and federal

funding programs, including but not limited to SRF and WIFIA, and preparation of

federally compliant specifications and implementation.

8. Capability to perform all services in compliance with generally accepted industry

standards and all applicable federal, state, and local laws, ordinances, and regulations,

RFP No. 26-26-SD | Page 5 of 10

This page summarizes the opportunity, including an overview and a preview of the attached documents.

26-26-SD RFP Ni WTP Upgrade and Rehab

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