Scurry Church Road and Henry Longshore Road Improvements

COUNTY OF NEWBERRY
Purchasing Department, Post Office Box 156, Newberry, SC 29108
Ph: (803) 321-2100 / Fax: (803) 321-2102

INVITATION FOR BIDS

BID NUMBER: 2026-07 DATE: April 27, 2026

OPENING DATE AND TIME: May 20, 2026 @ 3:00 p.m.

SUBMITTAL ADDRESS: Newberry County Courthouse Annex, 1309 College
Street, Newberry (Hand Delivered)
Post Office Box 156, Newberry SC 29108
(US Postal Service Delivered)

PROCUREMENT FOR: Henry Longshore and Scurry Church Road Improvements

Subject to the conditions, provisions and the enclosed specifications, sealed bids will be
received at this office until the stated date and time and then publicly opened. Any bid
received after the scheduled deadline, will be immediately disqualified. The County
assumes no responsibility for the delivery of bids which are mailed. BID NUMBER
MUST BE SHOWN ON THE OUTSIDE OF ENVELOPE.

DIRECT ALL INQUIRIES TO:

Crystal Waldrop, CPPB{)
Purchasing Director
Post Office Box 156
Newberry SC 29108

NOTICE TO BIDDERS: Each bidder shall fully acquaint himself with conditions relating to the
scope and restrictions attending the execution of the work under the conditions of this bid. The
failure or omission of a bidder to acquaint himself with existing conditions shall in no way relieve
him of any obligation with respect to this bid. All amendments to and interpretations of this
solicitation shall be in writing and issued by the Purchasing Director of the County. Newberry
County shall not be legally bound by an amendment or interpretation that is not in writing.

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COUNTY OF NEWBERRY
Purchasing Office, 1309 College Street, Post Office Box 156, Newberry S.C. 29108
Ph: (803) 321-2100 / Fax: (803) 321-2102

BIDDERS SCHEDULE

BID NUMBER: 2026-07 DATE: April 27, 2026

OPENING DATE AND TIME: May 20, 2026 @ 3:00 p.m.

OPENING LOCATION: Newberry County Courthouse Annex, Conference Room
1309 College Street
Newberry, SC 29108

PROCUREMENT: Henry Longshore and Scurry Church Road Improvements

*Bids shall be good for forty-five (45) days from the date of submittal

VENDOR: SIGNATURE:

Name of Authorized Contact:

Email Address:

Address:

Phone:

FEIN:

Contractor's SC License #:

Acknowledgement of Addenda:

Number One
Dated:

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BID FORM

Henry Longshore Road

Mill & 2" Overlay
Total Length: 1450' LF
Todal Width: 14' LF
Total SYDS: 2,255

Henry Longshore Base Bid:

Additional Details: No centerline or edge line striping is necessary for this road, nor will it
require delineators (reflectors). Newberry County Public Works will be taking care of any
needs ahead of the project related to pipes and drainage are concerned.

Scurry Church Road
Full depth 4: Patching
Type "C" Asphalt

Total SYDS: 5,806

Scurry Church Road Base Bid:

Additional Details: No centerline or edge line striping is necessary for this road, nor will it
require delineators (reflectors). Newberry County Public Works will be taking care of any
needs ahead of the project that may exist, including the marking of the desired areas to be
patched; however, pending the time between the marking and the project commencing, the
markings may require being refreshed. .

BID SIGNATURE:

Signed:

Name/Title:

Date:

3([P a ge

INSTRUCTIONS TO BIDDERS

1. Only one copy of bid is required unless otherwise specified.

2. Bids, amendments thereto or withdrawal request must be received by the time advertised
for bid openings to be timely filed. It is the vendor's sole responsibility to ensure these
documents are received by the purchasing office at the time indicated in the bid document.

PLEASE NOTE THE VENDOR IS ULTIMATELY RESPONSIBLE
FOR VERIFYING THEY HAVE RECEIVED ANY/ALL ADDENDA
PRIOR TO THE BID OPENING.

3. When specifications or descriptive papers are submitted with the bid, enter bidder's name
thereon.

4. Submit your signed bid on the bidder's schedule provided. Show bid number on envelope
as instructed and the bid name or description. Newberry County accepts no responsibility
for unmarked or improperly marked envelopes.

5. Bidders must clearly mark as "Confidential" each part of their bid which they consider to
be proprietary information that could be exempt from disclosure under Section 30-4-40
Code of Laws of South Carolina, 1976, as amended, (also known as the Freedom of
Information Act). The County reserves the right to determine whether this information
should be exempt from disclosure, and no legal action may be brought against the County
or its agents for its determination in this regard.

6. By submission of a bid, you are guaranteeing that all goods and services meet the
requirements of the solicitation during the contract period.

7. Tie bids will be resolved in accordance with the provisions of the Newberry County
Purchasing Ordinance.

8. A copy of the bidder's W-9 shall be included in the submission.
GENERAL PROVISIONS

1. The County of Newberry reserves the right to reject any and all bids, to cancel a solicitation,
and to waive any technicality if deemed to be in the best interest of the County.

2. Unit prices will govern over extended prices unless otherwise stated in this bid invitation.

3. PROHIBITION OF GRATUITIES: South Carolina law and the Newberry County
Purchasing Ordinance prohibit the giving of anything of value in return for favors or other
preferential treatment in the purchasing process. Bidders should govern themselves
accordingly.

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BIDDERS QUALIFICATION: Bidders must, upon request of the county, furnish
satisfactory evidence of their ability to furnish products or services in accordance with the
terms and conditions of these specifications. The County reserves the right to make the
final determination as to the bidder's ability to provide the products or services requested
herein. Bidders determined to be irresponsible bidders are not allowed to bid to provide
the County goods or services.

BIDDERS RESPONSIBILITY: Each bidder shall fully acquaint himself with
conditions relating to the scope and restrictions attending the execution of the work under
the conditions of this bid. It is expected that this will sometimes require on-site
observation. The failure or omission of a bidder to acquaint himself with existing
conditions shall in no way relieve him of any obligation with respect to this bid or to the
contract.

AWARD CRITERIA: The contract shall be awarded to the lowest responsible and
responsive bidder(s) whose bid meets the requirements and criteria set forth in the
Invitation for Bid. Awards may be made to one or a multiple of bidders, whichever deems
to be in the best interest of the County, or unless otherwise stated on the bidder's schedule.

WAIVER: The County reserves the right to waive any Instruction to Bidders, General
or Special Provisions, General or Special Conditions, or specifications deviation if deemed
to be in the best interest of the county.

COMPETITION: This solicitation is intended to promote competition. If any
language, specifications, terms and conditions, or any combination thereof restricts or
limits the requirements in this solicitation to a single source, it shall be the responsibility
of the interested vendor to notify the Purchasing Director in writing within five (5) days
prior to the opening date. The solicitation may or may not be changed but a review of such
notification will be made prior to the award.

REJECTION: Ambiguous bids which are uncertain as to terms, delivery, quantity,
or compliance with specifications may be rejected or otherwise disregarded if such action
is in the best interest of the County.

RIGHT TO PROTEST: Any prospective bidder, offeror, or contractor, who is aggrieved
in connection with the solicitation of a contract shall protest in writing to the Purchasing
Director within ten (10) calendar days of the date of issuance of the Invitation to Bid or
other solicitation documents, whichever is applicable, or any amendment thereto, if the
amendment is at issue. Any actual bidder, offeror, or contractor, who is aggrieved in
connection with the intended award or award of a contract, shall protest in writing to the
purchasing director within ten (10) calendar days of the notification of intent to award or
statement of award.

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PROTEST PROCEDURE: A protest shall be in writing, submitted to the purchasing
director, and shall set forth the specific grounds of the protest with enough particularity to
give notice to the issues to be decided.

GENERAL CONDITIONS

DEFAULT: In case of default by the contractor, the County reserves the right to
purchase any or all items in default on the open market, charging the contractor with any
excessive costs. Should such charge be assessed, no subsequent bids of the defaulting
contractor will be considered until the assessed charge has been satisfied.

NON-APPROPRIATION: Any contract entered into by the County resulting from this
bid invitation shall be subject to cancellation without damage or further obligation when
funds are not appropriated or otherwise made available to support continuation of
performance in a subsequent fiscal period or appropriated year.

HOLD HARMLESS AND INSURANCE: The successful bidder shall indemnify and
hold harmless the County of Newberry and all County officers, agents and employees
against all suits or claims for personal injury or property damage resulting from, or arising
from, the successful bidder's performance of the contract, as well as against any suits or
claims of any character brought against the County or its agents or employees by reason
of any claim of infringement of any patent, trade mark, trade dress, or copyright, including
reimbursement to the County for all attorney's fees and court costs incurred by the County
in defending itself or its agents or employees against any such claim or suit. In addition,
the successful bidder will maintain a public liability policy with minimum limits of
$500,000 per occurrence, or $1,000,000 single limit, for damages arising from acts
which occur during the contract period, with the County of Newberry named as an
additional insured on the policy; the successful bidder shall also maintain workers
compensation and vehicle liability insurance in the amounts required by statutory
law. Proof of such coverage will be provided upon demand or as otherwise provided in
the bid specifications.

CONTRACT ADMINISTRATION: Questions or problems arising after award of
this contract shall be directed to the Purchasing Director, P.O. Box 156, Newberry, SC
29108, or by calling 803-321-2100.

FORCE MAJEURE: The Contractor shall not be liable for any excess costs if the
failure to perform the contract arises out of causes beyond the control and without fault or
negligence of the contractor. Such causes may include, but are not restricted to acts of God
or of a public enemy, acts of Government in either its sovereign or contractual capacity,
fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually
severe weather; but in every case the failure to perform must be beyond the control and

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ll.

without the fault or negligence of the contractor. If the failure to perform is caused by
default of a subcontractor, and if such default arises out of causes beyond the control of
both the contractor and subcontractor and without excess costs for failure to perform,
unless the supplies or services to be furnished by the subcontractor were obtainable from
other sources in sufficient time to permit the contractor to meet the required delivery
schedule.

PUBLIC RELEAS| Contractor agrees not to refer to award of this contract in
commercial advertising in such a manner as to state or imply that the products or services
provided are endorsed or preferred by the User.

QUALITY OF PRODUCT: Unless otherwise indicated in this bid it is understood
and agreed that any items offered or shipped on this bid shall be new, in first class
condition, and without defect that all containers shall be new and suitable for storage or
shipment, and that prices include standard commercial packaging and shipping to the
specified destination in Newberry County. No demonstration models shall be sold as new,
without prior written permission of the County.

S.C. LAW CLAUSE: Upon receiving a contract under this bid, the person,
partnership, association or corporation to whom the award is made must comply with the
laws of South Carolina which require such person or entity to be authorized and/or licensed
to do business with this State. Notwithstanding the fact that applicable statutes may exempt
or exclude the successful bidder from requirements that it be authorized and/or licensed to
do business in this State, by submission of this signed bid, the bidder agrees to subject
himself to the jurisdiction and process of the courts of the State of South Carolina as to all
matters and disputes arising or to arise under the contract and the performance thereof,
including any questions as to the liability for taxes, licenses, or fees levied by the State.

ASSIGNMENT: No contract or its Provisions may be assigned, sublet, or transferred
without the written consent of the Purchasing Director.

AFFIRMATIVE ACTION: The successful bidder will take affirmative action in
complying with all Federal and State requirements concerning fair employment of the
handicapped, and concerning the treatment of all employees, without regard or
discrimination by reason of race, color, religion, sex, national origin or physical handicap.

DELIVERIES: All deliveries shall be FOB Destination. It is agreed by the parties
hereto that delivery by contractor to the common carrier does not constitute delivery to the
County. Any claim for loss or damage shall be between the contractor and the carrier.

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APPROPRIATE S.C. SALES TAXES, FEES AND PERMITS shall be included in the
Contractor's base bid for all materials. All fees, including permits and any removal or
disposal of debris cleanup shall be included in the contractor's bid.

PAYMENT TERMS: Payment will be made when all work is completed and
accepted by Newberry County as meeting the specifications here within.

RETAINAGE: A 10% retainer shall be retained by the County for every construction
project, with the retainage to be payable, less any deductions allowed by contract, when.
the punch list is completed and the completed project accepted by the County's authorized
representative.

BID BOND: For each bid in excess of $25,000.00 each bidder will submit with their bid
a bond in the amount of 5% of the total price of the bid submitted. The bid bonds will be
returned to the unsuccessful bidders once the County accepts the lowest most responsive
bid. If the most responsive bidder fails to perform the responsibility of the bid within 10
days of the award, then the bid bond will be forfeited to the county as liquidated damages
and the next lowest bidder will be awarded the bid. Bid bonds may be in the form of a
surety, a cashier's check or an unconditional letter of credit in favor of Newberry County
issued by a commercial bank in South Carolina.

PERFORMANCE AND PAYMENT BONDS: The chosen vendor will be required to
submit to the County both a performance bond and payment bond in the amount of 100%
of the contract price before commencing with the work. Both bonds will be issued from
a surety company with an "A" minimum rating of performance as stated in the most
current publication of Best Key Rating Guide, Property Liability.

Compliance with The South Carolina Illegal Immigration Act: By
submitting an offer, Bidder certifies that it will comply with the applicable requirements

of Title 8, Chapter 14 of the South Carolina code of Laws (originally enacted as Section 3
of The South Carolina Illegal Immigration act, 2008 S.C. Act No. 280) and agrees to
provide upon request any documentation required to establish either: (a) the applicability
of Title 8, Chapter 14 to Bidder and any subcontractor or sub-subcontractors; or (b) the
compliance with Title 8, Chapter 14 by Bidder and any subcontractors or sub-
subcontractors. Pursuant to Section 8-14-60, "A person who knowingly makes or files
any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter
is guilty of a felony and, upon conviction, must be fined within the discretion of the court
or imprisoned for not more than five years, or both". Bidder agrees to include in any
contracts with its sub-contractor's language requiring the subcontractors to (a) comply
with the applicable requirements of Title 8, Chapter 14, and (b) include in any contracts
with the sub-sub-contractor's language requiring the sub-subcontract to comply with the
applicable requirements of Title 8, Chapter 14.

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Newberry County is soliciting sealed bids from qualified paving contractors for the repairs to
Henry Longshore Road and Scurry Church Road in Newberry County. Henry Longshore Road
is located off Belfast Road (SC 36-58) Newberry County. Scurry Church Road is located in the
Chappells area of the County, near SC Hwy 34. Work will include pavement removal, base
preparation, asphalt paving, grading, and final restoration as detailed in this solicitation.

Bids will be received until 3:00 PM on May 20, 2026, at:

Newberry County Courthouse Annex Conference Room

Attn: Procurement Director

1309 College Street

Newberry, SC 29108

Bids must be submitted in a sealed envelope labeled:

"TFB # 2026-07 - Henry Longshore and Scurry Church Road Repairs - Newberry County"
This project is funded through funds allocated with the County Transportation Committee (CTC)

Newberry County reserves the right to reject any or all bids. Late bids will not be accepted after
the date and time indicated. Faxed nor electronic submissions will be accepted.

1 General Requirements

+ Bidders must review all documents, visit the site, and understand field conditions.
+ Submission of a bid constitutes acceptance of the terms of the solicitation.

2 Bid Submission

Submit the following in a sealed envelope:

Completed Bid Form

Bid Bond (5%)

Certificate of Insurance (proof)
Contractor License Documentation
Project Schedule

List of Subcontractors

Acknowledgment of Addenda (if issued)

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3 Questions

All questions must be submitted in writing via email to:
Crystal Waldrop, Purchasing Director
cwaldrop@newberrycounty.gov

Phone: 803-321-1420

4 Addenda
Only written Addenda issued by Newberry County are binding.

5 Award

Award will be to the most responsible bidder. Factors that will be taken into consideration:

(C) Cost
e Contractor qualifications & experience
e Project schedule

GENERAL NOTES

1. All work must meet SCDOT Standard Specifications.

2. Traffic control must comply with Monitored Uniform Traffic Control (MUTCD)
standards.

3. Contractor is responsible for protecting utilities and maintaining access.

4. Asphalt mix must meet SCDOT Type C or approved equivalent.

5. | Work zones must be maintained in safe conditions throughout construction.

6. Contractors must provide daily logs, photos, and load tickets. All information will be
provided to the Public Works Director, Josh Rowe, and to the Purchasing Director,
Crystal Waldrop

7. All deviations require County approval.

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