Scrap Metal Services

1.9 COPIES: Knox County requires that bids being submitted by hand be submitted with one (1) marked original and
one (1) exact copy. If submitting electronically, no additional copies are needed.
1.10 DECLARATIVE STATEMENT: Any statement or words (e.g.: must, shall, will) are declarative statements and the
vendor must comply with the condition. Failure to comply with any such condition may result in their bid being
non-responsive and disqualified.
1.11 ELECTRONIC TRANSMISSION OF BIDS: Knox County's Procurement Division will accept, and strongly
encourages, electronically transmitted bids through the County's Online Procurement System. Facsimile and
Email submissions are strictly prohibited. Bid may be submitted by hand or commercial carrier.
1.12 HOW TO DO BUSINESS: Knox County utilizes a web-based procurement software system, "KnoxBuys." The
system provides our clients (vendors, County departments and the citizens of Knox County) with a more
enhanced and end-user friendly means of accessing our services. The system allows for online vendor
registration and maintenance, electronic receipt of purchase orders, online retrieval and submittal of quotes, bids
and proposals for our vendor-clients and online requisitioning and receiving for our county departments.
In order for the County to maximize its investment and minimize the cost associated with office operations we
need your help. When doing business with Knox County we are urging you to please go to our website at
www.knoxcounty.org/procurement, register as a vendor in our online procurement system, "KnoxBuys", if you
have not done so and whenever possible to conduct your business with the County through this site. If you have
any questions, please contact the Procurement Division Representative listed in Section 1.1 of this document.
1.13 INCURRED COSTS: Knox County will not be responsible for any costs incurred by the bidder in the preparation
of their bid.
1.14 MULTIPLE BIDS: Knox County will consider multiple bids that meet specifications.
1.15 NON-COLLUSION: Vendors, by submitting a signed bid, certify that the accompanying bid is not the result of, or
affected by, any unlawful act of collusion with any other person or company engaged in the same line of business
or commerce, or any other fraudulent act punishable under Tennessee or United States law.
1.16 PAYMENT METHOD: Knox County utilizes two (2) methods of placing orders for products. The first is the use of
Purchase Orders. These purchase orders will be issued from the Knox County Procurement Division via the
method selected by the Vendor during registration. The Purchase Order will detail the quantity, specific item(s)
and the contracted price for each item.
The second method is the use of the Knox County Credit Card (VISA). Orders placed on the credit card will list
the same information as the Purchase Order. Vendors will be given the card information and approval to process
the transaction for the requesting department. Vendors must indicate in their bid response if the Vendor will
accept the Knox County Credit Card (VISA) as form of payment. Bidders are prohibited to charge Knox County
any type of merchant fee from their financial institution to accept this type of payment.
1.17 PROCESSING TIME FOR PAYMENT: Vendors are advised that a minimum of thirty (30) days is required to
process invoices for payment when the invoicing instructions herein are followed.
1.18 PROOF OF FINANCIAL AND BUSINESS CAPABILITY: Bidders must, upon request, furnish satisfactory
evidence of their ability to furnish products or services in accordance with the terms and conditions of these
specifications. Knox County will make the final determination as to the bidders' ability.
1.19 RECYCLING: Knox County, in its continuing efforts to lessen the amount of landfill waste and to further recycling
efforts, requests that bids be sent electronically. Bids being submitted on paper shall:
* Be submitted on recycled paper
* Not include pages of unnecessary advertising
* Be made on both sides of each sheet of paper.
1.20 RESTRICTIVE OR AMBIGUOUS SPECIFICATIONS: It is the responsibility of the prospective bidder to review
the entire Invitation for Bid (IFB) packet and to notify the Procurement Division if the specifications are formulated
in a manner that would unnecessarily restrict competition.
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Any such protest or question regarding the specifications or bid procedures must be received in the Procurement
Division no later than 4:30 p.m. local time on August 5, 2026. These requirements also apply to specifications
that are ambiguous.
1.21 SIGNING OF BIDS: In order to be considered all bids must be signed. Please sign the original in blue ink. By
signing the bid document, the bidder acknowledges and accepts the terms and conditions stated in the bid
document. When submitting electronically, the submission of the bid constitutes the acceptance of all terms and
conditions and will legally bind the vendor to the County's request for goods/services and the vendor's
subsequent response.
1.22 TAXES: Knox County purchases are not subject to taxation. Tax exemption certificates will be provided upon
request.
1.23 TERM BID AGREEMENTS: If this bid results in a term bid Contract with the vendor, Knox County must receive
all general price decreases that other similar customers receive.
1.24 TITLE VI OF THE CIVIL RIGHTS ACT: "Nondiscrimination in Federally Assisted Programs" - "No person in the
United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied
the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial
assistance." 42 U.S.C. section 2000d. It is the policy of Knox County Government that all its services and
activities be administered in conformance with the requirements of Title VI.
1.25 UNFORESEEN CIRCUMSTANCES: During periods of closure due to unforeseen circumstances in Knox County
or closures at the direction of the Knox County Mayor, the Procurement Division will enact the following
procedures in regards to solicitations and closures:
* If the Mayor closes the Administrative offices prior to the time set for solicitation opening of any business
day, all solicitations due that same day will be moved to the next operational business day.
* Other unforeseen circumstances shall be at the sole discretion of the Procurement Director.
* Knox County shall not be liable for any commercial carrier's decision regarding deliveries during any
unforeseen circumstances.
1.26 USE OF BID FORMS: Vendors must complete the bid forms contained in the bid package. Failure to complete
the bid forms may result in rejection of their bid.
1.27 VENDOR DEFAULT: Knox County reserves the right, in case of vendor default, to procure the articles or services
from other sources and hold the defaulting vendor responsible for any excess costs occasioned thereby. Should
vendor default be due to a failure to perform or because of a request for a price increase, Knox County reserves
the right to remove the vendor from the County's bidder's list for twenty-four (24) months.
1.28 VENDOR REGISTRATION: Prior to the opening of this bid, ALL BIDDERS must be registered with the
Procurement Division. A vendor application may be submitted online at www.knoxcounty.org/procurement. Select
the Online Vendor Registration link and complete the forms. Vendors must be registered with the Procurement
Division prior to submitting their bid. Knox County shall not be responsible for technical difficulties experienced by
vendors trying to register or submit their bid electronically less than twenty-four (24) hours prior to the bid opening
time.
1.29 WAIVING OF INFORMALITIES: Knox County reserves the right to waive minor informalities or technicalities
when it is in the best interest of Knox County.
SECTION II OBLIGATIONS, RIGHTS AND REMEDIES
These terms and conditions shall be part of the Contract. Knox County reserves the right to negotiate other
terms and conditions it deems appropriate and necessary under the circumstances to protect the public's trust.
2.1 ALTERATIONS OR AMENDMENTS: No alterations, amendments, changes, modifications or additions to this
Contract shall be binding on Knox County without the prior written approval of the County.
2.2 APPROPRIATION: In the event no funds are appropriated by Knox County for the goods or services in any fiscal
year or insufficient funds exist to purchase the goods or services, then the Contract shall expire upon the
expenditure of previously appropriated funds or the end of the current fiscal year, whichever occurs first, with no
further obligations owed to or by either party.
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2.3 ASSIGNMENT: Contractor shall not assign or subcontract this agreement, its obligations or rights hereunder to
any party, company, partnership, incorporation or person without the prior written specific consent of Knox
County.
2.4 BOOKS AND RECORDS: Contractor shall maintain all books, documents, accounting records and other
evidence pertaining to the goods and services provided under this Contract and make such materials available at
its offices at all reasonable times during the contract period and for five (5) years from the date of the final
payment under this agreement for inspection by County or by any other governmental entity or agency
participating in the funding of this agreement, or any authorized agents thereof; copies of said records to be
furnished if requested. Such records shall include those books, documents and accounting records that represent
the Contractor's costs of manufacturing, acquiring or delivering the products and services governed by this
agreement.
2.5 CHILD LABOR: Contractor agrees that no products or services will be provided or performed under this Contract
which have been manufactured or assembled by child labor.
2.6 COMPLIANCE WITH ALL LAWS: Contractor is assumed to be familiar with and agrees to observe and comply
with all federal, state, and local laws, statutes, ordinances, and regulations in any manner affecting the provision
of goods and/or services, and all instructions and prohibitive orders issued regarding this work and shall obtain all
necessary permits.
2.7 DEFAULT: If Contractor fails to perform or comply with any provision of this Contract or the terms or conditions of
any documents referenced and made a part hereof, Knox County may terminate this Contract, in whole or in part,
and may consider such failure or noncompliance a breach of Contract. Knox County expressly retains all its rights
and remedies provided by law in case of such breach, and no action by Knox County shall constitute a waiver of
any such rights or remedies. In the event of termination for default, Knox County reserves the right to purchase its
requirements elsewhere, with or without competitive bidding.
2.8 GOVERNING LAW; VENUE: This agreement shall be exclusively construed, governed, and controlled by the
Laws of the State of Tennessee without regard to principles of law, including conflicts of law, of any other
jurisdiction, territory, country, and/or province. Any dispute arising out of or relating to this agreement shall
exclusively be brought in the Chancery Court or the Circuit Court of Knox County, Tennessee. Each party
consents to personal jurisdiction thereto and waives any defenses based on personal jurisdiction, venue and
inconvenient forum.
2.9 INCORPORATION: All specifications, drawings, technical information, Invitation for Bid, Bid, Award and similar
items referred to or attached or which are the basis for this Contract are deemed incorporated by reference as if
set out fully herein.
2.10 INDEMNIFICATION/HOLD HARMLESS: Contractor shall indemnify, defend, save and hold harmless Knox
County, its officers, agents and employees from all suits, claims, actions or damages of any nature brought
because of, arising out of, or due to breach of the agreement by Contractor, its subcontractors, suppliers, agents,
or employees or due to any negligent act or occurrence or any omission or commission of Contractor, its
subcontractors, suppliers, agents or employees.
2.11 INDEPENDENT CONTRACTOR: Contractor shall acknowledge that it and its employees serve as independent
contractors and that Knox County shall not be responsible for any payment, insurance or incurred liability.
2.12 INSPECTION AND ACCEPTANCE: Warranty periods shall not commence until Knox County inspects and
formally accepts the goods and/or services. The terms, conditions and timing of acceptance shall be determined
by Knox County. Knox County reserves the right to reject any or all items or services not in conformance with
applicable specifications, and Contractor assumes the costs associated with such nonconformance. Acceptance
of goods or services does not constitute a waiver of latent or hidden defects or defects not readily detectable by a
reasonable person under the circumstances.
2.13 IRAN DIVESTMENT ACT: By submission of this bid, each bidder and each person signing on behalf of any
bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty
of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to
Tennessee Code Annotated 12-12-106.
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2.14 LIMITATIONS OF LIABILITY: In no event shall Knox County be liable for any indirect, incidental, consequential,
special or exemplary damages or lost profits, even if Knox County has been advised of the possibility of such
damages.
2.15 NO BOYCOTT OF ISRAEL: Pursuant to Tennessee Code Annotated Title 12, Chapter 4, Part 1, by submission
of a response to this solicitation, each bidder and each person signing on behalf of any bidder certifies, and in the
case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the
best of its knowledge and belief that each bidder is not currently engaged in, and will not for the duration of the
contract engage in, a boycott of Israel.
2.16 NON-DISCRIMINATION AND NON-CONFLICT STATEMENT: Contractor agrees that no person on the grounds
of handicap, age, race, color, religion, sex, national origin or any individual trait or characteristic found to be an
illegal consideration, shall be excluded from participation in, or be denied benefits of, or be otherwise subjected to
discrimination in the performance of this agreement or in the employment practices of Vendor. Contractor shall
upon request show proof of such non-discrimination and shall post in conspicuous places available to all
employees and applicants notices of non-discrimination. Contractor covenants that it complies with the Fair Wage
and Hour Laws, the National Labor Relations Act, and other federal and state employment laws as applicable.
Contractor covenants that it does not engage in any illegal employment practices.
Contractor covenants that it has no public or private interest and shall not acquire directly or indirectly any
interest, which would conflict in any manner with the provision of its goods or performance of its services.
Contractor warrants that no part of the total contract amount provided herein shall be paid directly or indirectly to
any officer or employee of Knox County as wages, compensation, or gifts in exchange for acting as officer, agent,
employee, sub-contractor or consultant to Contractor in connection with any goods provided or work
contemplated or performed relative to the agreement.
2.17 ORDER OF PRECEDENCE: In the event of inconsistent or conflicting provisions of this Contract and referenced
documents, the following descending order of precedence shall prevail: (1) Contract, (2) Invitation for Bid, (3) Bid,
(4) Award, (5) Special Terms and Conditions, (6) General Terms and Conditions, (7) Specifications, (8) Drawings.
2.18 REMEDIES: Knox County shall have all rights and remedies afforded under the U.C.C. and Tennessee law in
Contract and in tort, including but not limited to rejection of goods, rescission, right of set-off, refund, incidental,
consequential and compensatory damages and reasonable attorney's fees.
2.19 RIGHT TO INSPECT: Knox County reserves the right to make periodic inspections of the manner and means the
service is performed or the goods are supplied.
2.20 SEVERABILITY: If any provision of this Contract is declared illegal, void or unenforceable, the remaining
provisions shall not be affected but shall remain in force and in effect.
2.21 TAX COMPLIANCE: Pursuant to Resolution R-07-1-903 passed by the Commission of Knox County, Tennessee,
Contractor hereby acknowledges, by submission of its bid and signature that it is current in its respective Federal,
State, County, and City taxes of whatever kind or nature and is not delinquent in any way. Delinquent status must
be disclosed or risk debarment by the Knox County Procurement Division.
2.22 TENNESSEE PROCUREMENT PROTECTION ACT: By submission of this bid, each bidder and each person
signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own
organization, under penalty of perjury, that to the best of its knowledge and belief the bidder is not a "foreign
adversary company" as defined in the Tennessee Procurement Protection Act, Tennessee Code Annotated Title
4, Chapter 56, as amended by Public Chapter 768 (effective July 1, 2026), and is in compliance with the
requirements of said Act.
2.23 TERMINATION: County may terminate this agreement with or without cause, upon written notice of not less than
thirty (30) calendar days. In the event of termination by either party, fees due for services satisfactorily performed
or goods accepted prior to the termination date shall be paid.
2.24 WARRANTY: Contractor warrants to Knox County that all items delivered and all services rendered shall conform
to the specifications, drawings, bid and/or other descriptions furnished and/or incorporated by reference, and will
be fit for the particular purpose purchased, of merchantable quality, good workmanship, and free from defects.
Contractor extends to Knox County all warranties allowed under the U.C.C. Contractor shall provide copies of
warranties to the County. Return of merchandise not meeting warranties shall be at contractor's expense.
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SECTION III SPECIAL TERMS AND CONDITIONS
3.1 INTENT: The intent of this solicitation is to obtain a qualified Contractor(s) to provide Scrap Metal Services as
desired by Knox County at an economical price. Knox County intends to make a Best Value Award. Best Value
means more than low bid. It includes the initial cost, service quality and other factors detailed herein.
3.2 ACCEPTANCE: Bidders are advised that the payment of an invoice does not necessarily constitute as an
acceptance of services that are provided. Acceptance requires a specific written action by Knox County so
stating.
3.3 ACCOUNT SET-UP: The successful Vendor(s) will be required to set up separate accounts for Knox County
Engineering and Public Works, Knox County Property Management, Knox County Schools, and any other
departments that may use this Term Contract. The successful Contractor(s) will be required to invoice, as well as
post payment, to the proper agency.
3.4 ADDITIONS / DELETIONS: Knox County may, but shall not be required to, request the vendor to add items for
Knox County. The successful vendor agrees that upon written designation by Knox County, it will provide such
items under this Contract. Pricing for any additional items will be negotiated with the vendor. Knox County may
delete from the Contract items in the pricing sheet without terminating the entire Contract. Any additions/deletions
must be approved in writing by Knox County Procurement prior to any changes in items.
3.5 AWARD STATUS: Knox County intends to issue a one (1) year award. Upon the mutual agreement of each
vendor and Knox County, the award may be extended for four (4) additional years, one (1) year at a time. This
may result in a total of five (5) years. Knox County reserves the right to purchase these items/services from other
sources if the need arises. Knox County reserves the right to revoke the award if a pattern of unavailability arises
with the vendor. Should Knox County desire not to renew, no reason needs to be given.
3.6 BIDDER OBLIGATION: Each bidder shall become fully acquainted with conditions relating to the scope and
restrictions attending the execution of the work under this IFB. The failure or omission of a bidder to become
acquainted with existing conditions shall no way relieve the bidder of any obligations with respect to this IFB or to
the Contract.
3.7 BID EVALUATION: In evaluating the bids, Knox County reserves the right to use any or all of the ideas from the
bids submitted without limitation and to accept any part or all of the successful bid in selecting an operation which
is judged to be in the best interest of the Knox County. All material submitted becomes property of Knox County.
3.8 BONDING: Vendors are advised that all bonding companies must be listed in the Federal Register, Department
of the Treasury Fiscal Service, Companies Holding Certificates of Authority as Acceptable Sureties on Federal
Bonds and as Acceptable Reinsuring Companies. All required bonds must be issued through companies licensed
to do business in the State of Tennessee.
3.9 CERTIFICATIONS: Contractor's equipment operators shall be certified in the proper operation of the equipment
they will use under this Term Contract. Certifications of technicians shall be included in the bid package.
3.10 CHANGES AFTER AWARD: It is possible after award that Knox County may change its needs or requirements.
Knox County reserves the right to make such changes after consultation with the Contractor(s). Should additional
costs arise, Knox County reserves the right to consider accepting these charges provided the Contractor(s) can
document the increased costs. Knox County also reserves the right to accept proposed service changes from the
Contractor(s) if they will lower the cost to Knox County and/or provide improved service.
3.11 COMMUNICATIONS: The successful execution of this Contract will require extensive communication between all
parties involved. While information may be transmitted via telephone, it should always be followed up with an
email. It is essential that the Contractor have an efficient and properly working email capabilities. The Contractor
will be required to submit a list of individuals, along with direct phone number, cell phone numbers and email
addresses to the agency contracts. These individuals must be familiar with the Knox County Contract and have
the authority to make adjustments as requested by Knox County.
3.12 COMPLIANCE WITH ALL APPLICABLE REGULATIONS: Vendor agrees and covenants that the company, its
agents and employees will comply with all City, County, State and Federal codes, laws, rules and regulations
applicable to the business to be conducted under this Contract. If the Vendor performs any work knowing it to be
contrary to such laws, ordinances, rules and regulations, the Vendor shall bear all costs arising from them.
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3.13 CONTACT PERSONNEL: It shall be essential to the success of this Contract to develop a good working
relationship with the Contractor(s). It is imperative that the Knox County account be handled efficiently and
professionally. Knox County should be assigned no more than two (2) Contractor contacts to handle billing
inquiries and service related issues. In the event one (1) or both contacts leave the Knox County account, the
Contractor shall formally introduce the new contacts to County personnel. These contacts must be knowledgeable
of the County's account to avoid any interruption of service.
3.14 CONTRACT EXECUTION: The award of this bid may result in a Contract between Knox County and the
successful Contractor(s). The Contract must be voted on by the Knox County Commission and receive a majority
vote. The successful Contractor(s) may be required to be present at the full Commission Meeting to answer
questions relating to the service(s) performed. Adequate notification will be given by Knox County Procurement
Division if the Contractor(s) will need to attend this meeting. There shall be no cost to Knox County for attendance
at this meeting. The Knox County Procurement Division will draft the Contract. The Knox County Procurement
Division will not accept any Contractor's Contract. If these types of Master Agreements, Service Agreements,
Terms of Agreements or other submitted Contract agreements are submitted, they will be rejected.
3.15 DESTINATION AND DELIVERY: Bidders must include all destination and delivery charges, including mileage, in
their price. There will be no extra hidden charges. Delivery must be "free on board" to the County department.
3.16 DRUG-FREE WORKPLACE: If Contractor has five (5) or more employees receiving pay: Contractor shall have a
drug-free workplace program that complies with Title 50, Chapter 9 of the Code of Tennessee, shall obtain a
certificate of compliance with the applicable portions of the Drug-Free Workplace Act from the Department of
Labor and Workforce, and shall Provide the Affidavit required by Public Acts, 2000, Chapter 918. Contractor shall
ensure that it is in compliance with Public Acts, 2000, Chapter No. 918. The Affidavit (Attachment B) must be
returned with the bid.
3.17 EQUIPMENT/CAPABILITIES/PERSONNEL: Bidders will be required to list and provide specifications for all the
equipment, assets and personnel they utilize in providing scrap metal services (e.g.: collecting, separating,
sorting, bailing, marketing and transporting commodities to end users). The list shall include, but not be limited to,
a description of vehicles, bailers, unique recycling equipment, and containers, including age and condition,
number of employees available to perform scrap metal services, and number of years in business. Certifications
for personnel shall be included in the bid package, if applicable.
3.18 EVALUATION CRITERIA: This bid will be evaluated using the following criteria:
Price 80 Points
Metal Materials Accepted 10 Points
Equipment, Capabilities, Hours, and Locations 10 Points
NOTE: Price will be evaluated using prices based on scrap metal delivered from convenience centers; other line
items, if any, are supplementary.
3.19 EVALUATION REVIEW: Knox County reserves the right to use all pertinent information that might affect the
County's judgment as to the appropriateness of an award to the best evaluated bidder. This information may be
appended to the bid evaluation process results. Information on a service provider from reliable sources, and not
within the service provider's bid, may also be noted and made part of the evaluation file. Knox County shall have
sole responsibility for determining a reliable source. Knox County reserves the right to conduct written and/or oral
discussions/interviews after the bid opening. The purpose of such discussions/interviews is to provide clarification
and/or additional information to make an award that is in the best interest of Knox County.
3.20 EXCEPTIONS TO SPECIFICATIONS: Bidders taking exception to any part or section of these specifications
shall indicate such exceptions in their bid response. Failure to indicate any exceptions shall be interpreted as the
bidder's intent to fully comply with the specifications as written. Conditional or qualified offers are subject to
rejection in whole or in part. Exceptions will be negotiated for a mutual resolution.
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3.21 GRATUITIES AND KICKBACKS: It shall be a breach of ethical standards for any person or company to offer,
give, or agree to give any employee or former employee, or for any employee or former employee to solicit,
demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with
any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a
purchase request, influencing the content of any specification or procurement standard, rendering of advice,
investigation, auditing or in any other advisory capacity in any proceeding or application, request for ruling,
determination, claim, or controversy or other particular matter, pertaining to any program requirement of a contract
or subcontract or to any solicitation or proposal therefore.
3.22 INSURANCE: The successful vendor must carry the insurance as indicated on the Insurance Cheklist
(Attachment A). As proof the vendor's willingness to obtain and maintain the insurance, the vendor must
complete, sign and have its insurance agent sign the attachment and submit it with the bid.
Upon the Notification of Intent to Award, the successful vendor will be required to submit a Certificate of Insurance
(COI) with the specified coverage and listing Knox County as additional insured; Endorsement Page(s) shall be
included. It shall be the successful vendor's responsibility to keep a current COI and Endorsement Page(s) on file
with Knox County Procurement as long as the Contract is in effect.
3.23 INTERPRETATION: No oral interpretation will be made to any bidder regarding the meaning of specifications. All
questions are to be submitted in writing or electronically (Email) and will be answered in the form of an Addendum
to the solicitation by the Knox County Procurement Division.
3.24 INVOICE PROCEDURES: Knox County is requesting invoices to show the following detail to help expedite review
and payment. The Contractor(s) may be required to modify invoicing procedures to show the detail. All potential
Contractor(s) are hereby cautioned that Knox County will only pay from original invoices and not facsimiles or
copies. Invoices which do not adhere to these details may be returned to the Contractor for correction.
3.24.1 The invoice must show the amount due to the Contractor by Knox County or due to Knox County by the
Contractor.
3.24.2 The invoice must show an itemized detailed material count, including: type of metal material(s) delivered
or collected, delivery or collection location, delivery or collection date, origin of metal material(s), weight
in, weight out, paid weight, rate of payment, and total paid for each load, and the associated unit price for
the metal material(s) collected.
3.24.3 Invoices are to be original and uniquely pre-numbered.
3.24.4 Contractor shall include a copy of the current month's index used to calculate pricing.
3.24.5 Invoices which do not show this information are subject to rejection.
Knox County requests that invoices be easy to read and understand. Each participating agency to this contract
may require different invoice information and procedures. This information and procedures shall be provided to
the successful contractor(s) prior to Contract execution. There shall be no additional charges for this information
and procedures to be included.
Invoices shall be sent to the "Bill To" address printed on the Purchase Order. Each department or division of Knox
County is responsible for its own budget. Departments cannot charge or pay bills for another department.
Therefore, it is critical that your business invoices specify the department that desires to purchase from you. Do
not credit payments to any other department's account. Invoices must be submitted in triplicate and must match
the corresponding Purchase Order number.
There shall be no component billing. If a complete invoice, submitted in accordance with the guidelines stipulated
herein, remains unpaid after thirty (30) days, contact the appropriate department listed in the "Bill To" section of
the Purchase Order to determine its status.
3.25 INVOICE REVIEW: Knox County shall review all invoices for adherence to the terms and conditions of the
Contract. Variations from the Contract and Contract pricing are strictly prohibited. Any variations found on the
invoice will result in the rejection of that invoice. Rejected invoices will be returned to the Contractor for correction.
If a discount for prompt payment is offered, the timeline does not commence until Knox County receives a correct
invoice.
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3.26 LIABILITY: All collected material/products shall become the liability of the Contractor immediately upon the
Contractor's handling of collected products and continuing thereafter. The Contractor must agree to indemnify,
defend and hold Knox County harmless from all liability arising from the transporting, storing, recycling,
reclaiming, refining or disposing of said collected products including, but not limited to, the cost of any remedial
action under the Comprehensive Environmental Response, Compensation and Liability Act of 1980 (also known
as the Superfund) and comparable state law.
3.27 NEWS RELEASES BY VENDORS: As a matter of policy, Knox County does not endorse the services of a
Contractor. A Contractor will not make news releases concerning any resultant Contract from this solicitation
without the prior written approval of Knox County.
3.28 NO CONTACT POLICY: After the date and time that the vendor receives this solicitation, any contact initiated by
any bidder with any Knox County representative, other than the Procurement Division representative listed herein,
concerning this Invitation for Bid, is strictly prohibited. Any such unauthorized contact may cause the
disqualification of the bidder from this procurement transaction.
3.29 OFFER WITHDRAWAL: No bid can be withdrawn after it is filed unless the bidder makes a request in writing to
the Knox County Procurement Division prior to the time set for the opening of bids or unless the County fails to
accept within ninety (90) days after the date fixed for opening the Invitation for Bid.
3.30 OPEN RECORDS ACT: Knox County is subject to the Tennessee Public Records Act 10-7-503 et seq. Proposers
are cautioned that all documents submitted on behalf of this Invitation for Bids shall be open to the public for
viewing and inspection and Knox County will comply with all legitimate requests.
3.31 PERFORMANCE AND PAYMENT BONDS: The successful Contractor(s) may be required to submit both a
Performance Bond and a Payment Bond (each equal to 100% of the job cost) when any one project exceeds
$25,000 in value. The bonds will be returned upon the successful and satisfactory completion of the project.
3.32 POSSESSION OF WEAPONS: All vendors and their employees and their agents are prohibited from possessing
any weapons on Knox County property without prior written consent from the County. In the case of a vendor
whose contract requires possession of firearms or other weapons to successfully complete their contract, vendor
must provide personnel who are bonded to bear said weaponry.
3.33 PRE-BID CONFERENCE: A non-mandatory Pre-Bid Conference will be held on August 4, 2026 beginning
promptly at 10:00 a.m. local time in the Procurement Division Conference Room at 1000 N. Central St.,
Suite 100, Knoxville, Tennessee 37917. Please review the Invitation for Bid prior to this meeting and bring it
with you. Vendors are cautioned that nothing is legal or binding on Knox County unless stated in writing and
made part of the solicitation. Official addenda will be issued from the Knox County Procurement Division.
3.34 PRICING: The Contractor(s) warrants that the unit price stated for all items shall remain firm for a period of twelve
(12) months from the first day of the Contract period. If the Contractor's price is increased after the initial year,
Knox County must be given a written notice to consider. Such a request shall include as a minimum, (1) the cause
for the adjustment; (2) the amount of the change requested with documentation to support the requested
adjustment. Price increases will only be considered at the renewal period(s). If the price increase is rejected the
vendor may:
3.34.1 Continue with the existing prices
3.34.2 Request a lower price increase
3.34.3 Not accept the renewal offer.
If a price increase is approved by Knox County Procurement and the requesting department the approval
notification will be done in writing and the Contractor(s) will be notified of the new price schedule and the effective
date of the increase. This documentation will become part of the bid file. No approvals will be authorized verbally.
3.35 QUANTITIES: Knox County does not guarantee any quantities to be purchased from this term Contract. Knox
County does not have an exact dollar amount that was procured for these types of goods/services.
3.36 REJECTION OF BIDS: Knox County reserves the right to reject any and all bids received as a result of this
request and to waive any informality, technical defect or clerical error in any bid, as the interests of the County
may require. Non-acceptance of any bid will be devoid of any criticism of the bid and of any implication that the
bid is deficient in any manner.
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Non-acceptance of any bid shall be construed as meaning simply that the County does not deem the bid to be
acceptable or that another bid was deemed to be more advantageous to Knox County for the particular services
proposed.
3.37 REMOVAL OF VENDOR'S EMPLOYEES: The successful vendor(s) agrees to utilize only experienced licensed,
responsible and capable people in the performance of the work. Knox County may require that the successful
vendor(s) remove from the job covered by this contract, employees who endanger persons or property or whose
continued employment under this contract is inconsistent with the interest of Knox County.
3.38 REPORTING: Successful Vendor(s) must provide an end of the month report detailing the following:
3.38.1 Date/Time of Delivery
3.38.2 Type of material delivered
3.38.3 Origin of material (e.g.: center, facility, or special event)
3.38.4 Vehicle description (e.g.: truck number or driver's name)
3.38.5 Weight of each truck (based inbound and outbound weights)
3.38.6 Unit of Measure (in gross tons; 1 ton = 2,240 lbs.)
3.38.7 Unit Price of commodity
3.38.8 Total payment or bill amount to County
3.39 SAFETY: Vendor will ensure that its employees observe and exercise all necessary caution and discretion so as
to avoid injury to person or damage to property of any and all kinds. All buildings, appurtenances and furnishings
shall be protected by the vendor from damage, which might be done or caused by works performed under this
Contract. Such damages to the foregoing shall be repaired and/or replaced by approved methods so as to restore
the damaged areas to their original condition at the expense of the vendor.
3.40 SAFETY AND PROTECTION: The Contractor(s) shall be solely and completely responsible for initiating,
maintaining and supervising all safety precautions and programs in connection with the work to be performed.
The Contractor(s) shall take all necessary precautions for the safety of, and shall provide the necessary protection
to prevent injury to, all employees on the work site and other persons, including but not limited to, the general
public who may be affected thereby. All work is to be done as required as by TOSHA, OSHA, EPA and AHERA.
Knox County does not assume any responsibility for the protection of or for loss of materials, from the time that
the Contract operations have commenced until the final acceptance of the work by the department designee.
Contractor(s) shall be required to furnish their employees with the proper personal protective clothing and
equipment. Contractor(s) shall also be required to dispose of this clothing and equipment in compliance with all
regulatory requirements.
3.41 SUBMIT QUESTIONS: Prospective bidders may submit questions concerning this solicitation until 4:30 p.m.
local time on August 5, 2026. Submit questions as noted in Section 1.1.
SECTION IV SCOPE OF WORK
4.1 SCOPE OF WORK: Knox County is seeking a Contractor to accept scrap metal of all types. Knox County along
with Knox County Schools will deliver materials to the Vendor's location(s). Knox County reserves the right to get
quotes for specific metals (e.g.: aluminum, copper and brass) if the situation arises.
4.2 CONTRACTOR'S RESPONSIBILITIES & RIGHTS: At Contractor's own expense, the Contractor shall:
4.2.1 Purchase, process, market, recycle and/or sell all metal materials from Knox County facilities.
4.2.2 Process, or send for processing, all material delivered as recyclables and guaranteed to be returned
through commerce for reuse.
4.2.3 Be responsible for any costs incurred for the disposal of non-recycled or residuals.
4.2.4 Use a ticket verification system where a ticket is issued at the point of delivery when material is delivered.
4.2.5 Provide ticket information that must detail date, ticket number, site, type and quantity of material
collected, and any other attributes necessary to keep track of material delivered for accounting purposes.
4.2.6 Submit a monthly report corresponding with the tickets issued with the deliveries detailing the date of
delivery, ticket number, type, quantity and cost or revenue paid for material.
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